[karc] Fwd: [RAC-Bulletin] RAC Bulletin 2012-007E - Update on the Ontario Section Restructure

From: Steve Cutway <ve3kc@xxxxxxxxx>
To: karc@xxxxxxxxxxxxx
Date: Mon, 06 Feb 2012 12:01:16 -0500
Date: Mon, 06 Feb 2012 10:11:34 -0500
Organization: Radio Amateurs of Canada
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Subject: [RAC-Bulletin] RAC Bulletin 2012-007E - Update on the Ontario Section
  Restructure
From: rac-bulletins@xxxxxxx
Reply-to: rachq@xxxxxx
To: Steve Cutway VE3KC <ve3kc@xxxxxx>

RAC Bulletin 2012-007E - Update on the Ontario Section Restructure process.
2012-02-06

To Ontario Amateurs:

RAC Bulletin 2012- 006E - Ontario Section 
Restructuring update 2012-02-05, announced the 
intention to restructure the Province of Ontario into four Sections:

Ontario North, composed of the ARES Districts of 
Albany, Amethyst and Killarney;
Ontario East, composed of the Districts of 
Capital, Loyalist, Seaway and Severn;
Ontario South, composed of the Districts of 
Bruce, Golden Horseshoe, Lakes and St. Clair; and
the Greater Toronto Area (GTA) composed to the 
Toronto, Halton/Peel, Durham and York Districts.

The Section boundaries conform with Emergency 
Management Ontario section boundaries in order to 
respect existing relationships and agreements 
with political authorities and non-government 
agencies. The purpose of this Bulletin is to 
describe the transition plan that will be 
followed to inaugurate the new Sections. A third 
Bulletin, from the current Ontario Section 
Manager, will follow with more detailed 
information on the mechanics of the nomination 
process for the new Section Managers.

The transition milestones are as follows:

01 Feb  Call for Section Manager nominations
31 Mar  Nominations Close
01 Apr  Selection Committee convenes
01 May  New Provisional Section Managers Appointed, Transition Council Formed,
31 Aug  Ontario Section Decommissioned
01 Sep  New Section Manager appointments 
effective, four new Ontario Sections and Provincial Council inaugurated.

The principal reason for the Ontario restructure 
is to create a management model that better 
communicates with, and represents the interests 
of, the overall Ontario Amateur population. For 
that reason the new Sections will be organized 
and administered in accordance with the recently 
adopted Field Organization structure (see RAC 
Bulletin 2011-033E). In the past the Section 
Manager?s role has focused only on the operation 
of a Field Service, the component that delivers 
public services. The Field Organization adds four 
new components (provincial government liaison, 
public information, affiliated club coordinator, 
and technical coordination) which will be the 
basis for a new communication and accountability 
relationship between the clubs and the RAC 
Section management team. The scope of the four 
functions is not yet fully defined, deliberately, 
so that a consultation with the clubs can be 
conducted during the transition period before 
submission to the VPFS Council for ratification 
and the RAC Board for confirmation as national policy.

The role of Section Manager takes on new 
importance with the adoption of a full Field 
Organization. The persons nominated for this 
position will need more than Field Service 
experience, they will need demonstrated 
leadership and administrative skills in order to 
lead the transformation process within their 
Section and to stand-up the new provincial 
council. The four Section Managers will initially 
serve as the transitional provincial council, and 
will have available to them the advice and 
assistance of the national Field Organization 
Advisors and the VPFS Council secretariat until 
the end of the transition period.

The clubs, in their capacity as the collective 
representative of the local Amateur population, 
also have a new partnership role within the Field 
Organization. It begins with nominating 
appropriate candidates for the inaugural Ontario 
East, South and GTA Section Manager appointments. 
The current Ontario Section Manager, Allan Boyd 
VE3AJB, will assume the appointment of Section 
Manager Ontario North for the remainder of his 
current term. Subsequent Section Manager 
appointments will follow the established process 
as the new Sections fit into the established election cycle.

During the transition period the new Section 
Managers will be recruiting their Section 
component heads and establishing their Cabinets 
(councils). Collectively they will form the 
transitional provincial council whose initial 
task will be to determine which functions should 
properly remain at the Section level, and which 
would be better accomplished at the provincial 
council level. Undoubtedly the advice of the 
clubs will be sought during this transition 
period, and the support of the Ontario Amateur 
community as a whole will be needed to fill the 
new Section Field Organization and secretariat 
positions if we are to achieve the ultimate goal 
of open and effective communication both up and down the RAC organization.

The current Ontario Section, which will be 
responsible for the provision of RAC services 
during the transition period, will cease 
operation effective 31 August, 2012. The four new 
Sections will become effective on 1 September, 
2012. A further Ontario Bulletin from Section 
Manager Al Boyd VE3AJB will follow shortly with 
additional details on the transition process.

I would like to conclude with two comments. 
First, I would like to acknowledge the 
considerable effort and participation by the many 
Ontario Amateurs and clubs towards achieving this 
innovation. The project has enjoyed the full 
support of the RAC Board of Directors and 
President Bawden VE4BAW from the outset. Second, 
I recommend to the club presidents that you 
engage with your fellow club presidents within 
your new Sections. Don't wait, begin the 
consultation process now, and determine if you 
can collectively nominate candidates for Section 
Manager and Field Organization positions it will 
greatly assist in identifying the best available talent.

73,

Doug Mercer, VO1DTM
hief Field Services Officer - Radio Amateurs of Canada Inc.

**----**

Vernon Ikeda - VE2MBS/VE2QQ
Pointe-Claire, Québec
RAC Blog Editor/RAC E-News/Web News Bulletin Editor


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[karc] Fwd: [RAC-Bulletin] RAC Bulletin 2012-007E - Update on the Ontario Section Restructure

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