*Minutes from online **WG **meeting #16 **held 10^th August 2015*
Moderator: Tijana / convener: Tomek / meeting minutes: Samuel
Attendees: Tijana, Tomek, Graham, Yoshi, Jessica, Anja, and WG meeting
shadow by Answer
The following agenda was discussed:
Agenda it. *nr 1*: Objective 1 Group - weekly progress report and plan Tomek
Agenda it. *nr 2*: Brief on the 3rd Skype consultation - Tomek
Agenda it. *nr 3*: Objective 2 Group - weekly progress report and plan -
Tijana/Jessica/David?
Agenda it. *nr 4*: Objective 3 Group - weekly progress report and plan
- Samuel
Agenda it. *nr 5*: Signing off Office Bearers and Meetings section of
governing document - Samuel
Agenda it. *nr 6*: To agree on the processes and tasks of the decision
about country of legal registration - Samuel/Tomek/Graham
Agenda it. *nr 7*: Other isses
Meeting proceeding:
Agenda it. *nr 1*: Objective 1 Group - weekly progress report and plan –
presented by Tomek
GREEN: Answer attended the last meeting as Shadow member of the WG, that
was great.
GREEN - published info about Skype consultations on FB 2nd August, by Tomek
GREEN - prepared and sent out agenda for Skype Consultation 1st August,
by Tomek
GREEN - replied emails to participants of Skype Consultation, by Anja
GREEN - reached out to participants of Skype Consultation on 4th August
and All WG members
GREEN - organized the Skype Consultation
ORANGE: They did not send Governing document for consultation of
discussion list on 5th August
*Plan for coming week:*
To send out invitation for the 3rd Peer Support Skype 10th August by Tomek
To send out Powers of governing document for consultation of discussion
list 7th August by Tomek
To send out Office Bearers and Meetings of governing document for
consultation of discussion list 11th August by Tomek
*Round of comments:*
Work well-done, the objective 1 members are very committed on their
tasks to make sure members are updated always.
Agenda it. *nr 2*: Brief on the 3rd Skype consultation - was also
presented by Tomek:
4 participants (Answer, South Africa; Sarita, Nepal; Nelson, Nigeria;
DeGold Gomez, Gambia) + 3WG members: Yoshi, Anja, Samuel attended the
Skype meetings.
Working group members were praised for what they are doing.
*Round of feedback*
*Yoshi:*skype consultation was very important because new members turned
up for the first time
*Samuel:*Productive meeting with very few attendance
*Jessica:*She did not attend the Skype consultation meeting hence she
declined to comment
*Answer:*Productive meeting since everyone contributed but affected by
few attendance,
Agenda it. *nr 3*: Objective 2 Group - weekly progress report and plan -
Tijana/Jessica/David?
ORANGE - Peer Support individual report was not send to individual
members by Jessica and the report about the last peer support group
shall be send out within the next day.
ORANGE - finalizing volunteer description for Idealist.org was not done
by David, no update since David is silent.
GREEN 1st August - peer support summary report prepared by Jessica
GREEN - 31st July –Held Skype meeting with Aravind about the wireframe
Tijana, Tomek
*Plan for coming week:*
- finalizing volunteer description for Idealist.org by David? , deadline?
- Peer Support individual report by Jessica by when?
- Meeting on wireframe for 'members only part' of website
*Round of Feedback*
*Jessica:* Proposed peer support invitation on 11^th August 2015 and
Tuesday 24^th August 2015 for peer support meeting.
*Samuel:*We should work toward achiving our goal and possible 19^th or
20^th August is good not 25^th August.
*Yoshi:*is fine with both proposals
*Tomek*: Jessica should chose a day that fit her schedules
*Jessica*: explained that it is not easy with organization because its
need logistic and technically there are a lot of activities going on
including Skype consultation and WG meetings.
All members agreed to have peer support consultation on Monday 24^th
August 2015
*Samuel:*Asked why Jessica is overloaded with arrangement of Skype
consultation yet there are three members in the Objective 2?
*Tijana:*The objective 2 members organized themselves distributed tasks
accordingly, each member are in charge of different activities (Jessica
is in charge of Peer support group meeting, Tijana is in charge of
Website and David is in charge of other things).
Website team members lead by Tijana and Tomek is working very hard on
the content of the website and later they will contact Arivind. More
update shall be after communication with Arivind and UST Global in the
next working group members.
David is silent about idealist, Tijana shall send a follow up
communication to get update from David on 11^th August 2015.
Agenda it. *nr 4*: Objective 3 Group - weekly progress report and plan
was presented by Samuel
GREEN – On the 31^st July 2015 we finalized meetings and Powers -
Signing off Samuel, Tomek, Graham
GREEN - We discussed on office bearers and meetings on 5th August
(Samuel, Anja, Tomek, Jessi were present)
ORANGE - We had plan tomeet on 5th Augustto incorporate the kanthari
participants feedback to aims/objectives part and we have not done it
due to time factor.
*Plan for coming week:*
- propositions of Name for alumni network sent to WG mailing list
9.08.2015 by all WG members, shall be discussed tomorrow in our weekly
meeting.
- Special task group on finalization of legal registration country? who?
by when?
- Meeting on Elections and Finance of governing document
Name of the Network should be discussed and resolve to help members
proceed with documentation.
*Round of comment:*
*Yoshi:* Proposed that name of the network should be something like
Kanthari Alumni Association.
4 members proposed that a letter be written and circulated to the
mailing list so that many alumni who are creative can give their views.
Set date line for the feedback.
*Anija:*Put it on face book
Agenda it. *nr 5*: Signing off Office Bearers and Meetings section of
governing document – presented by Samuel
We discussed and circulated to all WG Members about the office bearers
and Meetings which include the following:
1 Chairperson
2. Vice Chair
3. Secretary
4. Treasurer
MEETINGS
1. Annual General Meetings
2. Management Board and subcommittee Meetings
3. Executive Committee Meetings
4. Council Meetings
*General Comment:*
Jessica was pleased with the work of objective 3 members, Subcommittee
would help in sharing responsibilities, She further added that key
office bearers are as well determine by the country of registration. She
need more time to read the document in order to give further feedback.
*Yoshi:*Appreciated the hard work of the objective 3 group and she like
subcommittee.
*Tijana: *Beside ojective 3 team, it was great to have Graham around in
the team to facilitate the proceeding of the document.
Agenda it. *nr 6*: To agree on the processes and tasks of the decision
about country of legal registration presented by Tomek.
There are no updated information about which country to register this
Association, there will be film launch in Poland in December but we need
to know whether we can use this opportunity to present our venture. He
asked the members “Shall we decide on the country of legal registration
before the end of duration of working group? If so how do we go about it?”
*Round of comments*
*Samuel:*Without the country of registration, it’s not possible to
finalize the document because we need to consult the legality of this
country.
*Graham:*Emphasized and recommended that without the country we cannot
finalize the document. It’s high time to pass decision to bassing on the
legality of such country.
*Ajnia:*presented her concerns: (on the WG email) and working group
members discussed
*Tomek:*Not all kanthari participant are full members of this
association, only registered alumni
*Jessica:*Belgium is not having alumni from Kanthari, chose two or three
countries and do thorough research on the legality.
*Yoshi:*Agreed with Jessica and she further proposed Germany, Poland and
India
*Tijana and Samuel*: proposed Poland to be a country of registration.
*General conclusion on country of Registration:*
Tomek will present more details information concerning Poland during our
working group members on Thursday.
Jessica will present details information about Germany next Thursday
*Others:*
Next Working group meeting 17# shall be on the 13^th August, Same time
as usual.
Meeting moderator: Tijana
Meeting minutes: Samuel
--
Samuel Odwar
Telephone: +256 782321744
Email: samuel2014@xxxxxxxxxxxxxxx <mailto:samuel2014@xxxxxxxxxxxxxxx>
*Founder of THUMBS UP- UGANDA*
/For inclusive communities/
PO BOX 715, Gulu, Uganda
EAST AFRICA.
Reg.No: 6976 -CBO
