[bksvol-discuss] Re: Hard page breaks and other formatting queries...
- From: Gmail For Deb <djoutland@xxxxxxxxx>
- To: "bksvol-discuss@xxxxxxxxxxxxx" <bksvol-discuss@xxxxxxxxxxxxx>
- Date: Fri, 8 Aug 2014 21:42:13 -0400
Ah, Judy! That is such a good solution for the font and size change! Thank
you!
Also, luckily I think that the headers aren't set up as word headers at all.
If I change the line to normal, it simply flows into the text body. If I add a
line after, it's just a line, nor an addition to the header anything. I may
even be able to use a method similar to what you suggest for the subheadings,
etc for the page numbers. At least that seems possible to me here not sitting
in front of my computer! Smile
Deb Outland
Lexington, Kentucky
> On Aug 8, 2014, at 8:25 PM, "Judy s." <cherryjam@xxxxxxxxxxxxxxxx> wrote:
>
> Hi Deb,
>
> In Word, if the document you are working with has headers that were created
> by Word and are stored and recognized by Word as headers, they're actually
> treated as separate data from the main document. The same is true for
> footers. If that's the case, the style of them ends up being unimportant,
> because they're going to get stripped out of the rtf document when the
> Bookshare conversion tool translates the rtf file.
>
> Because of that, it's critical to make sure that nothing in your rtf file is
> inside of a Word header or Word footer. OCRing programs are often smart
> enough nowadays to recognize page numbers and running headers and footnotes
> as what they are, and translate them into Word's special headers and footers
> when they create the rtf. That's a good thing for normal documents, but a
> bad thing if you're working on a rtf that's a scan of a book for Bookshare.
> smile. It's sometimes a pain in the rump for us volunteers because sometimes
> you'll have to type all of the page numbers that are in the book into the
> text of the document by hand even though they're there in the header or the
> footer because anything within Word's special headers and footers data gets
> wiped out. I've occasionally scanned books, and when I do I use ABBYY's
> FineReader. My version of FineReader has put the page numbers into headers
> or footers on every single book that I've scanned, so I know what a pain it
> can be.
>
> When I have a ton of subheaders and am afraid of losing the formatting of
> them by converting the entire file to 12 point when I start cleaning up the
> book, here's what I do first. Usually my subheaders are in 14 point bold,
> but they may be in some other size, so adjust to that accordingly. In my
> case, I do a search for any line in the book that has a 14 point and bold
> font. then, as I find them, I add in a symbol at the very beginning of the
> line of the subheader that usually doesn't appear in the book, like a percent
> sign (%). Then I do my select all and convert the book to 12 point, not
> bold. Then I search again for all the lines that start with a % sign and
> make those lines bold and 14 point, and remove the percent sign.
>
> Be careful when you do this to not eliminate italicized text, by the way. The
> only thing to change is font size and whether or not something is bold.
>
> I hope that helps and makes sense! smile
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