I. Position Information
Job code title : Program Assistant – SIAP IFM
Supervisor : Project Manager
II. Organizational Context
To enable and facilitate development of human resource capacity in the
Indonesian SIAP Project by establishing and operationalising fire management
Klasters in targeted rural districts in Indonesia. This includes an accelerated
programme of training and skills transfer to Klaster members and operational
fire management resources. The SIAP project is a ground breaking endeavour
whereby SIAP Project partners
(Government of Indonesia, UN Environment and Kishugu) have the opportunity to
lay the foundations of a fundamental collaboration and IFM mind shift change in
Indonesia. The Project Manager will be key in managing the project planning,
implementation, coordination and monitoring and evaluation.
Due to the many similarities of environmental, socio-economic and political
dynamics in Indonesia, having sound knowledge of the international best
practice as manifested in the South African models are paramount. This will be
combined with building knowledge on Indonesian regulations and operational
realities and combining these for best effect. The skill will be in recognising
both the similarities and differences and gently guiding the process onward.
There is a need for competent advice on all of the client’s needs, and develop
capacity to pass those skills on. Fostering this capacity is critical for
developing core and redundancy in skill sets, both operational and strategic,
and ultimately ensuring sustainability of the Project.
Kemitraan (Partnership) together with UNEP and Kishugu developed a project plan
for the pilot implementation of Klaster-based Integrated Fire Management in
Ogan Komering Ilir Regency (South Sumatera), Pelalawan Regency (Riau) and
Pulang Pisau Regency (Central Kalimantan), and at national level in managing
multi-stakeholders collaboration to improve policy and strategic actions to
combat forest and land fire. To oversee and coordinate the project management
and implementation both at national and sub-national level, the Project
requires position of Project Assitant.
III. Functions
Summary of Key Functions :
1. Coordination of Project-Related Activities, with the following results :.
– Assist Project Manager to leads project implementation of the project’s
activity to objective and strategy of SIAP-Integrated Fire Management.
– Assist in preparing and implementing all the project related reports and work
plan together with the Project Manager.
– Keep regular communications and coordinationswith, and seek regular advice
from, Program Manager, the program Director, Deputy Cluster Manager and
National Experts (Fire, Legal and
Finance) to ensure strategic interventions and project implementation
– Assisting the Project Manager in daily operational work of the project and
Report to Project
Manager and Program Director about the progress of the project implementation.
– Ensure all administrative, procrument and financial task are done in time.
– Develop and maintain project records such as databases, report and records of
decisions.
– Assisting Project Manager to develop communication and outreach product in
national level.
– Prepare for all Term of References, such as workshop, meeting, ect.
2. Monitoring and Evaluation formulation of implementation strategy, focusing
on quantity and quality outputs, achieving the following results :
– In Collaboration with Monitoring, Evaluation and Learning unit, elaborates
and assures that monitoring is conducted according to framework.
– Assisting of project manager to assures the indicators and obligation towards
the Donor’s related
to the projects are fulfilled.
3. External Relations, achieving of the following results :
– Assist Project Manager to develop and maintain proactive, positive and
professional relationship with key government officials at the national and
local level, partner organization, CSOs, Donor and National & International
Media.
4. Administration and Reporting on avhievement of the following results :
– Ensures that all project related administrative tasks are fulfilled
– Ensure Project compliance with Kemitraan’s policies and Procedurs.
– Prepares and supervises contractual matters related to the project (in
cooperation with project, Finance and Admin Assistants, HR and Operational unit
in Kemitraan).
IV. Impact of Results
The key results have an impact on the successful and timely implementation of
activities within designated project documents. In particular, the key results
have an achievement on the project quality, project implementation
appropriateness, and project reporting and management oversight with regard to
program of cluster.
V. Competencies
Corporate Competencies :
– Demonstrates integrity by modeling professional values and ethical standards
– Promotes the vision, mission, and strategic goals of the Partnership
– Displays cultural, gender, religion, race, nationality and age sensitivity
and adaptability
Functional Competencies :
People Skills:
– Sets clear performance goals and standards; executes responsibilities
accordingly.
– Plans, prioritizes, and delivers tasks on time
– Participates effectively in a team-based, information-sharing environment,
collaborating and cooperating with others.
– Attention to derail, methodical, good timeline skills, good report writing.
– Able to work as part of a team and without direct daily supervision
– Patience and good conflict management skills
– People person and good communicator
– Humble in character and patient in listening to stakeholders is a must.
– Willing to develop a good teamwork with the Partnership staff.
Partnering & Networking:
– Seeks and applies knowledge, information, and best practices from within and
outside the
Partnership.
Results-Orientation:
– Plans and produces quality results to meet established goals.
Innovation & Judgment
– Contributes creative, practical ideas and approaches to deal with challenging
situations
– Strives for quality client-centered services (internal/external)
Communication:
– Demonstrates effective written and oral communication skills
– Demonstrates good negotiations skills
Job Knowledge & Expertise
– Executes day-to-day tasks systematically & efficiently
– Uses Information Technology effectively as a tool and resource
– Is motivated & demonstrates a capacity to pursue personal development & learn
– Clear commitment to governance reform.
VI. Recruitment Qualifications
Educations
Minimum Bachelor (S1) degree in related filed to forestry, agricultural,
social sciences or related educational area with a good knowledge on forestry
and environment, peatland.
Experiences
– Minimum 5 years of relevant experience in project planning,
implementing and monitoring.
– Minimum 2 years of IFM operational exposure and experience.
– Experience and skill in facilitating multi-stakeholders forum, in pulling
stakeholders such as key government agencies, civil society organizations,
social-political figures, private companies and grassroots communities, etc.;
– Having deep knowledge and experiences in forest and land fire would be a big
plus.
– Experiences in assisting report writing, project management and
good skill on the use of ICT.
– Experiences work with BNPB, BPBD, Manggala Agni, Forestry and
Military.
– Having deep knowledge on Fire Fighters Handbook, Fire Managers Handbook,
Aerial Firefighting Handbook, NIMS / ICS Fire line Handbook, WoF BOPs and SOPs,
Wildfire origin and cause – PMS412, Integrated Fire Management, relevant
wildfire legislation and regulation (SA or equivalent with Indonesia to be
provided) would be advantages.
– Experiences in forest and land fire would be a big plus.
– Experiences in using Microsoft Office
– Experience assisting in report writing, project management and good skill on
the use of ICT.
– Having good knowledge regarding the current socio-political and economic
conditions; forestry issues, landscape approach, forest and land fire; climate
change, mitigate impact of fire on the landscape & economy; fire
Management/wildfire management; fire-related disaster risk.
– Fluency in written and spoken English and Bahasa Indonesia
To apply for this position please submit your CV to bit.ly/hris-recruitment or
go to KEMITRAAN's website: http://www.kemitraan.or.id no later than February ;
1st 2021. Please note, only shortlisted candidate will be contacted.
