[durhamyp] Re: DYP Complete Positions List
- From: Tatiana Gaalova Preston <tatigaal@xxxxxxxxx>
- To: "durhamyp@xxxxxxxxxxxxx" <durhamyp@xxxxxxxxxxxxx>
- Date: Wed, 30 Apr 2014 07:36:03 -0400
Hi Tim,
Could you please remove me from the email list? Unfortunately, 8:00 is just too
late for me to get to a meeting, so I'm back at my old 7:00 homegroup. Thanks!
- Tatiana
Brevity and typos courtesy of iPhone.
On Apr 29, 2014, at 4:11 PM, Timothy Shea <timothydshea@xxxxxxxxx> wrote:
> Hey DYPers,
>
> So I realized the list of positions was neither complete nor properly edited
> to account for changes that we voted on in meetings, so I am now sending
> around a better, more complete draft.
>
> I encourage all to look it over and think about which positions you'd like to
> run for. I will attach the text of the positions below just in case someone
> doesn't have word.
>
> Also, some things we overlooked. We had already voted on a description for
> Secretary and did so again the week of March 10, 2014 and gave it a term
> requirement that was different from that originally voted on: 1 year instead
> of 6 months. Also the description was vastly different, so I combined the
> two descriptions. This should be discussed at the next meeting.
> Additionally, we had on our list a position of Clean-up that we never voted
> on in a meeting.
>
> REMINDER: Elections are next week at the business meeting.
>
> Happy elections,
> Tim Shea
> GSR and Outgoing Secretary
>
> General Service Representative
> · 1 year term
> · 1 year sobriety requirement
> · Represent the group at district meetings and area assemblies
> · Keep group members informed about general service activities in their
> local areas.
> · Receive and share with their groups all mail from the General Service
> Office, including the newsletter Box 4-5-9, which is G.S.O.’s primary tool
> for communicating with the Fellowship.
>
> Alternate General Service Representative
> · Term and Sobriety Requirement: Same as GSR
> · An alternate G.S.R. is elected at the same time in the event that the
> G.S.R. may be unable to attend all district and area meetings. Alternate
> G.S.R.s should be encouraged to share the responsibilities of the G.S.R. at
> the group, district and area levels.
> · Alt-GSR does NOT automatically become GSR after term.
>
> Treatment Facilities/Corrections Representative
> · 1 year term
> · 6 month sobriety requirement
> · Take part in local intergroup (central office), district or area
> corrections committee meetings
> · Keep home group informed about local Twelfth-Step activities in
> nearby institutions and encourage group members to participate
> · Take A.A. meetings into prisons and jails, where allowed by the
> correctional facility, to help alcoholic inmates recover and prepare for
> sober, fulfilling lives after release
> · As part of the temporary contact program known in some areas as
> Bridging the Gap, they may also serve as correspondents and as A.A. contacts
> when the inmates are released.
> · Work to help hospital and treatment center staffs better understand
> A.A., and to take the A.A. tools of recovery to alcoholics in treatment.
>
> Grapevine/La Vina Representative
> · 1 year term
> · 6 month sobriety requirement
> · The job of the GvR and RLV is to familiarize members with the
> Fellowship’s international journal
> · GvRs and RLVs participate in the activities of their area’s
> Grapevine committee, announce the arrival of new magazines at the group each
> month, encourage members to submit articles and illustrations, and explain
> how members can order their own subscriptions.
> · A new GvR or RLV should send his/her name, address, group name and
> group service number to appropriate location and will then receive quarterly
> mailings containing order forms for the magazine and for books, audio and
> other Grapevine items. GVRs and RLVs can also register online at the
> Grapevine website.
>
> Literature Representative
> · 6 month term
> · 6 month sobriety requirement
> · Makes certain that A.A. Conference approved books and pamphlets,
> ordered from the General Service Office, or purchased from the local
> intergroup (central office), are on hand for meetings and properly displayed.
> · Responsible for ensuring group chips to note milestones in sobriety
> are properly stocked
>
> Chairperson
> · 6 month term
> · 1 year sobriety requirement
> · Make sure group meetings maintain order and cover the items on the
> agenda during business meetings
> · The chairperson coordinates activities with other group officers and
> with those members who assume responsibility for literature, hospitality,
> coffee-making, programming individual meetings within the group, and other
> vital functions.
>
> Secretary and Archives Rep
> · 6 month term
> · 6 month sobriety requirement (ORIGINALLY VOTED ON ONE YEAR)
> · Announce and/or mail information about important AA activities and
> events.
> · Maintain minutes of business meetings.
> · Maintain and update a strictly confidential file of names, addresses,
> and telephone numbers of group members (subject to each member’s approval);
> and know which members are available to visit still-suffering alcoholics
> (Twelfth Step calls)
> · Keep a record of members’ sobriety dates, if the group so wishes
> · Maintain a bulletin board for posting AA announcements, bulletins and
> newsletters.
> · Make certain that the General Service Office and other service
> entities are informed, in writing, of any changes of address, meeting place
> or group officers.
> · Accept and assign calls for Twelfth Step help (unless there is a
> Twelfth Step chairperson for this task)
> · Share with group members the mail from other groups and the
> intergroup (central office), unless there is an intergroup representative.
> · Make certain that AA Conference approved books and pamphlets are
> ordered from the GSO or purchased form the local intergroup (central office),
> are on hand for meetings and are properly displayed
> · Responsible for ensuring group chips to note milestones in sobriety
> are properly stocked
> · Completes a group history form and submits to GSO. Maintains all
> records of group including business meeting minutes, group announcements, etc.
>
>
> Treasurer
>
> · 1 year term
> · Sobriety Requirement: 18 months
> · Collects the money collected during the meeting and divides it: 75 %
> goes to Alano Club, 25 % goes to the meeting’s funds.
> · Treasurer safeguards money currently in meeting’s funds.
> · Gives Treasurer’s report: Income (last meeting and by month),
> Disbursement report, how much in the account, whether or not we have the
> prudent reserve, upcoming expenses.
> · Is in charge of disbursement
>
>
> Alternate-Treasurer
>
> · Term: 1 year
> · Sobriety Requirement: 18 months
> · Performs all duties of the Treasurer when he or she is unable.
>
>
> Public Information/Cooperation with Professional Community Representative
> · 6 month term
> · 6 month sobriety requirement
> · Work with the local intergroup (central office), district or area
> P.I/C.P.C. committee to carry the A.A. message locally
> · Periodically inform their home groups of local activity and may
> arrange for group volunteers to participate in P.I. programs requested by
> schools, businesses, law-enforcement agencies and other organizations
> interested in the A.A. approach to recovery from alcoholism.
> · Focus on cooperation but not affiliation with professionals in the
> community—educators, physicians, the clergy, court officials and others who
> often are in contact with active alcoholics. They keep their home groups
> informed of area C.P.C. activities and, when appropriate, arrange for group
> volunteers to join together in carrying the A.A. message at professional
> meetings, seminars, and more.
>
> Event Chair
> · 1 year term
> · 6 month sobriety requirement
> · Organize fellowship events to be voted on by group
> · All funds associated with hosting an event must be approved by group
> (even if funds are donated)
>
> Monthly Meeting Chair
> · 1 month term
> · 3 month sobriety requirement
> · Arrive to meeting at least 20 minutes early to open group
> · Find a speaker to bring topic/tell story and informs the speaker of
> the group conscience’s decision of the meeting format.
> · Chair meeting
> · Close meeting and lock club
>
> Chip Person
> · 1 month term
> · 1 day sobriety requirement
> · Appointed by the Monthly Meeting Chair
>
> Openers
> · 1 month term
> · 1 day sobriety requirement
> · Arrive to meeting at least 30 minutes early to make coffee and greet
> early arrivers
>
> Clean-Up (NOT VOTED ON)
> · 1 month term
> · 1 day sobriety requirement
> · Wash coffee mugs and coffee pots/ take out trash, sweep floors if
> needed, ensure facility is taken care of
>
>
> <Positions_Final (4.29).docx>
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