[BBC-MEMBERS] Planning a fun and productive meeting for you in Johnson City (respond now)
- From: "Wallace Coffey" <jwcoffey@xxxxxxxxxx>
- To: <bbc-members@xxxxxxxxxxxxx>
- Date: Sat, 12 May 2012 18:18:03 -0400
If you are among those who are volunteering to help with the BBC's effort to
setup, manage and tear down the TOS/VSO meeting next week, I need your response
to this memo. Your response needs to be made whether you have already
volunteered or have already promised someone else to help them and/or want to
pick and choose what you do.
Roy Knispel, Dave Worley, Janice Martin, Rick Knight and Wallace Coffey need
not respond since their responsibilities and such are understood and well
defined.
FIRST: Be sure to indicate the actual times (start and end) that you expect to
actually be involved with or at the meeting starting with Thursday at 7 a.m.
until midnight each day. This includes field trips. Do not estimate social
time to sit and talk with participants, go out for a meal with old or new
friends or taking break. All of that can be decide by you as we progress. That
is a critical part of the meeting and we want you to not only help us but fully
enjoy the meeting. Just let others know what you are doing. If you plan to
leave the meeting completely to go home for a few hours, dress for dinner, etc.
or home to eat and take care of other important matters, please write that in a
expected time out and time back. You are not being held to this fist tight.
We simply need to see what everyone plans to do and where they are and how they
can help with the meeting. We need this information for Friday, Saturday,
Sunday,
SECONDLY: You are encouraged in every way to mix and chat, meet and greet
participants, even if you are working on whatever we are doing to manage the
meeting as a club. This should be a very fun event for you.
THIRDLY: Let us know any particular commitments you have made to assisting
anyone else with their part of preparing or managing the meeting. Provide
times starting and stopping as best you can guess.
FINALLY: Suggest any area you would like to help with.
We will work out some type of plan of action and service for you and see if it
works for you and BBC.
Email me individually about your schedule at
wallace@xxxxxxxxxxxxxxxxxxx
I need to hear from you by Sunday afternoon so we can start to make quick plans.
Wallace
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