Ted & Star Tours Team,
You are new to the TEAM. At the end of the original email, I mentioned that
I know nothing else at this time. I
gave all the details I was given in a voicemail. I didn't talk to the gal
yet, because i want to talk to her
with knowing if PAS can take do the event. So, your questions are valid but
I don't have the answers
yet, and the email says this.
Yes, I agree with you, they may be asking for the same person for both
nights ALSO they may wish for the same
astronomer so they don't have a disruption of
vehicles coming and going to the ranch, once everything is set up.
I won't know until I call her this morning and get more details. This was a
pre-screening to find out if
anyone from the Telescope Team had an interest in doing this event, and if
the pricing was reasonable, plus,
how we would set it up. I got my answer, and now I will call her back this
morning.
Ok, so once I make the call, and *once the Booking Doc is in my hands*, I
will post the event to the site.
Everyone interested in doing this event needs to RSVP.
From those RSVP's, I will figure out who is next on the Rotation List.
I haven't updated the Rotation list from the last time we did an event - I
don't think... so i have to look back and
see who is where on the list, and then I will compare the signups, to the
list, and let you know if you are
taking the event.
So, wait for me to get an email out. I mostly needed to know that we have
some members who are interested
in doing this event. In this case, i need 2 members.
The last Dude Ranch I did an event for, a long time ago, we had 2 scopes
and that was a good number to have
at an event. I will see if I can talk them into 2 scopes per night,
depending on the number of attendees.
So, that might open it up to 4 Team members getting this event.
Thank you all for your input. I have read it and figured out how to proceed.
And thank you Ted, even though you haven't had one of this type of email
previously.
On many occasions, I ask for input from the team before calling back or
email back an organization
that i have no idea how to proceed. That's all this email was. A question I
needed answering
in order to figure out how to set up this event, or IF I was setting up
this event.
Thanks again Telescope Team.
Have an astronomical Weekend
More details will come, soon.
Good point Sam. It wasn't that bad to drive home after Arcosanti, so
Wickenburg wouldn't be that bad either.
Especially if only one Star Tours member does Friday and then a different
ST Member does Saturday night.
Terri, Event Manager
On Wed, Jan 17, 2018 at 7:54 PM, Ted Blank <tedblank@xxxxxxxxx> wrote:
If two different people attend on consecutive nights they are going to
have to turn around a room which costs them money. This may be why they
asked for the same person for both nights.
Do we know how many people they expect?
Do we know exactly which weekend they have in mind? I didn't see that in
your original note, Terri.
Thanks,
Ted
On Wed, Jan 17, 2018 at 7:49 PM, Terri <starstuff@xxxxxxxxx> wrote:
OK, let's do this
Per Sam's suggestion...
$260 + 25 insurance each night
2 dif astronomers
I will set it up.
I will call her back in morning. Have a great night and watch for the
notice.
Thank you for the input.
Terri
Sent from my TARDIS via my Galaxy Pixel XL Android Phone complete with
typos for your enjoyment.
On Jan 17, 2018 10:17 AM, "Terri" <starstuff@xxxxxxxxx> wrote:
Star Tours Group
Before I call back this event inquiry, I need to get some input from my
Telescope Team.
A dude ranch in Wickenburg wants 1 scopes for 2 nights, over a very busy
weekend for PAS in March.
Based on the distance from Phoenix, the pay would be $260 + for a 2
hour long event per night. Total would be $260 + $260 + $25 for PAS
insurance for the whole event = 545?.
They are offering over night stay and food through the whole event. I
believe they only want one scope to attend, only one person, possibly, for
both nights.
So, i have 2 main questions:
*1)* Charge them full price as quoted above even though they are
offering food and over night stay.
*2)* If there are additional hours involved, such as a 3 hour long
event, no additional monies since they are accommodating overnight stay and
food.
Sunset on these two nights is 6:32pm and dark is about 7:45pm. I haven't
looked to see what's up those nights. But, since it is our Messier Marathon
night, i'm sure there's some great stuff to show.
Now the next question is:
Who is free to do this event? It sounds like you get there early
afternoon on Mar 9 and leave sometime Mar 11 in the morning when everyone
else leaves. I'll get more details if I have someone who would like to take
this event.
The main questions above need to be answered.
From #1 Is this a fair price? Or should we charge less due to the
hospitality? And if we do get asked for a lesser price, what is the minimum
you would do this event? I won't quote lower prices to the lady who called
me. I just want to get an idea of if PAS Is availble and for what price.
And For #2 My feelings, which I usually tell the hiring organizations
is, once we are set up at a location, doing additional hours isn't a prob
for a reduced rate. Since food and
over night accommodations are in the offer, my opinion is to go with the
initial rate and enjoy the nights away from Phoenix. But not all of you
think the same way I do. My scope is set up, for an additional hour for a
reduced additional pay or food and a place to sleep, that sound reasonable
to me. Tell me your thoughts on this offer.
So, i won't call her back until I have some answers from the star tours
team. Please, also let me know if you are interested in doing this event,
so i know if it is worth calling her back with a $$ offer.
It's 62 mile to the dude ranch.
My thought is that they probably do not want you packing up and moving
vehicles within the dude ranch area once the evening festivities have
started, meaning, you are stuck there for the weekend. I don't know this
for sure, but that is why i think they are offering over night
accommodations and food.
I don't know any more than what i included in this email, so until i
call her with an offer on pricing, don't expect answers I do not have, yet.
Have a super day!
Terri, Event Manager
--
Good friends are like stars. You don't always see them, but you always
know they are there.
Terri Phoenix Astronomical Society <http://www.pasaz.org/> Event Manager
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