[BBC-MEMBERS] Re: Planning a fun and productive meeting for you in Johnson City (respond now)
- From: "Jennifer B. Connors" <jenbconnors@xxxxxxxxx>
- To: bbc-members@xxxxxxxxxxxxx
- Date: Mon, 14 May 2012 11:34:20 -0700 (PDT)
Wallace - I will help hand out door prizes. Just let me know where & what time
at the event.
Jen
--- On Sat, 5/12/12, Wallace Coffey <jwcoffey@xxxxxxxxxx> wrote:
From: Wallace Coffey <jwcoffey@xxxxxxxxxx>
Subject: [BBC-MEMBERS] Planning a fun and productive meeting for you in
Johnson City (respond now)
To: bbc-members@xxxxxxxxxxxxx
Date: Saturday, May 12, 2012, 6:18 PM
If you are among those who are volunteering to help with the BBC's effort
to setup, manage and tear down the TOS/VSO meeting next week, I need your
response to this memo. Your response needs to be made whether you have
already volunteered or have already promised someone else to help them and/or
want to pick and choose what you do.
Roy Knispel, Dave Worley, Janice Martin, Rick Knight and Wallace Coffey
need not respond since their responsibilities and such are understood and
well defined.
FIRST: Be sure to indicate the actual times
(start and end) that you expect to actually be involved with or at the meeting
starting with Thursday at 7 a.m. until midnight each day. This includes
field trips. Do not estimate social time to sit and talk with
participants, go out for a meal with old or new friends or taking
break. All of that can be decide by you as we progress. That is a
critical part of the meeting and we want you to not only help us
but fully enjoy the meeting. Just let others know what you are
doing. If you plan to leave the meeting completely to go home for a few
hours, dress for dinner, etc. or home to eat and take care of other important
matters, please write that in a expected time out and time back. You are
not being held to this fist tight. We simply need to see what
everyone plans to do and where they are and how they can help with the
meeting. We need this information for Friday, Saturday, Sunday,
SECONDLY: You are encouraged in every way to mix and chat, meet and
greet participants, even if you are working on whatever we are doing to
manage the meeting as a club. This should be a very fun event for
you.
THIRDLY: Let us know any particular commitments you have made to
assisting anyone else with their part of preparing or managing the
meeting. Provide times starting and stopping as best you can guess.
FINALLY: Suggest any area you would like to help
with.
We will work out some type of plan of action and service for you and see if
it works for you and BBC.
Email me individually about your schedule at
wallace@xxxxxxxxxxxxxxxxxxx
I need to hear from you by Sunday afternoon so we can start to make
quick plans.
Wallace
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