The Deutsche Gesellschaft fürInternationale Zusammenarbeit (GIZ) GmbH is a
global service provider in thefield of international cooperation for
sustainable development with around 16,400employees. GIZ has over 50 years of
experience in a wide variety of areas,including economic development and
employment, energy and the environment, andpeace and security. As a
public-benefit federal enterprise, GIZ supports theGerman Government – in
particular the Federal Ministry for Economic Cooperationand Development (BMZ) –
and public and private sector clients in around 130countries in achieving their
objectives in international cooperation. With thisaim, GIZ works together with
its partners to develop effective solutions thatoffer people better prospects
and sustainably improve their living conditions.
For more information, please visit www.giz.de.
GIZis seeking one qualified Indonesian candidate for the following position:
Junior Administrative Specialist
A. Responsibilities
The incumbent will performthe scope of the following tasks, but is not limited
to:
- Support the Travel & Event and Internal Services Manager on office
maintenance at the Country Office Indonesia
- Support the logistic for internal event arrangement/meeting at the Country
Office Indonesia
- Support administration on cross-cutting issue at the Country Office
Indonesia
- Support office management in Country Office (Deputizing Personal Assistant
to Director during his/her absence; provide support to Head of Finance and
Administration)
B. Tasks
1. OfficeMaintenance
· Maintainingthe office by ensuring office working systems are all
operating properly(printers, scanner, photocopier, telephone connection, etc.)
and dealing withissues as they arise in a timely manner.
· Workingat the reception.
· Takingcare of facility management and maintenance, office supplies,
communicationwith service providers, business and personal contacts, potential
vendors andrelations, and cleaning and housekeeping services.
· Interfacingwith internal employees regarding general affairs and
administrative supportfunctions.
· Controlling and monitoring cleanliness in countryoffice area, company
cars’ availability (STNK, regular car maintenance), recycling / garbage
disposal and greenery, cleaning schedule and laundryin order everything is
functioning perfectly; medicineon stock;
· Assistto liaise with building management on any issues such as overtime
AC request,FCU AC/Signal maintenance, evacuation, electricity error, damage of
thebuilding properties (toilet/wet pantry).
· Assistto liaise with the designated vendor whenever there is
error/damage on theoffice equipment/facilities.
· Assistresponsible for supplied building access (tenant card) and GIZ
entrance cardsto NMA in Country Office and Projects in Menara BCA.
· Assistfilling management of unit documentation
· Assistand monitoring drivers’ daily activities including completeness of
vehiclelogbooks and the fuel consumptions for Country Office vehicles.
2. Administration– Cross cutting Issue
· Ifthe need arises, provide support to other Country Office Unit i.e
invoiceverification and contract and procurement
· DeputizingPersonal Assistant to Director during his/her absence in term
of scheduling andits supporting arrangement
· Ifthe need arises, provide support to LFA (Head of Finance and
Administration)
3. Generaltasks
· Performwork related errands as requested when required
· Participatingon mandatory training
C. Required qualifications, competencesand experience
Qualifications
· At least a diploma’s degree in vocationin business administration or
Management and related studies
Professionalexperiences
· Having 1 – 3 years workingexperiences in related field,
· Good knowledge of office platformand IT related devices
· Basic knowledge of a good filingsystem,
· Good command of MS Officeapplication
· Proficiency in English and Bahasa(verbally and written) and
· Very good writing skills
· Knowledge of German would be anadvantage
Other knowledge,additional competences
· Good communication, organizationaland information management skills,
· Self-motivated with time and stressmanagement skills and ability to work
with minimum supervision
· Demonstrate a willingness to learnnew skills and knowledge
· Experience with/active atextracurricular activity at school/university
is preferable
Duty Station: Jakarta
Joining Date: a.s.a.p.
Direct Supervisor: Travel & Event and Internal Services Manager
Please submit yourmotivation letter and comprehensive resume (including
trainings andlist of references) to recruitment-indo@xxxxxx by28 September 2021
withsubject line COI – JAS.
Pleasename your file as follow format:
[Your Complete Name]_[Motivation Letter/CV/Latest EducationCertificate] (i.e:
Nakula Sadewa_CV or Nakula Sadewa _Motivation Letter orNakula Sadewa
_Reference) – the attachments are not more than 300KB.
Only short-listed candidateswill be notified
