The Deutsche Gesellschaft für InternationaleZusammenarbeit (GIZ) GmbH is an
international cooperation enterprise forsustainable development with worldwide
operations. Its corporate objective isto improve people’s living conditions on
a sustainable basis. GIZ has beenworking in Indonesia since 1975 on behalf of
the German Federal Ministry forEconomic Cooperation and Development (BMZ).
Indonesia faces majorchallenges in mobilising domestic resources for its
continued sustainabledevelopment. Despite steady economic growth averaging
5.6%, the average rate oftaxation over the last five years has been extremely
low compared to othercountries, at just 11%. Overall, the conditions in place
for financing thenational implementation of the 2030 Agenda in the areas of
fiscal policy andtax administration are insufficient. Based on this scenario,
the Indonesian andGerman Governments have agreed to collaborate in the
framework of the project‘Domestic Resource Mobilization for Sustainable
Development’ (DRM) in order toaddress some of the described challenges in the
spirit of the globaldevelopment partnership between the two countries.
The objective of thisIndonesian-German project DRM is as follows: The
conditions for financingthe national implementation of the 2030 Agenda in the
areas of fiscal policyand tax administration have improved.
The project operates at thenational level and focuses on four fields of
activity i. the capacities of the Indonesian Fiscal Policy
Agency,FPA (or Badan Kebijakan Fiskal, BKF) to draft tax legislation and
toassess the impacts thereof are strengthened in line with the 2030 Agenda;
- the capacities of FPA/BKF to develop and evaluate subsidy and fiscal
incentive programmes are strengthened in line with the 2030 Agenda.
- the necessary conditions to improve the validity of the tax register are
created by Directorate General of Tax (or Direktorat Jenderal Pajak, DJP), and
- the capacities of the tax authorities (DJP) to improve tax compliance are
strengthened.
The German contribution to DRMis up to 7.500.000 EUR and the timespan to
achieve the jointly definedobjective and outputs is four years. The project was
supposed to belaunched in the second half of 2017, but the implementation was
delayed untilMay 2019 due to administrative challenges regarding the related
diplomaticnotes between Indonesia and Germany.
To supportimplementation of DRM in 2021 to 2022, we seek one (1) motivated and
qualifiedIndonesian candidate for:
ProjectManagement Professional
A. Responsibilities
1. Project Management – support broadproject management aspects of DRM
project; plan of operational, relationshipwith counterparts, controlling
project activities, progress reporting,result-based monitoring and evaluation.
2. KnowledgeManagement – set up project repository database, data mining,
projectdocumentations, reports, events, presentations, workshops, meetings
accordingto GIZ policy, tools, software/application and methodology, align with
projectoffer, result matrix, plan of operational and ad-hoc requests.
3. Project Finance, Procurement and ContractAdministration - provide project
finance, procurement andcontract administration supports, monitor project
activities and progress,prepare all statutory and periodical documentations and
reports.
4. Internal Coordination within GIZ –coordination and collaboration with
country office, other GIZ bilateral andglobal projects, as well as with various
related units in GIZ Headquarterincluding FMB, contract and procurement
department, etc.
5. Communicationand Collaboration with counterparts – outreach and
cooperation with BKF andDJP, other related ministries/agencies and
consultants/experts, particularlyrelated to Implementation Agreement, BAST
(handling-over), reporting,publications, events, etc.
6. Focalperson for gender, SDGs and other cross-cutting issues – support
theproject as the focal person for cross-cutting issues as required by GIZ
andcounterpart, including the development of strategies, technical
concepts,studies, activities, reports, presentation and documentation.
B. Tasks
1. Project Management
· Supports the Principal Advisor and other teammembers in carrying out
project management tasks, incl. technical,administrative and financial tasks
including work plan, budget planning,accounting, controlling, contract, etc.
· Coordinates with DRM Advisors related to projectactivities in
cooperation with the counterparts/partners, both with regards tothe technical
implementation, as well as financial and administration aspects.
· Supports the Project Management in handlingorder management on behalf
of GIZ (e.g. proposal preparation, impactmonitoring, project progress review,
reporting).
2. KnowledgeManagement
- Set-up knowledge management system (project repository database, data
mining, project documentations, reports, events, presentations, workshops,
meetings, etc.) according to GIZ policy, tools, software/ application and
methodology, align with project offer, result matrix, Plan of Operational and
ad-hoc requests.
- Prepares documents like slide presentations, fact sheets, papers, and
writes minutes of meetings, notes, etc. for the preparation and documentation
of meetings and events.
- Maintains the knowledge management system (file server), database and
project documentation tools using the Microsoft Teams (GIZ standard project
documentation software/application).
- Ensures that all relevant documents are available and uploaded timely into
the DMS (Data-Management System of GIZ) and the project server and application.
- Supports and assists in providing data and information required by the
project whenever possible and needed.
- Ensures that all relevant reports, analysis, studies, research and other
documentations are available to the project team and partners as needed.
3. ProjectFinance, Procurement and Contract Administration
· Provide administrative support on projectprocurement and contract, and
coordination with GIZ Country Office Indonesia(COI) in term of the process of
the project procurement and contract
· Prepare project procurement requirementsincluding Service Request,
comprehensible description of the service anddeliverables, deadlines,
specification of inputs (including number of workingdays and budget), technical
assessment and qualifications required as well as anytechnical justification
needed
· Assist preparation of the project contract (withSTEs and companies)
requirements, includes making communication withconsultant, contractors, STEs
and companies for the project procurement andcontract
· Provide finance admin support and coordinationwith GIZ country office
staffs, DRM staffs and Advisors related to financeissues of project activities
· Coordinates with consultant, contractors, STEsand companies related to
the payment and disbursement process and procedures ofproject works and
activities
· Support on the project payment and disbursementrequirements as well as
any justification needed
· Support operational of DRM by preparing inputsfor activities, and
contribute to budget planning for these activities
· Develop Service Request for contracted thirdparties (e.g. external
consultants and/or service providers)
· Monitor contracted third parties according toagreed deliverables as
stated in TOR
· Monitor project progress, evaluation and reviewreports and documents
concerning the finance and administration and recommendalternative courses of
management action to the Principal Advisor
· Contribute to the result-based monitoring systemfor DRM by collecting
data and reporting against project indicators (progressreporting), as input for
annual reporting towards the partner and the donor.
4. Internal Coordination within GIZ
- Supports on coordination and collaboration within the DRM project, among
the four intervention areas led respectively by an Advisor
- Capitalizes the features and capabilities of Microsoft Teams
software/applications as standard GIZ project documentation for effective
communication and coordination among the project team members as well as with
counterparts and partners
- Supports DRM Advisors and facilitates the coordination and potential
collaboration between DRM and other in-country and global GIZ projects
- Maintains close coordination with various related units in GIZ Headquarter
(FMB, contract and procurement department, etc.) who involved and assisted DRM.
5. Communication and Collaboration with counterparts
- Develops DRM communication, marketing and acquisition materials based on
the result matrix, project outputs, documents, data and information
- Supports the establishment of networks and platforms with national and
international stakeholders
- Develops working links, including exchange of information and coordinated
activities, with relevant actors, stakeholders and public sectors, as well as
other organizations, including other GIZ projects in-country and global
- Encourages sharing ideas and information for the development of new
business opportunity (cooperation) with other organizations
- Integrates results and experiences into the project team and makes it
available to all relevant projects/groups
- Maintains a good communication and relationship with counterparts and
partners; government, consultants, experts, other country and global projects,
headquarter, and stakeholders
- Advises project team on all communication matters related to publications
and events
- Takes responsibility for the quality assurance of outputs in terms of
format and language quality
- Provides counterparts and partners with products and publications from the
project including support to uploading of publications to the
counterparts/partners websites.
6. Focal Person for gender, SDG and other cross-cutting issues
- Coordinates all gender-specific activities, SDG related and other
cross-cutting issues of the DRM project
- Supports the gender, SDG and other cross-cutting isses focal person of GIZ
Indonesia in country-wide gender activities
- Supports and promotes the concrete inclusion/mainstreaming of gender, SDG
and other cross-cutting topics in the activities of the project and its four
intervention areas
- Shares information on related gender, SDG and other cross-cutting issues
to other project team
- Produces communication, outreach and marketing materials (films, handouts,
etc.) needed to share information on gender, SDG and other cross-cutting topics
in DRM.
C. Required qualifications,competences and experience
Qualifications
· Bacheloror master’s degree in economics, finance, accounting,
business administration,or management.
· The ideal candidate would have the projectfinance and accounting,
and project management skills and experiences
· Additionalqualifications in DRM and SDGs / 2030 agenda are of
advantage
· Goodworking knowledge of IT, communication technologies (related
software, phone,fax, email, internet) and computer applications (e.g. MS Office)
· Verygood communication skills in English and Bahasa Indonesia,
including speakingand writing
Professionalexperience
· 5years prior working experience in project finance, project
contract or projectmanagement is advantageous· Insightinto the
International Development Cooperation work· Experiencein activity
preparation, coordination and organization
Other knowledge,additional competences
· Focused,proactive and positive working attitude
· Demonstratedability to work effectively in a fast-paced office
environment, bothindependently and as part of a global team
· Excellentinterpersonal communication skills, including the ability
to encouragecollaboration with other programs, international offices, and
partners
· Awareof social and intercultural sensitivities, flexible and
possess a sense ofdiplomacy
· Adaptableto rapidly changing priorities and able to manage
multiple deadlines anddeliver high quality work products
· Willingnessto up skill as required by the tasks to be performed –
corresponding measuresare agreed with management
Duty Station: Jakarta
JoiningDate: October 2021
Direct Supervisor: DRM Principal Advisor
Interestedcandidates should submit a motivation letter, CV, trainings attended
andlist of references (a must), addressed to recruitment-indo@xxxxxx. The
closing date to submit the application letter is on September17th, 2021
Pleaseindicate your application by putting the following code in the subject
line: DRM– PMP
Pleasename your file as follow format:
[YourComplete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e:
Nakula Sadewa _CV or NakulaSadewa _Motivation Letter or Nakula Sadewa
_Reference)
Onlyshort-listed candidates will be notified.
