The Deutsche Gesellschaft fürInternationale Zusammenarbeit (GIZ) GmbH is an
international cooperationenterprise for sustainable development with worldwide
operations on behalf ofthe German Government. In Kapuas Hulu, GIZ is
implementing the project“Sustainability and Value Added in Agricultural Supply
Chains in Indonesia”(SASCI+). The project focuses on improving sustainability
in the naturalrubber, palm oil, cocoa, and coffee supply chains and supports
localcommunities throughout the district.
Tosupport the SASCI+ team in Kapuas, GIZ is hiring a driver and office
assistantto be based in Putussibau.
Driver & OfficeAssistant - Putussibau
A. Responsibilities
- Safely andresponsibly perform all official travel using project vehicles.
- Manage projectvehicle matters (logbook,insurance, tax, STNK/car
licence)and prepare vehicle-related vouchers accordingly.
- Ensurethat project vehicles are always road-worthy in compliance with laws
andregulations.
- Ensurethat project vehicles are regularly servicedand maintained.
- Monitorthe state of project vehicles daily and ensure that they are clean
and tidy.
- Keepupdated on all available information on traffic and road
conditions,accessible routes and locations.
- Keep office premises clean andtidy.
- Run work related errands for the SASCI+ team andassist with other office
services, as required.
B. Tasks
1. VehicleManagement
Driving and chauffeuring
- Drives project vehicles safelyand chauffeur’s GIZ staff, visitors and
guests as needed to implement SASCI+activities.
- Helpswith the transporting of goods.
- Completesthe vehicle logbook correctly and conscientiously in accordance
with GIZ standards.
- Does not use the vehicle forown private purposes at any time. Private use
of GIZ project vehicles isconsidered as serious misconduct and will immediately
lead to a warning and mayresult in dismissal.
Services
- Cleansthe interior and exterior of the vehicles regularly.
- Checksoil, water, brakes and brake liquid, tyre pressure (including spare
tire), battery levels and the entire vehicle, monthly or every 5,000
km(whichever is first), headlights, brakes, bodywork for dents etc.
- Responsiblefor the project vehicle documents and their good condition,
keeps vehicle logbook daily and registers each monthly check.
- Calculates daily parking andtoll road fees and settles the cash advance
immediately after the completion ofeach trip.
- Reports the needfor maintenance and carries out minor repairs.
- Immediatelyreports all involvement of GIZ vehicles in accidents, including
minor accidents,damage, loss or theft of vehicle fittings.
- Always ensures unrestricted availabilityof vehicles and reports
restrictions immediately.
Knowledgemanagement
§ Uses all available information(including current radio broadcast on
trafficconditions) to update daily the knowledge of road conditions, current
passable routes andlocations, and shares this information with other office
drivers.
2. Office Services and Administration
General Services
§ Cleans and tidies the office premises.
§ Sets up and prepares the meeting rooms as instructed.
§ Provides services atmeetings, e.g. serves coffee and tea for guests and
visitors.
§ Runs errands, e.g.: buying material or meals,photocopying, if and as
required.
§ Assists in proper maintenance and repair of office premises andequipment, as
relevant.
§ Reports major damages tooffice premises and equipment.
Supports Office Communications andAdministration
- Operates the telephone andinforms staff of important communications.
- Makes photocopies and scansdocuments, if and when required.
- Supports the Office Managerand/or Finance Officer in collecting project
funds from the bank, paying office bills, andbuying small quantities of office
supplies and stationeries.
- Supports and checks office logistics (supplies & stationeries)and reports
it to Office Manager and/or Finance Officer.
- Supports the office formessenger services, e.g.: sending letters and
messages.
- Assists in the logistical management of the meetings, workshopsand other
activities of the project, such as documenting events (takingphotos).
- Supports the Office Managerand/or Finance Officer in filing and organizing
support documents of project.
- Supports the Office Manager inlabelling inventory.
3. Other duties/additional tasks
- Assists other colleagues as needed ifthere is no duty travel and
carriesout other office work asassigned.
- Report any incident whilst off duty thatmay affect his driving license
entitlement, as well as any newly known health problemsthat may affect his
ability to drive.
- Undertake further job training & willingness to upskillrelated to his
position and duties - corresponding measures is agreed with management.
- Overtimehas to be informed and/or requested prior in writing to the Office
Manager.
C. Required qualifications, competences and experience
Formal education
§ SeniorHigh School Graduate
Professionalexperience
§ Holding a valid driver’s licence (Bfor car and A for motorcycle) is required.
§ At least 3 years’ professionalexperience as a driver,preferably in Kapuas
Hulu, withreferences.
§ No major accidents in the past 3 years.
§ A clean criminal record.
§ Discipline and punctuality, resilience and patience, appropriate appearance
and attire.
§ Very good knowledge and familiarity with KapuasHulu area.
§ Knowledge of English is consideredan advantage.
Essentialskills, additional competences and other knowledge
§ Basic working knowledge of ITC technologies (relatedsoftware, phone, fax,
email, the internet) and computer applications (e.g. MSOffice).
DutyStation: Putussibau, KapuasHulu, West Kalimantan
Joining Date: As soon as possible
Direct Supervisor: Advisor Kapuas Hulu
Please submityour motivation letter and comprehensive resume (including
training and listof references) to recruitment-indo@xxxxxx by March 22nd,2021
with subject line SASCI+D&OA Putussibau
Please name your file as followformat:
[Your Complete Name]_[MotivationLetter/CV/Latest Education Certificate] (i.e:
Nakula Sadewa_CV or Nakula Sadewa_MotivationLetter or Nakula Sadewa_Reference)
Only short-listed candidateswill be notified.
