RE: Fax numbers in address book

  • From: "Mark Fugatt" <mark@xxxxxxxxx>
  • To: "'[ExchangeList]'" <exchangelist@xxxxxxxxxxxxx>
  • Date: Fri, 26 Apr 2002 11:59:42 -0400

This is a major problem for a lot of companies and unfortunate the
official Microsoft answer is to put the fax number in an alternative
field, or do not use the fax field, there is a Q article in the
knowledgebase about this.
Sorry I could not give you a more positive solution.
Mark L Fugatt
Pentech Office Solutions Inc
Rochester, NY <> 
Tel:  716 586 3890
Fax: 716 249 0316
Cell: 585 576 4750
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-----Original Message-----
From: Ohl, Julie [mailto:J.OHL@xxxxxxxxxxx] 
Sent: Friday, April 26, 2002 11:20 AM
To: [ExchangeList]
Subject: [exchangelist] Fax numbers in address book

We have some large (500+) public contact lists set up in Outlook 2000,
when those lists are viewed through the address book, it shows both SMTP
and FAX entries 
for each person.  Often, when someone wants to send a message to
everyone in the address book, 
they simply highlight the top entry, shift, and highlight the last entry
and insert into the To field.
Now, with the FAX entries in there, if they select everyone, they will
get an NDR back for every one of 
those FAX entires, because we are not using that service.  
I'm wondering if there is a way to 
1) remove those FAX entries so they do not appear in the address book,
but I would still like the fax number
to be visible in the contact information
2) send to the entire contact list without selecting every entry.
The other thing that has been asked is when a message is sent out to the
entire list, and someone
does a reply, then in the body of the email, it shows all 500+ email
addresses in the header.  
Is it possible to not show that information?  
Thanks for any help!
Julie Ohl
Technical Support Specialist
Central Data Services

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