Randy and/or I will head-up the kitchen and prep.
On Mon, Oct 24, 2016 at 7:29 AM, Audrey Parker <jaudreyparker@xxxxxxx>
wrote:
Great!! Thanks!
Sent from my iPad
On Oct 23, 2016, at 7:46 PM, Audrey Parker <audrey.parker@xxxxxxxxxxxxxx>
wrote:
Hi Ladies,
Here is the latest info on Breakfast with Santa. These decisions were made
based on the responses we received. Everyone please give us your input on
future emails.
*BWS*: Sunday, Dec 4, 7am -1pm, Set up Saturday, Dec 3, 9 am- 1pm. The
kitchen will be open both mornings as we will need to prepare the fruit,
roll silverware and set all the tables, etc on Saturday morning so that we
are ready to come in and start cooking Sunday morning. Basically everyone
stays until everything is completed and ready to go Sunday. No just setting
up your table and bolting;)!!!
*Set Up*: *Audrey* has requested set up for 20 round tables in WH with 10
chairs each. We will use our Market Place white round table cloths. We will
need to look at then ahead of time to see if they need any touch up
ironing. There will be 3-4 6-8’ tables against the back wall in WH for the
bake sale. There will be 2 6-8’ tables on the side wall for coffee and
extra cups along with dish receptacles. There will be one 8 foot table in
the Narthex for the bake sale and one 8 foot table in the NRLobby for the
other satellite bake sale. We can do 2 tables per area if needed.
*Bake Sales*: *Fawn Smith* is in charge of the WH bake sale. *Stephanie
Bolton* is in charge of the NRLobby bake sale and *Kay West* is in charge
of the Narthex bake sale. We will use festive paper table cloths on the
bake sale tables. No need to pay to use Phil’s nice long cloth ones. We
will sell by donation so no need to price. Bring your goodies “dressed to
sell” as many people purchase them for gifts. Bring your goodies on
SATURDAY.
*Publicity: Audrey* will finish publicity with Amy this week. It was
decided to keep the name BWSanta rather than change it to BWSaint Nick.
Ultimately we will have flyers for SS classes, social media promos,
bulletin promos, info in the bulletins and verbal announcements in the
services.
*Children’s Area: Amber* will be in charge of setting up the children’s
area. Since Mitchell is keen on introducing the origin story of Saint
Nicholas, we will have hand outs to share about St Nick. We may also want
to use the habitat for humanity frame and create the manger setting as we
have done in the past. There is a manger behind the stage I think. Mary
Beth can help with finding the frame.
*Tickets: Virginia* will be in charge of tickets. We need simple printed
tickets that say the date (Dec 4), time (8am-10 am; 11am -12pm), event
(BWS), proceeds recipients(missions of SWC), BYOC (bring your own camera
for pics with Santa). We will sell tickets in the narthex and NRLobby on
Nov 13, Nov 20 and Nov 27th. We will need 400 tickets printed by Nov 12th.
We will need folks to sign up for shifts to sell tickets in both locations.
In the past we have asked each SWC member to sell 10 personal tickets aside
from what we sell on our ticket days. This usually covers the cost of BWS
in case we have a low turn out. This year we are simply asking if you can
sell tickets outside of our regular Sunday selling days, please do!! Just
ask Virginia for a specific number of tickets and make sure to return any
extra unsold tickets to her so we have an accurate count before purchasing
food. All ticket sales will need to be turned in to Virginia by Nov 27th
so we can order the proper amount of food. The cost for BWS is $8 ages 12
and up, $4 age 5-12 and 4 and under free. All the tickets will look the
same no matter what their price. You will need to plan to give your ticket
money from any extra tickets sold to Virginia on Sat, Dec 3rd.
*Santa Scape*: *An unknown person* J will be in charge of setting up the
Santa picture taking area. Remember it’s BYOC (bring your own camera).
There is a 9 ft pre lit tree and ornaments specifically purchased for BWS
here somewhere in this church. I think it is under the stage. The 4 wooden
posts that we use to rope of Santa are also under the stage hopefully.
These items will need to be located WAY ahead of time to make sure they’re
still ok. I have brought my mantle in the past to decorate beside Santa’s
chair. I will be happy to do that again but will need to get it here on
Thursday as I will be living vicariously through my dancing daughter at
dance competition on that weekend. We usually “borrow” a chair from the
library for Santa to sit on. There used to be a recliner up there. Again
our mystery Santa scape chair will need to find it ahead of time. We also
need candy canes for Santa to hand out during pictures.
*Kitchen Prep*: *An unknown person* will be in charge of organizing food
prep on Saturday and Sunday. We will need lots of help in this area as
there is a lot to do. We don’t want to come in Sunday morning and already
be behind before the doors open.
*Volunteer Set Up*: *An unknown person* will need to do a signup.com site
for Sunday morning. We will need various shifts for people *working the
floor*( 3-4 people clearing dishes, rolling silverware as its washed,
refilling coffee and OJ, etc), *manning the* *serving line* (3 people
serve the food on the serving line in the kitchen), *bake sales
volunteers* (2-3 people working the WH table, and 2 working the NRlobby
table; Kay will have other UMW ladies work the narthex table), *Santa
helper* ( 1 person making sure Santa is all good and has enough candy to
hand out), *food prep* (3 people along with husbands cooking and
restocking the food), * entertainment *(1 person keeping the Christmas
CDs up and going) and I’m probably forgetting something major!!! We usually
do 3 shifts during the morning….8-9am, 9-10am, closed during service and
open again 11-12pm). Ideally each SWC member works 2 shifts and eats and
spends time with her family during a third shift. Everyone stays for clean
up! Yippee!!
Who will our mystery chairs be???? What else needs to be done now??
Audrey
