*Finance Officer*
*Job Description*
*JOB TITLE: *Finance Officer
*JOB LOCATION:* Jakarta,
Indonesia
*REPORTS TO**:* Senior Finance Manager or his/her designee
*PROJECT:* United States Agency for International
Development (USAID) Global Health Supply Chain Program – Procurement and
Supply Management (GHSC-PSM) in Indonesia
*OVERVIEW:*
The USAID-funded Global Health Supply Chain-Procurement & Supply Management
project (GHSC-PSM) is being implemented by Chemonics International. The
focus of the project in Indonesia is to provide technical assistance in
supply chain management to the Ministry of Health for HIV, TB, and
laboratory commodities, in support of the national HIV/AIDS and TB programs
in the country. At the national level, the project supports the Directorate
of Direct Infectious Disease Control (Sub-directorates HIV/AIDS and TB),
the Directorate of Quality and Health Services Accreditation (Laboratory
services), and the Directorate of Public Medicine and Health Supplies. At
the provincial level, the project provides support to Jakarta and Papua
provinces.
*SUMMARY:*
*The Finance Officer* will be responsible for assisting the Senior Finance
Manager in planning, managing and implementing all aspects of the project
accounting system and for maintaining an accounting database. In addition,
he/she is responsible for collecting and recording all information that
will facilitate information exchange and dissemination of project financial
documentation and records to the Chemonics home office.
*RESPONSIBILITIES:*
Under the supervision of the Senior Finance Manager, the Finance Officer
will be responsible for the following:
*1 **Cash and Bank*
· To receive request for payment package from the operations team
and ensure all required documents are in place
· To deal the best rate with Citibank Treasury Unit and execute
the in-house transfer
· To conduct cash count (regular and surprised) on petty cash as
part of internal control over cash usage to help detect misuses of cash,
thus reducing the risk of fraud and mismanagement of funds
· To create and upload all payment transactions in Citidirect for
further verification
*2 **Taxes*
· To prepare WHT Data and TD Reconciliation for Senior Finance
Officer review
· To maintain tax filing for audit purposes
*3 **Payroll*
· To collect BPJS Kesehatan and BPJS Ketenagakerjaan billing
statement from BPJS Office through Tax Consultant
· To review the correctness of billing statement and process the
payment
· To collect BPJS Kesehatan and BPJS Ketenagakerjaan payment
receipt from BPJS Office through Tax Consultant
· To prepare draft payroll data for all local staffs in monthly
basis for Senior Finance Manager review, Operations Manager acknowledgement
and Country Director approval
· To send final payroll data to Tax Consultant and prepare
payroll payment package for Senior Finance Manager review, Operations
Manager acknowledgement and Country Director approval
· To maintain payroll filling for audit purposes
*4 **Activity Budget*
· To review draft activity budget against its TOR and ensure it
follows GHSC PSM activity guideline
*5 **Compliance*
· Explain GAAP, USAID & Chemonics Regulations to all staffs and
consultants, as needed
· To assist Senior Finance Manager in developing SOPs for the
project implementation in finance area
· To involve during financial reviews done by FCR or USAID
*6 **Financial Report*
· To book journal entries to ABACUS
· To make correction entries to ABACUS
· To prepare monthly bank reconciliation
*7 **Other*
· To Perform other duties as may be assigned by Senior Finance
Manager
*QUALIFICATIONS:*
- Minimum 2-4 years of experience in financial management for an office
of comparable size on a USAID-funded project.
- University degree in accounting, business administration, or
other-related field.
- Knowledge of USAID and procedures, especially procurement and cost
accounting principles.
- Experience with Chemonics accounting software, including Abacus.
- Demonstrated ability in analyzing financial documents, projections,
expenditures, and accruals.
- Skills in program planning, budgeting and financial analysis preferred.
- Familiarity with and proven ability to use standard accounting and
spreadsheet software.
- Demonstrated ability to work with cooperating partners, especially
Government of Indonesia ministries, in implementing complex programs.
- Excellent interpersonal, written and oral communications skills;
proven diplomatic and public relations skill
- Demonstrated leadership, versatility, and integrity.
- Written and spoken fluency in English and Bahasa Indonesia required.
- Authorized to work in Indonesia required.
*SUPERVISION AND DIRECTION:*
The Finance Officer will be supervised by the GHSC-PSM Senior Finance
Manager or his/her Designee.
*When you are interested on the above position and consider that you
possess the necessary qualification, please submit your job application
consisting of updated curriculum vitae and cover letter to:*
*psmindorecruit@xxxxxxxxx <psmindorecruit@xxxxxxxxx>*
with E-mail subject:* Finance Officer – your name*
*DEADLINE: *
*November 13th, 2020*
Chemonics is an equal opportunity/Affirmative Action employer and does not
discriminate in its selection and employment practices. All qualified
applicants will be considered for employment without regard to race, color,
religion, sex, national origin, political affiliation, sexual orientation,
gender identity, marital status, disability, protected veteran status,
genetic information, age, or other legally protected characteristics.
