TheDeutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a
Germanimplementing organisation which provides services worldwide in the field
ofinternational cooperation for sustainable development. We work to shape
afuture worth living in over 120 countries around the world. For more than
40years, GIZ has been working jointly with partners in Indonesia. Currently,
GIZworks with over 300 employees in Indonesia, of whom over 80 per cent
arenational personnel. In the context of the bilateral development
cooperationbetween the Governments of Germany and Indonesia, the Innovation and
Investmentfor Inclusive Sustainable Economic Development (ISED) Project will
assist to improve the human resources, institutional and regulatory conditions
for green employment in the electricity sector with special focus on Renewable
Energy.
We are seekingone qualified Indonesian candidate for the following position:
Finance & Administrative Specialist
A. Responsibilities
- ensures that financial administration and administrative procedures
function well in accordance with GIZ standards
- assists the Principal Advisor for financial planning and monitoring
- assists the Principal Advisors to ensure compliance with GIZ Processes and
Rules (PuR) for all activities
- effectively coordinates with the staff of the ISED administration and
finance team
- assists the Principal Advisor and management team in ensuring compliance
with the GIZ code of conduct of all staff
B. Tasks
1. General Administration
- in coordination with the Administrative Professional ensures and controls
the quality of internal management services related administration (contracts,
travel & event, procurement of goods, inventory, and IT) based on PuR
- in coordination with the Administrative Professional ensures and controls
the internal administrative procedures and regulations (note to file,
memorandum, letters) related to the administration aspects based on PuR
- maintains an overall good flow of administrative/financial information and
regulation by having a smooth cooperation and provides advice and input within
the staffs of the project.
- in coordination with the Administrative Professional manages inventory
according to the regulations
- ensures data entries in Winpaccs and archives the vouchers in line with
GIZ guidelines
- maintains overview over on-going contracts at project level, GIZ country
office in Jakarta and GIZ headquarters (with overview of payments)
2. Finances and Accounting
- maintains the overall smooth and correct functioning of the complete
financial accounting systems
- supervises and guides the preparations for the annual Internal Control as
well as ensures that the results and recommendations are applied
- supports the Principal Advisor in managing and monitoring the commissioned
project budget
- assists the Principal Advisor in preparing and monitoring the annual budget
- checks the financial reports provided by GIZ country office in Jakarta
- monitors monthly project account receivable and follow up for the
settlement
- ensures that the expenditure monitoring system is updated periodically
- prepares for financial/disbursement reports (BAST) to the partner
institutions
- monitors the component expenses in accordance with the component budget
(Costs per Output Monitoring and Forecast/KOMP) in consultation with the
Principal Advisor for contracts
- coordinates with the Administrative Professional regarding the
documentation of restitution/exemption letters until getting the restitution/
exemption letter from Badora (Finance Ministry)
- in coordination with the Administrative Professional in preparing and
settlement of travel cost (domestic/international) of all staff
- in coordination with Cluster BMZ 1 Financial Managers for implementing
KOMP (Costs per Output Monitoring and Forecast)
- maintains filing for financial section confidentially
3. Contract Management
- prepares, arranges and follows up contracts for local consultants based on
ToR with the respective units at GIZ country office in Jakarta
- monitor the status of contract implementation and payment by using a
database
- coordinates and communicates with contract officer in the GIZ country
office in Jakarta
- monitors and follows up the tax exemption process for contracts and
procurement
- files contract documents where requires according to PuR
4. Compliance with PuR
- monitors changes of PuR and GIZ country office in Jakarta regulations,
informs the Principal Advisor, and disseminates information on such changes to
all relevant staff
- assists all staff to ensure compliance with PuR and the GIZ Code of
Conduct at the national and regional level
- immediately reports to the Principal Advisor in cases of non-compliance
with PuR and the GIZ Code of Conduct without delay
- monitors decisions concerning administrative and financial issues of the
Principal Advisor and management team and advise them on compliance issues
5. Other duties/additional tasks
- supports project team members in achieving milestones of the project
- participates in projects and office finance and admin team meetings to
understand needs and ensure smooth supports
- performs other duties and tasks at the request of the Principal Advisor
C. Requiredqualifications, competences, and experiences
Qualifications
- Bachelor’s Degree in Economics, Accounting or equivalent
- at least 5 years of experience in similar or equivalent positions
- good understanding of GIZ Processes and Rules (PuR) regarding financial
and administrative management is an asset
- experience working in development organizations similar to GIZ and with
relevant government and international entities is highly desirable
Otherknowledge, requirements and additional competences
- proficiency in English and Bahasa Indonesia, both written and oral
- good working knowledge of ITC technologies (related software, phone, fax,
email, the internet) and computer applications (e.g. Office 365)
- excellent understanding on accounting and financial operations (bills &
voucher checking, payment processing, planning)
- excellent communication and interpersonal skills, together with the
capacity to remain calm under pressure and not lose sight of strategic
priorities.
- proven negotiation skills with internal and external audiences including
in complex and stressful circumstances.
- must be a strong team player, organized and efficient.
- willingness to upskill as required by the tasks to be performed –
corresponding measures are agreed with management.
Duty Station: Jakarta
Joining Date: Asap
Direct Supervisor: Principal Advisor
Please submityour motivation letter and comprehensive resume (including
training and list ofreferences) to recruitment-indo@xxxxxx by 28September 2021
with subject line ISED – FAS
Please name your file as followformat:
[Your CompleteName]_[Motivation Letter/CV/Latest Education Certificate] (i.e:
Nakula Sadewa_CV or NakulaSadewa_Motivation Letter or Nakula Sadewa_Reference)
Onlyshort-listed candidates will be notified.
