Great!! Thanks!
Sent from my iPad
On Oct 23, 2016, at 7:46 PM, Audrey Parker
<audrey.parker@xxxxxxxxxxxxxx<mailto:audrey.parker@xxxxxxxxxxxxxx>> wrote:
Hi Ladies,
Here is the latest info on Breakfast with Santa. These decisions were made
based on the responses we received. Everyone please give us your input on
future emails.
BWS: Sunday, Dec 4, 7am -1pm, Set up Saturday, Dec 3, 9 am- 1pm. The kitchen
will be open both mornings as we will need to prepare the fruit, roll
silverware and set all the tables, etc on Saturday morning so that we are ready
to come in and start cooking Sunday morning. Basically everyone stays until
everything is completed and ready to go Sunday. No just setting up your table
and bolting;)!!!
Set Up: Audrey has requested set up for 20 round tables in WH with 10 chairs
each. We will use our Market Place white round table cloths. We will need to
look at then ahead of time to see if they need any touch up ironing. There will
be 3-4 6-8’ tables against the back wall in WH for the bake sale. There will be
2 6-8’ tables on the side wall for coffee and extra cups along with dish
receptacles. There will be one 8 foot table in the Narthex for the bake sale
and one 8 foot table in the NRLobby for the other satellite bake sale. We can
do 2 tables per area if needed.
Bake Sales: Fawn Smith is in charge of the WH bake sale. Stephanie Bolton is in
charge of the NRLobby bake sale and Kay West is in charge of the Narthex bake
sale. We will use festive paper table cloths on the bake sale tables. No need
to pay to use Phil’s nice long cloth ones. We will sell by donation so no need
to price. Bring your goodies “dressed to sell” as many people purchase them for
gifts. Bring your goodies on SATURDAY.
Publicity: Audrey will finish publicity with Amy this week. It was decided to
keep the name BWSanta rather than change it to BWSaint Nick. Ultimately we will
have flyers for SS classes, social media promos, bulletin promos, info in the
bulletins and verbal announcements in the services.
Children’s Area: Amber will be in charge of setting up the children’s area.
Since Mitchell is keen on introducing the origin story of Saint Nicholas, we
will have hand outs to share about St Nick. We may also want to use the habitat
for humanity frame and create the manger setting as we have done in the past.
There is a manger behind the stage I think. Mary Beth can help with finding the
frame.
Tickets: Virginia will be in charge of tickets. We need simple printed tickets
that say the date (Dec 4), time (8am-10 am; 11am -12pm), event (BWS), proceeds
recipients(missions of SWC), BYOC (bring your own camera for pics with Santa).
We will sell tickets in the narthex and NRLobby on Nov 13, Nov 20 and Nov 27th.
We will need 400 tickets printed by Nov 12th. We will need folks to sign up for
shifts to sell tickets in both locations. In the past we have asked each SWC
member to sell 10 personal tickets aside from what we sell on our ticket days.
This usually covers the cost of BWS in case we have a low turn out. This year
we are simply asking if you can sell tickets outside of our regular Sunday
selling days, please do!! Just ask Virginia for a specific number of tickets
and make sure to return any extra unsold tickets to her so we have an accurate
count before purchasing food. All ticket sales will need to be turned in to
Virginia by Nov 27th so we can order the proper amount of food. The cost for
BWS is $8 ages 12 and up, $4 age 5-12 and 4 and under free. All the tickets
will look the same no matter what their price. You will need to plan to give
your ticket money from any extra tickets sold to Virginia on Sat, Dec 3rd.
Santa Scape: An unknown person :) will be in charge of setting up the Santa
picture taking area. Remember it’s BYOC (bring your own camera). There is a 9
ft pre lit tree and ornaments specifically purchased for BWS here somewhere in
this church. I think it is under the stage. The 4 wooden posts that we use to
rope of Santa are also under the stage hopefully. These items will need to be
located WAY ahead of time to make sure they’re still ok. I have brought my
mantle in the past to decorate beside Santa’s chair. I will be happy to do that
again but will need to get it here on Thursday as I will be living vicariously
through my dancing daughter at dance competition on that weekend. We usually
“borrow” a chair from the library for Santa to sit on. There used to be a
recliner up there. Again our mystery Santa scape chair will need to find it
ahead of time. We also need candy canes for Santa to hand out during pictures.
Kitchen Prep: An unknown person will be in charge of organizing food prep on
Saturday and Sunday. We will need lots of help in this area as there is a lot
to do. We don’t want to come in Sunday morning and already be behind before the
doors open.
Volunteer Set Up: An unknown person will need to do a
signup.com<http://signup.com> site for Sunday morning. We will need various
shifts for people working the floor( 3-4 people clearing dishes, rolling
silverware as its washed, refilling coffee and OJ, etc), manning the serving
line (3 people serve the food on the serving line in the kitchen), bake sales
volunteers (2-3 people working the WH table, and 2 working the NRlobby table;
Kay will have other UMW ladies work the narthex table), Santa helper ( 1 person
making sure Santa is all good and has enough candy to hand out), food prep (3
people along with husbands cooking and restocking the food), entertainment (1
person keeping the Christmas CDs up and going) and I’m probably forgetting
something major!!! We usually do 3 shifts during the morning….8-9am, 9-10am,
closed during service and open again 11-12pm). Ideally each SWC member works 2
shifts and eats and spends time with her family during a third shift. Everyone
stays for clean up! Yippee!!
Who will our mystery chairs be???? What else needs to be done now??
Audrey
