[mso] Re: Re Saving and reusing a view
- From: "James S. Huggins \(mso\)" <MSO@xxxxxxxxx>
- To: <mso@xxxxxxxxxxxxx>
- Date: Fri, 28 Dec 2012 21:35:27 -0600
=========================
But perhaps my understanding of your needs is wrong.
==========================
To attempt to explain, I have taken some screen shots which I have uploaded
to my site and which I reference in this email.
I have a number of PST files with a number of folders in each one which I
use to offload my primary pst file which receives all my email.
You can see some of the folders in this disk list
http://JSH.us/i/20121228/0.jpg
And you can see them on the left hand side in view of my Outlook Inbox
http://JSH.us/i/20121228/1.jpg
Your email (the one I'm replying to) is the one highlighted.
You will note that the mail is "colored". Note also two columns: "To" and
"Categories"
These colors are controlled by two things.
First, all incoming messages are assigned a category by the Rules
http://JSH.us/i/20121228/2.jpg
The message from you (highlighted) is assigned a Category of
Subject-Priority-7 because the subject contains a "[MSO]". This rules is the
one highlighted in
http://JSH.us/i/20121228/2.jpg
Then the messages are colored for display according to the Automatic
Formatting rules as here
http://JSH.us/i/20121228/3.jpg
Note that the highlighted Automatic Formatting rule says that your
particular message would be shown in "blue" because it is a
Subject-Priority-7 rule.
Now the difficulty comes when I need to make all this happen in a NEW PST.
Why a NEW PST, you ask.
Well, my primary input PST can get big so I compress it. However, it has
developed a hiccup which only lets me compress it to 9GB and I think it
might theoretically compress a bit smaller, maybe 6 GB. In addition the
development of the "hiccup" (which has happened before) causes me to worry
that the "hiccup" may become "worse" potentially causing a loss of the PST.
This has NOT happened to me in this version of Outlook (2007) but it DID
happen in the prior version and once bitten ...
To get around the hiccup requires that I create a new PST and then copy the
messages I want out of the old PST and then input them into the new PST.
After I copy all the messages, I must also
a) recreate the RULES used to assign the Categories
and
b) recreate the AUTOMATIC FORMATTING used to control the display.
Microsoft had provided a way to save the RULES. However, as I noted from the
web article I found, they did NOT provide a straightforward way to save the
AUTOMATIC FORMATTING.
Per the article at http://bit.ly/YqMyBy
Microsoft Outlook doesn't offer an easy method to backup or share custom
views, and exporting the contents to a new pst does NOT include the views or
custom forms.
So the reason I couldn't find a way to do it is that MS didn't provide a
way. Fortunately, the article provides a technique to get around the MS
omission.
James S. Huggins
...
*************************************************************
You are receiving this mail because you subscribed to mso@xxxxxxxxxxxxx or
MicrosoftOffice@xxxxxxxxxxxxxxx.
To send mail to the group, simply address it to mso@xxxxxxxxxxxxx
To Unsubscribe from this group, visit the group's homepage and use the dropdown
menu at the top. This will allow you to unsubscribe your email address or
change your email settings to digest or vacation (no mail).
//www.freelists.org/webpage/mso
To be able to share files with the group, you must join our Yahoo sister group.
This group will not allow for posting of emails, but will allow you to join
and share problem files, templates, etc.:
http://tech.groups.yahoo.com/group/MicrosoftOffice . This group is for FILE
SHARING ONLY.
If you are using Outlook and you see a lot of unnecessary code in your email
messages, read these instructions that explain why and how to fix it:
http://personal-computer-tutor.com/abc3/v28/greg28.htm
*************************************************************
Other related posts:
