atw: Re: Macro for sending meeting reminders based on response tracking in Outlook
- From: "Elizabeth Fullerton" <Elizabeth_Fullerton@xxxxxxxxxxx>
- To: <austechwriter@xxxxxxxxxxxxx>
- Date: Thu, 22 Feb 2007 12:59:08 +1100
woohoo! thank you for that, that helps a lot.
the non-attendance issue is indeed a broader issue. one of my slightly
nastier solutions was to say that i would be happy to re-cover the
meeting for those who missed it, but that given how busy people are
during the day, it would have to be at 8am, as there would be less
chance of having to reschedule.
Regards
Elizabeth Fullerton
Business Solutions Architect
Infosys Australia
Ph: +61 3 9911 3431
Fax: +61 3 9911 3398
www.infosys.com <http://www.infosys.com/>
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From: austechwriter-bounce@xxxxxxxxxxxxx
[mailto:austechwriter-bounce@xxxxxxxxxxxxx] On Behalf Of Deborah Cross
Sent: Thursday, 22 February 2007 11:26 AM
To: austechwriter@xxxxxxxxxxxxx
Subject: atw: Re: Macro for sending meeting reminders based on
response tracking in Outlook
On the invite the Tracking tab first column has a little email
icon (assuming you are Outlook 2003)
You can set it to "don't send to attendee" for all the people
who have already responded.
Then you can use "Send Update" to email everyone again - except
those you have specially marked.
Not sure if you can develop a macro that would automatically set
all people who have responded to "don't send"
I haven't used it much, but I think it works. Doesn't address
the broader issue of non-attendance though.
________________________________
From: austechwriter-bounce@xxxxxxxxxxxxx
[mailto:austechwriter-bounce@xxxxxxxxxxxxx] On Behalf Of Elizabeth
Fullerton
Sent: Wednesday, 21 February 2007 4:57 PM
To: austechwriter@xxxxxxxxxxxxx
Subject: atw: Macro for sending meeting reminders based on
response tracking in Outlook
Hi all
I'm wondering if, amongst all the big brains out there, there is
an answer to a little question I have.
I've been setting up a number of meetings within the (extremely
busy) group I work with - information sessions, mainly, so naturally
people always bump them if something more "important" comes up (because,
hey, they can always just come and ask me stuff if they miss the
session, it's not like I do anything else with my time...) (bitter? me?)
Anyway, one of the problems I'm having is that people don't
actually respond to the meeting invite, so I don't know how many people
actually intend to turn up. If I knew that only one person could
actually make it, then I would reschedule, but it's a bit difficult when
people don't even bother to decline the meeting.
I have a number of fairly creative ideas with how to deal with
this, but... well... they kinda range from the anti-social to the
downright illegal, so for the time being I'm settling for sending out a
reminder email to the people who haven't responded saying "if you have
received this email then you haven't responded to the meeting invite,
please respond".
So what I've been doing is a reply-all to the recipients of the
original invite, then going through the tracking tab on the invite, and
deleting the people who have responded. I've only done it a couple of
times, but it's rapidly losing it's charm, so what I'm after is a macro
that will send an email to meeting invitees with a specific response
status.
Anybody else already been down this path? Any suggestions?
Regards
Elizabeth Fullerton
Business Solutions Architect
Infosys Australia
Ph: +61 3 9911 3431
Fax: +61 3 9911 3398
www.infosys.com <http://www.infosys.com>
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