[sac-board] Board meeting minutes
- From: "Joe Macke" <joe01@xxxxxxxxxxxx>
- To: <sac-board@xxxxxxxxxxxxx>
- Date: Sun, 25 Jul 2004 23:03:35 -0700
Greetings,
Attached are the minutes of the July board meeting:
Saguaro Astronomy Club
Minutes of the Board Meeting
July 2, 2004
The meeting was called to order at 1840MST by President Thad Robosson.
In attendance were Jack Jones, Rick Tejera, A.J. Crayon, Jennifer Keller,
Thad Robosson, Joe Macke, Paul Dickson, Steve Coe, Joe Goss and Andrew
Goodwin. More people came later.
1. The primary topic of the meeting was insurance for the All-Arizona
Messier Marathon.
a. Thad said that he would talk to a lawyer friend about the club's
potential liability.
b. Jennifer mentioned incorporating the club to obtain liability relief
versus the additional paperwork involved in being incorporated.
c. A.J. reported that if there isn't some clear resolution to the issue, he
would not hold the Messier Marathon again.
d. It was decided that several specific questions need to be answered on
this issue.
i. How to protect the club officers, members and those in attendance from
liability if someone is hurt at a club event, especially an event like the
Messier Marathon due to its larger draw?
ii. What is our dollar amount of coverage?
iii. Is our policy adequate?
iv. How would incorporation affect this?
v. Is a "public" star party different than a "SAC" star party?
e. Various attendees volunteered to talk with attorneys to see what answers
we can get and are those answers consistent.
2. The subject of the club buying a digital projector was briefly discussed.
a. Paul Dickson and Andrew Goodwin estimate that an adequate projector (1024
x 768) would cost about $2000.
b. Joe Macke suggested that we wait for higher resolution projectors to be
more affordable.
c. Thad will talk to a friend at AVR to see what may be available used.
d. Check with Grand Canyon University to see if they have a room with a
projector available and at what cost.
e. Steve Coe will look into sales representatives and model availability and
cost.
3. Finally, next year's schedule was raised. Unfortunately, no one brought
a copy of the proposed schedule. The dates still under discussion will be
posted on-line and the discussion continued there.
The meeting adjourned at 1907MST.
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