*Senior Finance Officer*
*Job Description*
*JOB TITLE: *Senior Finance Officer
*JOB LOCATION:* Jakarta,
Indonesia
*REPORTS TO**:* Senior Finance Manager or his/her designee
*PROJECT:* United States Agency for International
Development (USAID) Global Health
Supply Chain Program – Procurement and Supply Management (GHSC-PSM) in
Indonesia
*OVERVIEW:*
The USAID-funded Global Health Supply Chain-Procurement & Supply Management
project (GHSC-PSM) is being implemented by Chemonics International. The
focus of the project in Indonesia is to provide technical assistance in
supply chain management to the Ministry of Health for HIV, TB, and
laboratory commodities, in support of the national HIV/AIDS and TB programs
in the country. At the national level, the project supports the Directorate
of Direct Infectious Disease Control (Sub-directorates HIV/AIDS and TB),
the Directorate of Quality and Health Services Accreditation (Laboratory
services), and the Directorate of Public Medicine and Health Supplies. At
the provincial level, the project provides support to Jakarta and Papua
provinces.
*SUMMARY:*
*The Senior Finance Officer* will be responsible for assisting the Senior
Finance Manager in planning, managing and implementing all aspects of the
project accounting system and for maintaining an accounting database. In
addition, he/she is responsible for supervising and overseeing the Finance
Assistant and supporting their growth, collecting and recording all
information that will facilitate information exchange and dissemination of
project financial documentation and records to the Chemonics home office.
The Senior Finance Officer will also provide specific support the Senior
Finance Manager in ensuring project compliance with taxation regulations
and VAT exemption processes.
*RESPONSIBILITIES:*
Under the supervision of the Senior Finance Manager, the Senior Finance
Officer will be responsible for the following:
1. *Cash and Bank*
• To ensure the correctness of all payment request and fund
availability prior to making payments
• To gather inputs from the Operations Team and Technical Team to be
included in Wire Transfer Request in monthly basis
• To monitor outstanding advances and ensure its settlement within
30 days
• To verify all payment transactions in Citidirect are correctly
made and ready for authorization
2*. Taxes*
• To review WHT Data and TD Reconciliation prior to sending to Tax
Consultant for monthly calculation and lodging to Tax Office
• To assist Senior Finance Manager in compiling VAT Exemption packet
for further process in MoH, SETNEG and BADORA
3. *Payroll*
• To collect BPJS Kesehatan and BPJS Ketenagakerjaan billing
statement from BPJS Office through Tax Consultant
• To review the correctness of billing statement and process the
payment
• To collect BPJS Kesehatan and BPJS Ketenagakerjaan payment receipt
from BPJS Office through Tax Consultant
• To prepare draft payroll data for all local staffs in monthly
basis for Senior Finance Manager review, Operations Manager acknowledgement
and Country Director approval
• To send final payroll data to Tax Consultant and prepare payroll
payment package for Senior Finance Manager review, Operations Manager
acknowledgement and Country Director approval
• To maintain payroll filling for audit purposes
4*. Activity Budget*
• To review draft activity budget against its TOR and ensure it
follows GHSC PSM activity guideline
• Support the process of forecasting project expenses to ensure
compliance with the project workplan budget
5. *Compliance*
• Explain GAAP, USAID & Chemonics Regulations to all staffs and
consultants, as needed
• To assist Senior Finance Manager in developing SOPs for the
project implementation in finance area
• To serve as coordinator during financial reviews done by FCR or
USAID
6. *Financial Report*
• To book journal entries to ABACUS
• To make correction entries to ABACUS
• To prepare monthly bank reconciliation
7. *Other*
• Supervise the project’s Finance Assistant, including taking
overall responsibility for the quality of their work, providing
training/guidance for their improvement, and supporting goal setting and
achievement for professional development and growth.
• To perform other duties as may be assigned by Senior Finance
Manager. Serve as finance lead in the absence of the Senior Finance Manager
*QUALIFICATIONS:*
- Minimum 5 years of experience in financial management for an office of
comparable size, including at least three years on a USAID-funded project.
- University degree in accounting, business administration, or
other-related field.
- Knowledge of USAID and procedures, especially procurement and cost
accounting principles.
- Knowledge of Indonesian taxation systems and VAT exemption processes
and experience managing, coordinating, and/or supporting VAT exemption for
USAID-funded projects to ensure compliance.
- Experience leading payroll processes to ensure compliance with
Indonesian labor regulations and company policies.
- Supervisory experience and/or experience in leading and managing
high-performing teams preferred.
- Experience with Chemonics accounting software, including Abacus.
- Demonstrated ability in analyzing financial documents, projections,
expenditures, and accruals.
- Proven experience leading program planning, budgeting and financial
analysis.
- Familiarity with and proven ability to use standard accounting and
spreadsheet software.
- Demonstrated ability to work with cooperating partners in implementing
complex programs.
- Excellent interpersonal, written and oral communications skills;
proven diplomatic and public relations skills.
- Demonstrated leadership, versatility, and integrity.
- Written and spoken fluency in English and Bahasa Indonesia required.
- Authorized to work in Indonesia required.
*SUPERVISION AND DIRECTION:*
The Senior Finance Officer will be supervised by the GHSC-PSM Senior
Finance Manager or his/her Designee.
*When you are interested on the above position and consider that you
possess the necessary qualification, please submit your job application
consisting of updated curriculum vitae and cover letter to:*
*psmindorecruit@xxxxxxxxx* <psmindorecruit@xxxxxxxxx>
with E-mail subject:* Senior Finance Officer – your name*
*DEADLINE: *
* November 13th, 2020*
Chemonics is an equal opportunity/Affirmative Action employer and does not
discriminate in its selection and employment practices. All qualified
applicants will be considered for employment without regard to race, color,
religion, sex, national origin, political affiliation, sexual orientation,
gender identity, marital status, disability, protected veteran status,
genetic information, age, or other legally protected characteristics
