Cool...then Outlook would definitely be my choice as well...since you can just click PHONE BOOK to print in that format. And it's so easy to find the name you need by using the Contact search box. Dian D. Chapman Technical Consultant, Microsoft MVP MOS Certified Instructor, Editor/TechTrax Ezine Tech Editor for Word & Office 2007 Bibles https://mvp.support.microsoft.com/profile/Dian.Chapman Soldiers' Angels Blankets of Belief http://www.mousetrax.com/dian/angels.html Free Computer Tutorials: http://www.techtrax.us Free Word Tricks eBook: http://www.mousetrax.com/books.html Learn VBA the easy way: http://www.mousetrax.com/techcourses.html -----Original Message----- From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On Behalf Of Linda F. Johnson Sent: Sunday, November 16, 2008 4:54 PM To: mso@xxxxxxxxxxxxx Subject: [mso] Re: mso A phone book Reply to Dian ... yes, Excel files are easily imported into Outlook as csv files ... and I would do this with Outlook. That would be my choice over Access since Dian is correct, Outllook IS a phone book. Linda ********************************* Linda F. Johnson Linda's Computer Stop http://personal-computer-tutor.com -----Original Message----- From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On Behalf Of Dian Chapman Sent: Sunday, November 16, 2008 4:19 PM To: mso@xxxxxxxxxxxxx Subject: [mso] Re: mso A phone book Agreed. Assuming you have Access...that would be an easier way to go and would allow you many ways to work with the data once inserted. You could send it to Word or Excel for printout. Additionally, if you have Outlook, THAT would be a good way to create a phonebook since it IS a phonebook. You can insert a separate folder for office staff only. However, I'm not sure you can import all the names??? I BELIEVE you could as a comma delimited file? But I've never tried that. However, if you have many of those folks in your Outlook email program already, it might not be too much work to modify the ones you miss or add phone numbers? Plus, you can EASILY search Outlook's contacts by just typing the name to find the listing you need. AND...you can easily print your contacts as a phone book, complete with alpha separations, include whatever info you want and that phonebook format is already a predefined printout from Outlook. Just a thought. However, if you do want to use Excel...use it as a flat file database, rather than a spreadsheet, by utilizing the database features. That will allow easy sorting and filtering, if needed. Dian D. Chapman Technical Consultant, Microsoft MVP MOS Certified Instructor, Editor/TechTrax Ezine Tech Editor for Word & Office 2007 Bibles https://mvp.support.microsoft.com/profile/Dian.Chapman ************************************************************* You are receiving this mail because you subscribed to mso@xxxxxxxxxxxxx or MicrosoftOffice@xxxxxxxxxxxxxxxx To send mail to the group, simply address it to mso@xxxxxxxxxxxxx To Unsubscribe from this group, visit the group's homepage and use the dropdown menu at the top. This will allow you to unsubscribe your email address or change your email settings to digest or vacation (no mail). //www.freelists.org/webpage/mso To be able to share files with the group, you must join our Yahoo sister group. This group will not allow for posting of emails, but will allow you to join and share problem files, templates, etc.: http://tech.groups.yahoo.com/group/MicrosoftOffice . This group is for FILE SHARING ONLY. If you are using Outlook and you see a lot of unnecessary code in your email messages, read these instructions that explain why and how to fix it: http://personal-computer-tutor.com/abc3/v28/greg28.htm ************************************************************* ************************************************************* You are receiving this mail because you subscribed to mso@xxxxxxxxxxxxx or MicrosoftOffice@xxxxxxxxxxxxxxxx To send mail to the group, simply address it to mso@xxxxxxxxxxxxx To Unsubscribe from this group, visit the group's homepage and use the dropdown menu at the top. This will allow you to unsubscribe your email address or change your email settings to digest or vacation (no mail). //www.freelists.org/webpage/mso To be able to share files with the group, you must join our Yahoo sister group. This group will not allow for posting of emails, but will allow you to join and share problem files, templates, etc.: http://tech.groups.yahoo.com/group/MicrosoftOffice . This group is for FILE SHARING ONLY. If you are using Outlook and you see a lot of unnecessary code in your email messages, read these instructions that explain why and how to fix it: http://personal-computer-tutor.com/abc3/v28/greg28.htm *************************************************************