[mso] Re: E-mail merge using Access and Word :VSMail mx3
- From: James LaBorde <jlaborde@xxxxxxxxx>
- To: "'mso@xxxxxxxxxxxxx'" <mso@xxxxxxxxxxxxx>
- Date: Tue, 1 Jun 2004 11:14:22 -0700
Cherie,
A couple things for you. First, Outlook, at least in 2000 wants a semicolon
and a space after each address except the last one. (I am not sure however
how well that works with a mail merge.)
Second, you may want to normalize your data so that the various addresses
are linked to the child's record in Access in a separate table, then create
a query with the fields you want and use that as the source for your mail
merge. You will then have one email address per line and each address will
get the data all in a single pass.
James
-----Original Message-----
From: Cherie [mailto:msogroup@xxxxxxxxxxx]
Sent: Friday, May 28, 2004 9:18 PM
To: mso@xxxxxxxxxxxxx
Subject: [mso] E-mail merge using Access and Word :VSMail mx3
I am the administrator of an email list at a middle school.
We can not use an online mail manager because we can only sub people who
have students in the school..therefore I have a list of students that are
pulled in from the county records into excel, then Access.
this is the way we are doing it next year (using outlook 2002/xp, word
2002/xp, access2002/xp) :
all students names, id numbers, grade, email (if any) is put in Access.
We start a letter in word..using the mail merge with email (so far, so good)
the last step we pick the email field (duh) to mail to...(so far, so good)
some students have more than one email address (one for mom, one for dad,
etc.)
so I wanted to make a second field called 2nd email..which would have
worked..but we would have to send the message out twice (first time for
email, second for 2nd email)
then I thought..hey..I'll put ALL email addresses in the ONE email field
separated by a comma and send like that..
well..it works flawlessly from home..using Eudora
so I go to work where we are forced to use Outlook Exchange..I can not for
the life of me send it out ..This is what happens:
On first send using comma to separate the addresses in the address field
(which works fine at home using Eudora)..I get this message:
Microsoft Outlook does not recognize "emailaddress@xxxxxxxxx,
otheraddress@xxxxxxxxxxxxxx".
"if you used a comma to separate several addresses; click cancel and change
the commas to semicolons and try to send again"
So I change it to semicolon NO Space and I get:
Microsoft Outlook does not
recognize "emailaddress@xxxxxxxxx;otheraddress@xxxxxxxxxxxxxx".
So I change it to semicolon SPACE and I get:
Microsoft Outlook does not recognize "emailaddress@xxxxxxxxx;
otheraddress@xxxxxxxxxxxxxx".
I put the semicolon on the end of the second address..same thing
Seems like it WANTS semicolons as opposed to commas..but I don't know what
format (space, no space, both addresses, one address)...grrrrrrrrr
What does outlook want?? (outlook 2002/xp, word 2002/xp, access2002/xp)
---Thanks,
Cherie
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