[cst_2015_board] Re: [cst_2014_board] Happy New Year!!
- From: John Hutton <john.f.hutton@xxxxxxxxx>
- To: cst_2015_board@xxxxxxxxxxxxx
- Date: Tue, 03 Feb 2015 11:36:09 -0700
Hi Heidi -
Doing another once over on the Bylaws. Running notes as I go through.
I'll try to be clear when I think we should make a change.
Article 3, Setion 1 - Do we have a Board of Directors, or shold the CAPS
determine max membership.
Change - I recommend we replace Board with CAPS throughout the doc.
Art 3 Sec 2 - Another "Board" reference.
Art 3 Sec 3 - Should we call out the code of conduct specifically? It is
a rule or regulation, but...
Art 4 Sec 1 - "Board". We should have something concerning "as much
notice as reasonable", but I don't want to lock us into weeks as we
should be able to have impropmtu meetings (after a meet, for example).
Art 4 Sec 2/3
Change - I would switch Sect 2 and 3 as section 2 and 4 are about
CAPS meetings.
Art 4 Sec 4 -
Change - Remove "Board"
Art 4 Sec 4 second (a).
Change to "Requested in writing or email..."
Art 5 - Remove "Board". Although I think "CAPS Board" actually works in
this section. Better than "Board of directors".
Art 5 Sec 4 - One of the years needs to have (3) people in it to equal
7. I would also suggest that maximum of three terms be allowed. I
don't suspect that many people will not look forward to a year off, but
if someone wanted to serve... :-)
Art 5 Sec 7 -
Change to "CAPS Board" instead of Board of directors.
ADD to powers "manage membership maximums and all issues pertaining
to membership"
Art 6 Sec I -
Change "The elected officers shall hold office until *all* the
successive officers have been selected." I believe the passing of the
batton should be after all elections are done.
Art 6 Sec V - I believe we need to clarify the banking checks and
balances. The Treasurer should never be able to sign AND keep the
books. I would suggest the VP or the Secretary would be a better 2nd
signer. It as also worked well this year that Treasurer fills out the
request for rembursement, President approved, and "online banking
manager" (me this year) does the bill pay.
Art 10 sec 1 - Does the voting have to be at a meeting? Or could this
be by email vote? I would also like to consider all ammendments need to
be approved by a majority of the CAPS before going to a vote of the
membership. This should still be something primairly worked through the
CAPS.
So I think we are good to go.
Let me know if any of my comments don't make sense (or if there are good
reasons to keep things they way they are that I might not see.
Thanks, John
On 1/13/2015 10:27 AM, Andy and Heidi Mechtenberg wrote:
Happy New Year to you all! I hope that the Christmas break was
restorative and good for you and yours!!
Now, unfortunately we need to get back to business. February is just
around the corner and before you know it, our season will be upon us!!
That being said:
1.I’ve attached another revision of the By-Laws. I feel like my fresh
eyes to the document this morning puts it pretty close to a workable
document. (That or the cold medicine I’m on as I stay home from work
today has me delirious!) Please take a look at it and let me know if
you agree it covers all we need.
2.At our last meeting – there were some additional action items that
needed attention over the “break” and I wanted to see where those stood.
a.Collindale Team Management Handbook
b.City Meet Handbook
Now we also need to schedule a February meeting where we cover things
like updating coach and water contracts, update our membership
documents and insure that all our positions are filled.
I would recommend Monday February 2^nd (Groundhog Day – let’s hope for
no Bill Murray episodes and for *Punxsutawney *Phil to NOT see his
shadow) or Monday February 9^th . I am happy to host – though I did
host the November meeting)
I am looking forward to working with each of you again and hoping for
a great season.
-Heidi
Cold
And
Pretty
Stuffy
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