Thanks Samuel for sending the FINANCE part of the governing document.
Below my scribbles from the ELECTIONS part which we discussed between
Sam, Anja, myself and Graham today:
ELECTIONS (to the Management Board and Executive Committee)
- on an annual basis (to be checked what are the formalities of terms of
office)
1. Elections of the Management Board
Nominations: 4 weeks before GA full members can nominate themselves to
be part of the management board. Nominations need to be seconded by at
least one full member of the network. Members need to prepare
nominations and send by email to the current alumni network secretary
who then circulates the whole list at the latest 2 weeks before the GA
with a short profile on each nominee.
14 days prior to the General Assembly voting will commence and conclude
7 days before the meeting. Organized by returning officer (independent
person) appointed by the Council who will carry out the process. Full
members will be voting by email to a specially designed email address
allocated for the elections. 50% of full members or the required quota
in the country of registration of all full members needs to take part.
Voting should be repeated until until a required number of 13 candidates
are selected. The results will be published during the General Assembly.
2. Elections of the Executive Committee
Within 7 days after General Assembly, the newly elected Management Board
members will nominate themselves (seconded by at least one Management
Board member) to the posts of the executive committee by sending emails
to the election's email address. In the 2nd week voting will start and
the list of candidates will be circulated by the returning officer.
Voting will finish in the 3rd week. In case of draw the voting may be
extended to the 4th week.
After process, the returning officer shares the results of the newly
elected Executive Committee and the secretary calls for the first
meeting of the Management Board.
*Resignation
- In the case of a resignation of a Management Board member another full
member will be chosen for the Management Board. Should more than one
member be proposed within the Management Board, a voting process will
take place organized by the secretary and supported by the Council.
- In the case of a resignation of an Executive Committee member, then
the Management Board at the next meeting, will elect its replacement
from within its ranks
*Vote of no confidence
needs to to be agreed
