[sogagg] Re: 2018 Patriot Golf Day Status Meeting WED 5/2/2018 (Action Required)
- From: ken dorren <kdorren22@xxxxxxxxxxx>
- To: SOGAGG <sogagg@xxxxxxxxxxxxx>
- Date: Wed, 2 May 2018 00:49:14 +0000
Charlie - I will be attending via telcon.
VR Ken
Sent from myMail for iOS
Tuesday, May 1, 2018, 10:52 AM -0700 from Charles Hopkins
<chopkins294@xxxxxxxxx>:
All,
2018 Patriot Golf Day Status Meeting WED 5/2/2018 11:30 AM – 1:30 PM
Focus for this meeting is Sponsorship, External Communications, Silent
Auction etc., and Day of Event.
Use the conference room numbers to call in.
OB will issue a Zoom meeting and invite you. If you want to see the
projections, sign in to Zoom.
List of Attendees (Let me know if I missed your response):
Attending in Person:
Ace
Axe
DoCho
Rules
Shaft
Skully
Attending via phone/zoom:
Chi Chi
Knock Down
OB
TBD
Negs:
Birdie
Bounceback
Divot
sHank
Trek
Woods
No Response:
Bagger
Hazard
Old Slice
Murphy Conference Room - Seats 12 – 16
Toll-free call-in number: 1-888-585-9008
Toll call-in number: 1-657-220-3242
Conference Room Number: 603-127-405
Organizer PIN: 6633269k (This is Rules)
Agenda
• Executive Director: Ace. Present status report.
• Sponsorship Director: Knockdown Present or Introduce
status report.
• External Communications Director. Chi Chi. Present
status report.
• Non-sponsorship, Off-course Fundraising (NOF) Director.
Skully. Present status report on Player Registration Gift Bags and Silent
Auction.
• Day of Event Director. Shaft. Present status report,
including roles and responsibilities for assisting staff.
• Event Manager: Rules. Discuss action items. Wrap Up.
As time permits, or for those who want to spend some time on this after the
main meeting:
• Non-sponsorship, On-course Events (NOE). Rules. Present
status report.
Warm Regards,
Rules
619 944-2786
Chopkins294@xxxxxxxxx<
mailto:Chopkins294@xxxxxxxxx>
From: sogagg-bounce@xxxxxxxxxxxxx<
mailto:sogagg-bounce@xxxxxxxxxxxxx>
<sogagg-bounce@xxxxxxxxxxxxx<
mailto:sogagg-bounce@xxxxxxxxxxxxx>> On Behalf Of
Rick Cassoni
Sent: Friday, April 20, 2018 4:40 PM
To: sogagg@xxxxxxxxxxxxx<
mailto:sogagg@xxxxxxxxxxxxx>
Cc: 'Greg Minter' <gregminter@xxxxxxxxx<
mailto:gregminter@xxxxxxxxx>>; Helna
Correll
<helna.correll@xxxxxxxxxxxxxxxxxxxx<
mailto:helna.correll@xxxxxxxxxxxxxxxxxxxx>>
Subject: [sogagg] Re: 2018 Patriot Golf Day Status Meeting 5/2/2018 (Action
Required)
Rules,
We can use my zoom code (no limits). Once established, I will shift host (deck
and conn) over to you so that you can control/run the mtg. Let me know if you
want to practice shifting ahead of the meeting.
Here is the zoom code -
https://cccconfernow.zoom.us/j/5901794356
Best,
Rico aka OB
________________________________
From: Charles Hopkins <chopkins294@xxxxxxxxx<
mailto:chopkins294@xxxxxxxxx>>
To: 'SOGAGG Collective' <sogagg@xxxxxxxxxxxxx<
mailto:sogagg@xxxxxxxxxxxxx>>
Cc: 'Greg Minter' <gregminter@xxxxxxxxx<
mailto:gregminter@xxxxxxxxx>>; Helna
Correll
<helna.correll@xxxxxxxxxxxxxxxxxxxx<
mailto:helna.correll@xxxxxxxxxxxxxxxxxxxx>>
Sent: Thursday, April 19, 2018 10:17 AM
Subject: [sogagg] 2018 Patriot Golf Day Status Meeting 5/2/2018 (Action
Required)
SOGAGG,
Our next status meeting was schedule for 5/4/2018. However, Axe and I will
be out of town, so let’s move it to 5/2/2018 (Wednesday).
Ace, can you provide the conference room and dial-in numbers? 1130 – 1330.
OB, It appears that Zoom allows only a 45 minute teleconference unless one
buys an upgrade. Ideas?
The short of it: A few key personnel are carrying the load. Thank you for
your extraordinary efforts. If this is not you, step up in any manner that you
can.
Entrance Criteria (Please note some new roles and responsibilities.)
• Executive Director: Ace. Prepare status report.
• Sponsorship Director: Knockdown. Will be just returning
from a wonderful Ireland vacation and too jet lagged to prepare a report.
• Assistant Sponsorship Directors: Axe, Skully. Skully
provide update to Axe. Axe prepare status report.
• Finance Director: Woods. Prepare status report.
• Assistant Finance Director / Volunteer Director: Divot.
Prepare status report.
• Non-sponsorship, Off-course Fundraising (NOF) Director.
Skully. Prepare status report on Player Registration Gift Bags and Silent
Auction.
• NOF Assistant Director. DoCho. Discuss status with
Skully. Need to know which individuals are working the gift bag and silent
auction preps.
• Non-sponsorship, On-course Events (NOE) Director. sHank.
Will be unavailable for the next few weeks having started a major project to
refill his dwindling coffers.
• NOE Assistant Director. Bagger. Prepare status report.
• Webmaster. Greg Minter. Builds and maintains a Patriot
Golf Day web-site.
• Registration Site Manager. Helna Correll.
• Assistant Webmaster. OB. Responsible for establishing
an online meeting application.
• Day Before Event Director. Rules. Assistants: All
Hands. Will work with course to set up event to ensure a smooth start to tee
offs at 0730 6 August 2018.
• Day of Event Director. Shaft. Prepare a status report
regarding responsibilities to establishes the processes for, arrange staff
volunteers with NDIA, and direct these volunteers to:
* Husband players from their cars, through check-in, to their carts, to
breakfast , monitor the putting contest, and otherwise assist players onto the
course.
* Conduct actions required during the golf round: As many as 30
volunteers at various locations on the course husbanding the on-course contests.
* Manage the after-party flow. Conduct the Silent Auction; make a
record of winners and collect payments.
* Prepare a script for speakers, sponsor videos, and award presentations.
• Assistant Day-of-Event Directors. We need a larger team
to assist Shaft in the preparation for and conduct of the Day of Event. These
SOGAGG members are assigned to this function:
* Birdee; DoCho; Divot; Hazard; OB; TBD; Trek. Check in with Shaft
regarding his expectations for you on the Day of Event.
• External Communications Director. Chi Chi. Prepare
status report.
• Assistant External Communications Director. Old Slice.
Coordinate report with Chi Chi.
• SOGAGG Foursome: Chi Chi; sHank; Axe; Ace. Represent
SOGAGG in the Patriot Golf Day. Starting Hole: Number 10.
Agenda
• Executive Director: Ace. Present status report.
• Assistant Sponsorship Director: Axe Present status
report.
• Finance Director: Woods. Present status report.
• Assistant Finance Director / Volunteer Director: Divot.
Present status report.
• Non-sponsorship, Off-course Fundraising (NOF) Director.
Skully. Present status report on Player Registration Gift Bags and Silent
Auction.
• Non-sponsorship, On-course Events (NOE) Assistant
Director. Bagger. Present status report.
• Day of Event Director. Shaft. Present status report,
including roles and responsibilities for assisting staff.
• External Communications Director. Chi Chi. Present
status report.
• Event Manager: Rules. Discuss action items. Wrap Up.
Exit Criteria
• Event Manager and Directors agree on continuing roles,
responsibilities, and timelines.
Warm Regards,
Rules
619 944-2786
Chopkins294@xxxxxxxxx<
mailto:Chopkins294@xxxxxxxxx>
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