atw: Re: Numbering in embedded material
- From: Neil Maloney <maloneyn@xxxxxxxxxxx>
- To: austechwriter@xxxxxxxxxxxxx
- Date: Fri, 03 Sep 2010 08:31:58 +1000
Hello Daryl,
Yes, IncludeText is a bit limited, you may want to use Insert -- File
together with a Bookmark range, but doing that won't let you update the
contents in the master document after they have changed in the
subordinate documents, and that may not be what you want. If not, read
on ...
I typically (when I have a client with a special need and so use
IncludeText in a document) have the subordinate documents in the same
directory (folder) as the master document. That way no directory (path)
details are required, just the filename. If, however, you want to put
the subordinate documents in a sub-directory, called for example "Source
Documents", then the format to use, without having to put in the full
directory details is:
INCLUDETEXT "./Source Documents/MyDocument.doc" \* MERGEFORMAT
Note especially the dot at the beginning, this is DOS talk for "current
directory", and that the directory paths are forward slashes instead of
back slashes.
If the source documents are in a higher level directory, use two dots
(not two dogs, although you're probably going barking mad with this
problem) for each higher level directory, e.g. for one level higher up,
the full field would be:
INCLUDETEXT "../Source Documents/MyDocument.doc" \* MERGEFORMAT
And if they are in a directory that is two directory levels higher, it
would be:
INCLUDETEXT "../../Source Documents/MyDocument.doc" \* MERGEFORMAT
Having said all of that, the directory paths are indeed "absolute", in
that if you change the location of the source document, then Microsoft
Word will no longer know where it is and an error! message will display
when the field is updated. That is why I have a preference for lumping
them all in the same directory.
If the source documents are on a different drive, the full directory
path should be used.
Finally, with the formatting ... the source documents need to be
properly formatted. The Heading 1 styles (for example) do not need to be
the same font size or type, and do not need to have the same margin
indent spacing and tabs, as the Heading 1 style in the master document,
but they do need to be in a "Heading 1" style and that should then
transfer across automatically. I have spent a few minutes trying to
replicate the situation you've described, where the headings do not
import / number correctly, and have failed gloriously in getting them to
break in the way you describe, or in any other way. The only thing I can
think of is that the Headings are manually numbered in the
sub-documents, is that the case? If so, the heading style needs to be
changed in the source documents to automatic heading numbering. If you
want to send the documents to me (or parts thereof) I'll happily have a
look from here at what is going on.
Cheers,
Neil.
On 3/09/2010 6:38 AM, Daryl Colquhoun wrote:
Hi all -- here's a problem I'm having in Word 2003. I want to embed
documents, so I have a document called M.doc and inside it, I want to
pull in the documents a.rtf and b.rtf. So I've tried using includetext
fields. There are two problems.
Problem 1. I have to use a full absolute path, not a relative one.
Problem 2. The numbering inside the subdocument doesn't fit into the
overall numbering scheme. For example, say M.doc goes like this
1. Introduction [Heading 1]
2. Monkeys [Heading 1]
{Now embed a.rtf}
1. Crocodiles [Heading 1] ,
1.1 Alligators [Heading 2]
{end of a.rtf}{Now embed b.rtf}
1. Frogs [Heading 1]
{end of b.rtf}
I want the Crocodiles and Frogs paras to be numbered as 3 and 4 and
the Alligators para to be 3.1.
Who can suggest the magic options that will fix these? Ideally, I
change M.doc only and not the subdocuments.
I've even tried Master and sub-document feature, with no luck.
Thanks, everyone ... Daryl.
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