[mso] Re: excel 2000 word count
- From: "Ray Blake" <ray@xxxxxxxxx>
- To: <mso@xxxxxxxxxxxxx>
- Date: Sat, 26 Jul 2003 18:45:20 +0100
Pam,
We're not far away from a solution, although it will need a little work
from you at your end. Before you start, make sure you back up your
original sheet!
1. Make a new column of words/phrases without the quotes. If column B
contains the originals, in C1, enter: =SUBSTITUTE(B1,"""","") NB: that's
4 double quotes, then a comma, then two double quotes. That will strip
all the quotes out. Drag that formula down the whole column.
2. Then do an A-Z sort on the new column.
3. Then, enter in D1: =COUNTIF(C:C,C1). Drag this formula down the whole
column.
4. Now select the whole of column D. Copy it to the clipboard, and
paste-special it into the next column as values only.
5. Now delete columns A, C and D and you'll be left with two columns,
the first containing words and phrases, and the second containing the
number of instances for each, but there will be duplicate entries.
6. Now do an advanced filter on columns A and B. Leave the 'criteria'
field empty, but check the box for 'unique records only. Select the
'copy to another location' radio button and in the 'copy to' field
enter: "D:E" (without quotes.)
Voila.
Ray Blake
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-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On
Behalf Of Pam
Sent: 26 July 2003 18:03
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: excel 2000 word count
Hi Ray,
Let's see...
Structure is:
date in one column (used to determine when seasonal runs occur but not
important to the count I'd like to get).
Search terms are in one column, some with quotes and some without. Both
single words and phrases used.
An example of 4 searches might be:
boxes
paper plates
plastic boxes
paper mache boxes
Ideally, what I would like to have is a total on each phrase used, and a
total on words too so that I would know that "boxes" was searched for 3
times, and paper 2 times, paper mache boxes once, and so forth.
Pam
>-----Original Message-----
>From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On
>Behalf Of Ray Blake
>Sent: Saturday, July 26, 2003 11:28 AM
>To: mso@xxxxxxxxxxxxx
>Subject: [mso] Re: excel 2000 word count
>
>
>Pam,
>
>Could you give us an example of a few of the items in your sheet?
>
>How is it structured? Are all the items in one column? Are the phrases
>enclosed in quotes? Is it one word per cell?
>
>Given a clearer idea of the situation, we'll be more likely to give you
>the right solution.
>
>Ray
>
>_____________
>
>This email is from Ray Blake, Head of Software Design, GR Business
>Process Solutions. It is confidential and intended for the addressee
>only. The contents are private and may be legally privileged. If you
>receive this email in error we would be grateful if you would advise
the
>sender and delete the email from your system.
>
>For more information on the services that we offer please visit us at
>our website: - www.grbps.com
>
>
>-----Original Message-----
>From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On
>Behalf Of Pam
>Sent: 26 July 2003 17:05
>To: mso@xxxxxxxxxxxxx
>Subject: [mso] Re: excel 2000 word count
>
>Hi Ray,
>This would be great except I won't know what I want to count. What I
>have
>is a list of search terms used. I would like to tally these up into
>usable
>statistics/data to tell me what terms are being searched for most often
>and
>least, for example.
>
>Thanks,
>Pam
>
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