CALL FOR PROPOSAL
EXTERNAL AUDIT SERVICES
BBC MEDIA ACTION'S PROJECT IN INDONESIA
(CONSULTING FIRM ONLY)
Background:
BBC Media Action, the BBC's international development charity, uses the power
of media and communication to support people to shape their own lives. BBC
Media Action has recently set up a country office in Indonesia in 2019. In
order to support the operational activities of Indonesia's office, we plan to
procure the financial audit services for BBC Media Action's project called
"Return To The Forest" which was funded by The Norwegian Agency for Development
Cooperation (NORAD) with total grant NOK 40 million over multiple years, which
already spent NOK 3,158,960 in past years (May 2016 to Dec 2018). Detailed
scope of work is included in Section B.
Objective of the Audit:
1. The objective of the audit of BBC Media Action (BBC MA) project financial
statements in Yr 2019 is to enable the auditors to express an independent
professional opinion on the financial position of BBC MA and to ensure that the
funds utilised by BBC MA's activities have been used for their intended purposes
2. The books of accounts of BBC MA provide the basis for preparation of the
BBC MA's Financial Statements. Proper books of accounts as required by law have
been maintained by BBC MA and also maintain adequate internal controls and
supporting documentation for the transactions.
Scope of the Audit:
1. The audit will be carried out in accordance with the International
Auditing Standards and will include tests and verification procedures as the
auditors deem necessary.
2. Verify all funds have been used in accordance with the established rules
and regulations of BBC MA and only for the purposes for which the funds were
provided.
3. Goods, works and services financed have been procured in accordance with
the BBC MA established rules and procedures.
4. Appropriate supporting documents, records and books of accounts relating
to all activities have been kept. Clear linkages should exist between the books
of accounts and the financial statements presented to.
5. The financial statements have been prepared by BBC MA management in
accordance with applicable accounting standards and give a true and fair view
of the financial position of BBC MA and of its receipts and expenditures for
the period ended on the audit period.
6. Comprehensive assessment of the adequacy and effectiveness of the
accounting and overall internal control system to monitor expenditures and
other financial transactions.
7. Express an opinion as to reasonableness of the financial statements in
all material respects.
8. Include in their reports opinion on compliance with procedures designed
to provide reasonable assurance of detecting misstatements due to errors or
fraud that are material in the financial statements.
9. Conduct entry and exit meeting with the Country Director of BBC Media
Action Indonesia.
10. In addition to the audit report, the auditors will prepare a Management
Letter on the following:
1. Give comments and observations on the accounting records, procedures,
systems and controls that were examined during the field visit.
2. Identify specific deficiencies and areas of weakness in systems and
controls and make recommendations for improvement.
3. Report on the implementation status of recommendations pertaining to
previous period audit reports.
4. Communicate matters that have come to their attention during the audit
which might have a significant impact on the sustainability of the organisation.
5. Bring to the Country Director's attention any other matters that the
auditors consider pertinent.
Audit Duration:
The audit work shall be completed maximum two weeks from the date of
commencement of the audit the 2ndMarch 2020.
A selected audit firm will be contracted for one year with a possibility of
extension for another year.
Deliverables:
1. The Auditors on completion of the audit work will submit 5 (five)
original copies of the Audit Report appended to the Financial Statements along
with the reports to the attention of the Country Director.
2. Management letter in accordance with the scope of work described here
before.
Auditors Experience and Qualifications:
1. The audit firm should be based in Indonesia and have
affiliation/membership with an internationally reputed audit firm. The firm
should have relevant experience in accounting and auditing of development
projects, especially donor-funded operations.
2. The key audit team will comprise, at least:
1. An audit manager with at least ten years of experience in auditing and
with a sound knowledge of donor-financed projects.
2. A team leader with at least a Master's degree in auditing/accounting or
equivalent with a minimum of five years of experience in auditing; and
3. An assistant auditor with adequate experience and professional
qualifications.
Audit Fees:
The audit fees will be fixed through a competitive bidding process.
Location of services
The required service of external audit will be rendered at BBC Media Action's
Jakarta office at Noble House, 29th Floor, Mega Kuningan, Jakarta Selatan.
Evaluation Criteria:
* Experience, Skills and Ability of Service Provider
* Past experience in similar work of this nature
* Team member experience (accompanied by their resumes)
* Ability of the bidder to fulfill BBC MA's requirements in stipulated
timeline
* Proposals must contain the details of the proposed approach to be adopted
in order to deliver the service in accordance with the TOR Project management
* Bidder must allocate a project manager for this project;
* The proposal should contain a work plan, showing tasks, timelines;
* Comply to the BBC Media Action Safeguarding and Data Protection policy.
References:
The bidder should submit at least three relevant and contactable clients that
were serviced in the past twelve months.
Payment Details:
Payment will be in accordance with a detailed budget breakdown as submitted
through the proposal, and invoices will be expected from the consultant prior
to payment.
Dateline of Submission:
If interested in the above-mentioned opportunity, please submit your proposal
including the technical, financial offers and CV to:
* BBC Media Action located at Noble House, 29th Floor, Jl. Dr. Ide Anak
Agung Gde Agung, Kavling E. 4.2 No.2, Kuningan, Jakarta Selatan 12950,
Indonesia (attn. Edward Martin - Procurement Unit); or
* email to: procurement@xxxxxxxxxxxxxxxxxxxxx,
<mailto:procurement@xxxxxxxxxxxxxxxxxxxxx,%20> not later than 16th February
2020 (attn. Edward Martin - Procurement Unit, with email subject: External
Audit Services)
Only short-listed applicants will be contacted for further screening.
The BBC is an equal opportunity employer
Trirosa Merry Deselina
HR Manager, BBC Media Action
Trirosa.Manalu@xxxxxxxxxxxxxxxxxxxxx
+62 816-1425-314
Jakarta Indonesia
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