Agreed. Assuming you have Access...that would be an easier way to go and would allow you many ways to work with the data once inserted. You could send it to Word or Excel for printout. Additionally, if you have Outlook, THAT would be a good way to create a phonebook since it IS a phonebook. You can insert a separate folder for office staff only. However, I'm not sure you can import all the names??? I BELIEVE you could as a comma delimited file? But I've never tried that. However, if you have many of those folks in your Outlook email program already, it might not be too much work to modify the ones you miss or add phone numbers? Plus, you can EASILY search Outlook's contacts by just typing the name to find the listing you need. AND...you can easily print your contacts as a phone book, complete with alpha separations, include whatever info you want and that phonebook format is already a predefined printout from Outlook. Just a thought. However, if you do want to use Excel...use it as a flat file database, rather than a spreadsheet, by utilizing the database features. That will allow easy sorting and filtering, if needed. Dian D. Chapman Technical Consultant, Microsoft MVP MOS Certified Instructor, Editor/TechTrax Ezine Tech Editor for Word & Office 2007 Bibles https://mvp.support.microsoft.com/profile/Dian.Chapman Soldiers' Angels Blankets of Belief http://www.mousetrax.com/dian/angels.html Free Computer Tutorials: http://www.techtrax.us Free Word Tricks eBook: http://www.mousetrax.com/books.html Learn VBA the easy way: http://www.mousetrax.com/techcourses.html -----Original Message----- From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On Behalf Of LarrysPCRemedies@xxxxxxx Sent: Sunday, November 16, 2008 1:30 PM To: mso@xxxxxxxxxxxxx Subject: [mso] Re: mso A phone book Jens, You would be MUCH better off using an Access database for this purpose. Access provides sample databases for this purpose (at least in their 2007 version). One called "Contact Management Database" another called "Personal Contact Manager". You could start your database off with one of these samples, and then import your existing Excel based phone book into it. It should be rather simple once you get the DB set up. Larry B In a message dated 11/16/2008 2:00:15 A.M. Eastern Standard Time, mso@xxxxxxxxxxxxx writes: MSO Digest To view individual posts in the archives, go here: //www.freelists.org/archives/mso------------------------------------ mso Digest Sat, 15 Nov 2008 Volume: 07 Issue: 214 In This Issue: [mso] A phone book ---------------------------------------------------------------------- Subject: [mso] A phone book From: Jens Outzen <Jens.N.Outzen@xxxxxxxxxxxxxx> Date: Sat, 15 Nov 2008 08:55:24 +0000 Hello all, Can anyone help me please, I would like to create a phone book in Excel and be able to look up the numbers from a single cell. That was actually reasonably simple as all my people have a staff number. A simple vlookup based on the staff number solved that problem. The empty column is for a potential variable like initial or a comment etc What i would like to do is to be able to look up the phonenumber/s based on the surname (a bit difficult to remember everyone's number when you have 2,500 employees) and then select from a list ( if that is possible) the person required. Or have a list to look at from which you can read the numbers. I hope this makes sense to someone. Thanks for your help in advance Jens N. Outzen Traffic Supervisor Lea Interchange Depot 0208 988 4700 07931 904 611 (Mob) First Capital North Limited No 0263641 First Capital East Limited No 02218277 Registered in England & Wales B Block 3rd Floor MacMillan House, Paddington Station,London W2 1TY ********************************************************************** This message is confidential. 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If you are using Outlook and you see a lot of unnecessary code in your email messages, read these instructions that explain why and how to fix it: http://personal-computer-tutor.com/abc3/v28/greg28.htm ************************************************************* ************************************************************* You are receiving this mail because you subscribed to mso@xxxxxxxxxxxxx or MicrosoftOffice@xxxxxxxxxxxxxxxx To send mail to the group, simply address it to mso@xxxxxxxxxxxxx To Unsubscribe from this group, visit the group's homepage and use the dropdown menu at the top. This will allow you to unsubscribe your email address or change your email settings to digest or vacation (no mail). //www.freelists.org/webpage/mso To be able to share files with the group, you must join our Yahoo sister group. This group will not allow for posting of emails, but will allow you to join and share problem files, templates, etc.: http://tech.groups.yahoo.com/group/MicrosoftOffice . This group is for FILE SHARING ONLY. If you are using Outlook and you see a lot of unnecessary code in your email messages, read these instructions that explain why and how to fix it: http://personal-computer-tutor.com/abc3/v28/greg28.htm *************************************************************