[jaws-uk] Re: MS Office 2007
- From: "Barbara Wilson" <barkingbabs@xxxxxxxxxxxxxxx>
- To: <jaws-uk@xxxxxxxxxxxxx>
- Date: Fri, 29 Feb 2008 19:16:36 -0800
Oh Steve
I have a sore head now!
Mo, it's all a lot clearer now I understand the Tab and group structure,
just a matter of experimenting. I am using JAWS downloaded from FS and
expecting my CD any day now, so I'm assuming the DAISY files will be
contained on that?
Thank you for your comprehensive reply and like I said, it's all a lot
clearer.
Barbara (who now needs a lie down in a darkened room!)
----- Original Message -----
From: "Griffiths, Steve" <Steve.Griffiths@xxxxxxxxxxx>
To: <jaws-uk@xxxxxxxxxxxxx>
Sent: Friday, February 29, 2008 9:57 AM
Subject: [jaws-uk] Re: MS Office 2007
Barbara,
Here are a few notes on the new Microsoft Office interface. There is a lot
of helpful material regarding Office 2007 contained in the Help files on a
JAWS CD which can be loaded when JAWS is installed. These take the form of
DAISY files that can be read with the FS reader and a standard help
application; they both live on the Help menu. If you've installed JAWS via
a download from the Freedom Scientific website, you can get the DAISY
files from
http://www.freedomscientific.com/training/JAWS_training_hq.asp
Office 2007 mainly uses the Office Fluent user interface. This appears in
Word, Excel, PowerPoint, Access and parts of Outlook (items, but not
folders). The Ribbon replaces menus and toolbars. The Microsoft
terminology for the ribbon elements is that it contains "tabs", "groups"
and "commands". Tabs are the equivalent of menu headings. Choosing a tab
changes the groups and commands that are visible and available. A group is
a set of commands. Commands are the equivalent of individual menu items.
The Office button and the quick access toolbar (QAT) offer fast ways to
get to other features. Items can be added to and removed from the QAT.
Keytips are similar to access keys; one or two letter accelerators to a
tab, group or command.
JAWS refers to the row of tabs as the ribbon toolbar, and the groups and
commands that appear below this row as the lower ribbon. It also refers to
groups as toolbars.
Other important changes from Office 2003 are:
* the grouping of commands, for instance there are no Format or Edit tabs,
and
* new command types such as split buttons, which can be actioned in two
ways - Enter or RightArrow/SpaceBar. The Save As command on the Office
Button menu is an example of a split button.
To navigate the ribbon with the keyboard, press Alt to move to the ribbon,
LeftArrow and RightArrow between the tabs and the office button, then Tab
through the controls on a tab or through the office button and QAT. It is
also possible to use Shift + LeftArrow/RightArrow to move from one group
to another, but you don't have to go far to find limitations with this
keystroke; it's the same as selecting by letter. For instance, if focus
lands on a combo box such as the Font edit combo which is the first
command in the second group on the Home tab, the Shift + RightArrow
command fails to work in moving to the following group; it is necessary to
Tab twice to get to the next command which is not a combo before Shift +
RightArrow can be used.
Another part of the Office Fluent user interface that differs from earlier
versions of Office is the status bar. You can still read the status line
with Insert + PageDown, but you can now also use F6 to move focus to the
status bar and then RightArrow and LeftArrow through the items that appear
on it. While on the status bar, it is possible to choose what information
appears on it by pressing the Applications key to get a list of options
and moving down it, toggling the setting for each options with SpaceBar.
There is no option in Office 2007 to turn off the ribbon. It is possible
to purchase a utility which says it installs what it calls "classic 2003
menus". A 3.2MB 15-day free trial is available from
http://www.addintools.com/english/menuword/. This puts a tab onto the
ribbon which holds a set of menus that look like those from Office 2003
but work differently with the keyboard. For instance you have to press
Enter on a menu heading to open it, RightArrow doesn't move to next menu,
and no shortcuts are given.
I'd agree with what George says in his reply to you; if you're going to
use Office 2007 it's better to learn the new interface. There are benefits
as well as drawbacks to it; as well as being able to structure the status
bar to your preferences, the ability to put commonly used commands on the
QAT is brilliant. To do this, when you have focus on a command press the
Applications key and choose the first item. The shortcut associated with
it is determined by the order in which commands are added, and to remove
an command from the QAT, get focus onto it and use the Applications key
again.
One other comment to make is that although most of the Office 2003
keyboard shortcuts are valid, you get no feedback on them until you have
pressed all of them. For example, to convert a table to text in Word 2003,
with your focus in the table you can press Alt + A to open the table menu,
V to open the Convert submenu and then B to choose "table to text". I
never bothered to learn the last keystroke, rather I used Alt + A, V to
get to the submenu and then arrowed to the item I wanted and pressed
Enter. In Word 2007 you have to use the letter B to choose the correct
item.
Hope this helps,
Steve
-----Original Message-----
From: jaws-uk-bounce@xxxxxxxxxxxxx
[mailto:jaws-uk-bounce@xxxxxxxxxxxxx]On Behalf Of Barbara Wilson
Sent: 01 March 2008 00:35
To: jaws-uk
Subject: [jaws-uk] MS Office 2007
Hi All
I've just installed MS Office 2007. I believe someone a while back
commented on the rather complicated ribbon structure of the menu.
Complicated is putting it mildly!
Firstly, is there some way of changing it to the classic structure as with
older versions of MS Word? And if not, is there somewhere I can get simple
instructions on how to navigate through the ribbon layout?
Many thanks for advice received.
Barbara
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