ABC ~ All 'Bout Computers Volume 10; March, 2002 - mailed to 1815 subscribers PLEASE TAKE A MOMENT TO CLICK THIS LINK AND RATE THIS EZINE: http://www.cumuli.com/ezines/rate/default.ldml?rate=3Dra21981 If you would prefer to read the online Web-azine, which includes pictures and screenshots and is, basically, more user-friendly, follow either of these links: http://personal-computer-tutor.com/ABC.htm (frames) http://personal-computer-tutor.com/vol10.htm (no frames) or, scroll down to the Contents where you can click on over to any individual article For definitions of any terms you do not understand, visit the GeekSpeak Translator: http://personal-computer-tutor.com/capn3.htm ************************************************** This is not spam. You are receiving this newsletter because you (or someone using your email address) subscribed to it voluntarily. If you would like to remove yourself from ABC, please see SUBSCRIPTION MANAGEMENT at the bottom of this newsletter. Using the "Reply" function will not unsubscribe you! My subscriber list is NOT made available to other companies or individuals. I value every subscriber and respect your privacy. *********************************************************** xxxxxxxxxxxxxxxxxxxIMPORTANTxxxxxxxxxxxxxxxxxxx *********************************************************** WATCH FOR ANY LINKS THAT WRAP TO MORE THAN ONE LINE! These will have to be copied and pasted into your web browser's Address Bar as one line in order for you to access them. *********************************************************** To view this text newsletter best, maximize your email window to FULL screen. *********************************************************** *********************************************************** CONTENTS (all links below these items take you to the non-frames Online versions) (items with *** behind them include pictures and are viewed better online) 1. Important How-To Message From Linda http://personal-computer-tutor.com/vol10.htm#HowTo 2. Linda's Thought of the Month (and animated GIF) *** http://personal-computer-tutor.com/vol10.htm#thought 3. Linda's Soapbox ~ HOW TO BACKUP AND RESTORE http://personal-computer-tutor.com/linda10.htm 4. What's New at Linda's Computer Stop ~ What ISN'T New? http://personal-computer-tutor.com/newabc10.htm 5. Subscribers' Exclusive Tip ~ Links for Fdisk, Format, & Partitions http://personal-computer-tutor.com/newabc10.htm#tip 6. GeekSpeak Translation from the Cap'n http://personal-computer-tutor.com/capn3.htm PLUS -- SPECIAL DEFINITIONS OF BACKUP TERMS http://personal-computer-tutor.com/capn10.htm *********************************************************** *********************************************************** THIS MONTH'S FEATURE ~ ALL ARTICLES IN THIS ISSUE ARE FEATURED BACKUP TIPS FROM THE FLEET ~ Start with Linda's Article on the basics. http://personal-computer-tutor.com/linda10.htm *********************************************************** *********************************************************** 7. Vic's Registry RoundUp & DOS Den ~=A0 ~ HOW VIC BACKS UP WINDOWS http://personal-computer-tutor.com/vic10.htm (also see Vic's article on backing up the registry in Vol. 5) http://personal-computer-tutor.com/vic5.htm 8. Parker's Mailbox ~=A0HOW PARKER BACKS UP OUTLOOK http://personal-computer-tutor.com/parker10.htm 9. James's Database=A0~ HOW JAMES MAKES ACCESS BACKUP FRIENDLY=A0 http://personal-computer-tutor.com/james10.htm 10. Chas' Word World ~ HOW CHAS BACKS UP WORD*** http://personal-computer-tutor.com/chas10.htm 11. Tina's FrontPage News ~=A0 HOW TINA BACKS UP FRONTPAGE http://personal-computer-tutor.com/tina10.htm 12. The Internet Connection ~ by Jack Teems ~ INTERNET BACKUP STORAGE SPACE =A0(reprinted from ABC, Volume 3) http://personal-computer-tutor.com/jack3.htm 13. Fred's Safety Belt ~ FIRST THING TO RESTORE FROM YOUR BACKUP http://personal-computer-tutor.com/fred10.htm 14. Steve's Ravin' Reviews ~ DIRECTORY COMPARE*** POLDER BACKUP*** http://personal-computer-tutor.com/steve10.htm 15. Hal's Hardware Haven ~ BACKING UP DRIVERS*** http://personal-computer-tutor.com/hal10.htm 16. Chad's Macro Mania ~=A0BACKING UP MACROS http://personal-computer-tutor.com/chad10.htm 17. GuitarMan's Outlook Express Tips ~ BACKING UP OE http://personal-computer-tutor.com/gman10.htm 18. Kathleen's Spider Web ~ KEEPING YOUR SITE ACCESSIBLE http://personal-computer-tutor.com/kath10.htm 19. NightSneak's Snoop Scoop ~=A0 LINKS FOR BACKING UP OTHER STUFF http://personal-computer-tutor.com/ns10.htm 20. Subscription Management 21. Contact Information *** includes pictures in the online version ********************************************************** ******************STATION BREAK*********************** ********************************************************** If you find this newsletter and/or my website at all helpful and would like to give me a hand here, I am now accepting donations through PayPal. To make a donation, go to the online version of this web-azine and click on the PayPal button. http://personal-computer-tutor.com/vol10.htm Thanks in advance to any who do this!! (NOTE: no one receiving this should feel obligated in any way to do this.....this is a FREE newsletter!) Linda, editor ********************************************************** ********************************************************** (1.) IMPORTANT HOW-TO MESSAGE If you decide to go to the Online "Web-azine" version, go here first for navigation instructions: http://personal-computer-tutor.com/vol10.htm#HowTo If you are reading this plain text issue, maximize your email window for best viewing and WATCH FOR ANY LINKS THAT WRAP TO MORE THAN ONE LINE! These will have to be copied and pasted into your web browser's Address Bar as one line in order for you to access them. *********************************************************** *********************************************************** (2.) LINDA'S THOUGHT OF THE MONTH Ahhhh, who needs to backup, anyway? Duhhhhh. *Anyone who cares about the data on their machine *Anyone with a website that they want accessible all the time *Anyone who wants peace of mind *AND any geek who likes to tweak! CLICK HERE FOR THIS MONTH'S ANIMATED GIF, >From my buddy, Frank G.: http://www.personal-computer-tutor.com/vol10.htm#thought (just rightclick on the gif and choose "Save Picture As...") *********************************************************** *********************************************************** (3.) LINDA'S SOAPBOX ~~Linda F. Johnson, Editor HOW, WHAT, & WHERE TO BACKUP AND RESTORE Well, this is indeed a controversial and diversified subject. But, a couple months ago when I requested ideas for future articles, this one won, hands down. Many people sent questions like "How do I know what I need to backup?" and "Where do I back it up to?" I decided it was way too broad a subject to handle in one article, so I lassoed the Fleet into taking it on as a joint venture. And, boy oh boy, did they come up with some good stuff. First of all, let's address the basic questions of what to backup. Well, if all of your software is legal and you have the original CDs, it isn't necessary to backup your software because you can simply reinstall it from the disks (just make sure you don't lose those registration numbers that are required when you install!). However, what is not included there are any updates you've made to the software, any special configurations you've made to the settings, and, most importantly, all the files you've created while using the software. THIS is what you need to back up. Updates to the software: Let's take Internet Explorer as a great example. Sure, you can always download it again for free from Microsoft's website, but if you have a slow connection, you might remember the last time you did this and it took about two hours and you were booted by your ISP three times and had to start again. So, wouldn't it make sense to put those setup/install files in a safe place so next time you do it, you can do it from your own computer instead of having to deal with the slow connection? And, some of the other updates you downloaded may not be so easy to find now because that version of the software is no longer supported by the manufacture or maybe the company that made the software is no longer even in business. If so, unless you saved those updates somewhere safe, you may NEVER be able to get them again. Special configurations to the software: A good example of this is Microsoft Office. How many toolbars and macros have you added or modified in these programs? Do you really want to do all this work all over again? Well, Microsoft has a handy little wizard for Office 2000 that you can download for free that lets you save all your settings to a location on the Internet and then retrieve them again from any computer with Internet access. It's called the Save My Settings Wizard and you can download it here. (Office XP users don't need to bother, as it is included in the software.) Many programs have a file on your computer that stores settings. I would advise you go to the website for that software and see if you can find out what its called and add that file to your backup folder. Files you've created with the software: One of the most disturbing things I hear from newbies when I ask them where that Excel file is located is "It's in Excel, of course." No. No. No. No files you create are stored WITHIN the software. Once you save them, they are located somewhere in your computer, but NOT within the software. And this is a GOOD thing, because, if the software crashes on you and you need to uninstall it, you DON'T need to uninstall the files you created with it. But, from now on, when you hit that Save button, look where the file is being saved and don't just save your files any old place. Save them all in one location, then you can simply make a copy of that one folder to include in your backups. (This is the exact reason Windows includes a folder called My Documents. It's the place to store YOUR documents.) So, what do you need to backup? Well, just think about it. What is located on your computer that would cause you major work, heartache, and/or anxiety if you lost it? THAT'S what you need to backup. Things like your email addresses, your browser bookmarks/Favorite Places, your financial records, all those great freeware/ shareware programs you downloaded (and yes, you need to look at that download box when you download something to see where you are putting it), etc., etc., etc. Also, if you want to save things like your Dial Up Networking settings or software registration numbers, just type all this stuff in a text file and save that with everything else. And where do you need to put all this stuff? There are lots of alternatives. If you are fortunate enough to own a CD burner, zip drive, or tape drive, make copies of all this stuff and put it on a removable medium. And, don't take chances. Make more than one copy. If you don't have any of these devices but you do have multiple partitions or hard drives, store this stuff on a drive or partition that does NOT include your operating system, since this is the drive that is most likely going to need to be formatted and emptied some day. Or, another alternative for those who don't have multiple drives or partitions is to use free storage space on the internet. I can't guarantee how secure this is, so I wouldn't put your really private stuff there, but it's certainly ok to put favorite places there and maybe some old photos of your cat. The bottom line is you can't keep telling yourself that data loss is not something you will ever experience, because I promise you, you will. So, take the time NOW to prevent heartbreak in the future. Here's how I do it. I have my operating system on my C partition, so I have a folder called "Backup" on my D partition. In here are copies of all my important stuff. Every time I make a change to anything that is important, I take a minute to make a second copy of it and put it in there. Then, once a week, I burn a copy of this onto a CD. Sometimes it's a pain in the butt, because I'm busy and don't want to take the time, but I DO. Because this stuff is important to me. How do you restore it when you need to? Just reverse the process you used to put it there. So, it's important to remember where it all goes. Add this information to that text file you have there with your ISP settings and registration numbers. If you moved a copy of one of your settings files from C:\Application Data\Local Settings\Blah Blah Software to this folder, then when you restore it, you simply need to copy it back to its original location. One more thing. You may hear people talking about imaging or ghosting their drives and wonder what this is all about. This is not necessary if you just want to backup the stuff mentioned above. This is only needed when you want to create an exact duplicate of a drive or partition. This requires third party software like Norton's Ghost or PowerQuest's Drive Image. I hope you will take the time to read all the articles in this newsletter, since many of the Fleet members add their own two cents about how THEY choose to backup. This is a newsletter that indeed can save you HOURS of aggravation in the future if you read it NOW. I hope you enjoy it and take some time to drop us a line letting us know if it was helpful to you. Happy Computing! Linda *********************************************************** Linda Johnson is a college instructor of all of the Microsoft Office=A0Programs, as well as Adobe PhotoShop and Windows. She also teaches online distance learning classes in Excel, Outlook, PowerPoint, Publisher, and Word at Eclectic Academy. http://www.eclecticacademy.com/index.htm She has=A0worked helpdesk and teaches and lectures at many local businesses and tech schools in her area. Support this newsletter by checking out Linda's website http://www.personal-computer-tutor.com/ and her ebook series, MS Word MAGIC! Part I: Fonts, Fun & Formats http://newbieclub.com/wordmagic/?buntah Part II: Table Wizardry http://newbieclub.com/wordmagic2/?buntah AND, HER NEWEST EBOOK: How To Get Started As a Software Trainer http://dreamjobstogo.com/titles/djtg0036.html?10456 ********************************************************** ******************STATION BREAK*********************** ********************************************************** LINDA JOHNSON has published another eBook and this one is called HOW TO GET STARTED AS A SOFTWARE TRAINER http://dreamjobstogo.com/titles/djtg0036.html?10456 DO YOU LOVE PLAYING WITH SOFTWARE AND WANT TO TRY MAKING A CAREER OF IT? That's just how Linda started out and this book she tells you exactly how she did it and how YOU CAN DO IT TOO. No need for a college education! No need for professional certifications! No need for expensive classes! READ THIS BOOK TO LEARN HOW TO TRAIN AND PROMOTE YOURSELF. http://dreamjobstogo.com/titles/djtg0036.html?10456 Or, MAYBE HARDWARE IS MORE YOUR BAG? Check out HOW TO BREAK INTO COMPUTER REPAIR By Richard S. Harris http://dreamjobstogo.com/titles/djtg0019.html?10456 Or if you have ANY DREAM JOB in mind, check out DREAMS JOB TO GO http://dreamjobstogo.com?10456 All eBooks are written by been-there/done-that authors and sell for only $12.95, with a full money back guarantee. ********************************************************** ******************STATION BREAK*********************** ********************************************************** Free Tutorials, Free eBooks, Free Courses, Free Guestbooks, Free Autoresponders, Free Newsletter, Free Affiliate program and FREE MEMBERSHIP. Wow! Did I mention it was Free? Newbies and Oldbies alike are buzzing about the NEW Newbie Club. It's the most exciting Newbie Site ever to hit the Web. Join now - it's FREE! http://newbieclub.com/?buntah editor's recommendation: They also have an online PC Clinic now where you can receive Computer and Internet Technical problem solving advice 24/7 for only $29.80 a year! I tested the service for them with some pretty tough questions and they found the answers every time.....some took 3 or 4 emails back and forth, but they DID solve it and they DID respond to each of my mails within 6 hours. I recommend this one! http://newbieclub.com/clinic/?buntah *********************************************************** *********************************************************** (4.) WHAT'S NEW at Linda's Computer Stop http://www.personal-computer-tutor.com Well, the question this month is what ISN'T new at Linda's Computer Stop? If you haven't been there recently, I guarantee you won't even recognize the joint. I completely tore it down and rebuilt it. So, those of you who were used to my garish colors and fonts might think you landed at the wrong place. LOL I also had to replace all those big buttons on the left since they made the pages unprintable and more and more people were complaining that they couldn't print my tutorials without half the information running off the right side of the page. So, without all the buttons, I had to rebuild the navigation, so it's in sections now. Let me try to explain how its laid out for those who might be confused. (Though most people tell me, when they get used to it, that it's actually EASIER to navigate.) Though it seems to work fine in most versions of IE, Netscape and Opera, it's still pretty slow in Netscape 4X because I use nested tables and that version doesn't like them. But, I'm working on it and it's getting better. But, for now, I would recommend using a different browser. First of all I added a splash page where you can click on the word Enter to get to my home page, or click on one of the links that will take you directly to one of the sections. The splash page is here: http://www.personal-computer-tutor.com/main.htm But for those who don't like splash pages, don't worry. I only did it for a hoot. The actual link to personal-computer-tutor takes you right to my home page, so if that's the one you already use, you will just bypass the splash page altogether. The home page is still here: http://www.personal-computer-tutor.com Once inside, you will see three buttons at the top and they take you to the three main sections: TIPS/TUTORIALS is where all my pages on Windows and the Office programs are located, as well as the hardware and printing troubleshooters: http://www.personal-computer-tutor.com/tutorials.htm SERVICES takes you to the pages about my online classes, my downloads page, my favorite links page, and this ABC ezine: http://www.personal-computer-tutor.com/services.htm SUPPORT takes you to the pages where you can learn ways to find answers through tech groups, contact me, learn more about me, and sign up to write for this ezine or my website: http://www.personal-computer-tutor.com/support.htm I've also compiled a page of articles I've written that you can access through My R=E9sum=E9 page or go there right from here: http://www.personal-computer-tutor.com/articles.htm And, I've added a few new tips and links to the actual Windows and Office pages, so you should check them out too: Windows: http://www.personal-computer-tutor.com/windows.htm Office: http://www.personal-computer-tutor.com/office.htm Lastly, on the home page there's a dropdown menu which leads you to some of the pages that are more difficult to find, like my What's New page: http://www.personal-computer-tutor.com/new.htm Hope you like it, find it loads faster, and is better organized. And don't forget to sign my guestbook at my homepage. I'd love to hear from you! Linda ********************************************************** ******************STATION BREAK*********************** ********************************************************** DO YOU WANT TO GO TO SCHOOL WITHOUT LEAVING THE HOUSE? It's the latest rage and it's called Distance Learning. Most colleges now offer Distance Learning classes because they know some people work hard and just can't fit a classroom into their busy lives. But, sometimes you don't want to enroll in a full program; you just want to take one class. ECLECTIC ACADEMY IS YOUR ANSWER! http://www.eclecticacademy.com/index.htm Eclectic Academy offers a large range of classes to suit many needs. Go there now and check out their curriculum and roster. Classes are only $20 for 6 weeks. HOW CAN YOU BEAT THAT? Here's a sampling of what they offer: *Art Courses, both digital and traditional *Business Courses, including all of the MS Office Programs (many taught by none other than Linda Johnson herself) *Graphics Courses - Flash, PhotoShop, Paint Shop Pro & more *Website Development Courses - FrontPage, Dreamweaver, ASP, DHTML, Website Promotion, and on and on and on *Eclectic Classes - Computer Maintenance, Writing Workshops, Feng Shui, Eating Safely - just about anything you can think of Go to Eclectic Academy now and sign up to be notified when classes are added or ENROLL NOW in the class of your choice. January Enrollment is closed, but go there now to enroll in the next set of classes beginning in May. ONLY $20 FOR A SIX-WEEK CLASS! http://www.eclecticacademy.com/index.htm ********************************************************** ********************************************************** (5.) Subscribers' Exclusive Tip of the Month: Since this issue is all about backups, instead of a tip I'm going to give you a list of links that teach more about formatting and partitioning your hard drive, since that is mentioned in here quite a bit and is usually the thing you need to do before you restore all these backups: Hal's article on partitioning and installing multiple operating systems http://www.personal-computer-tutor.com/hal4.htm Radified FDISK Guide to Partitioning a Hard Drive http://fdisk.radified.com/ FDisk Tutorial http://www.pcabusers.com/fdisk.html BootDisk http://www.bootdisk.com/ PCGuide for Creating Boot Disks http://www.pcguide.com/care/bu/boot.htm Hope this additional info is useful! ********************************************************** ********************************************************** (6.) THE GEEKSPEAK TRANSLATOR ~~Cap'n Patt Meara BACKUP THERE - - - - And then the boss lady stuck her head through the E-Mail door and said, "Hey gang, we're going to do a special issue on backing up your computers. Anybody have a problem with that?" Heck no, I thought, couldn't be any worse than trying to get peanut butter off the roof of your mouth with your thumb. So what's the big deal? To back up a computer all you have to do is pry it up around the edges to break the surface tension caused by having it sitting in one place stuck to the top of your desk by all that spilled soda and stuff, then place a hand firmly on each side and push away from you. Simple. Nothing to it. It's a snap. Anyone can do it =85=85=85=85=85 Say What Linda? Yes = Ma'am, right away. Truth be known, for some people backing up the contents of their hard drive, or just the accumulation of the day's important data, is like falling off a log. No Problem. 'Cept for me the logs I fall off of always tend to be just a little taller than average. Nice guy that I am, I will now attempt to assist you in avoiding some of the standard Log-falling-off pitfalls. Here are a few definitions of terms normally associated with the @#%"=A7*&ing process. BACKUP - Just that, you find all that precious stuff you've been working on all day, plus a couple of those naughty JPGs you received, and transfer a copy of them to a different partition, or a different medium like a floppy disk (do they still use those things?) or a CD-ROM while being very careful to remember where you put them. All you doubting Thomases keep this in your dubious little minds, if you don't make a practice of backing up your important data on a regular basis, the time will come when you will wish to heck you had. COPY - Straight definition? It's a duplicate of the original. How do you make a copy? When I was a kid we used tracing paper but those days are down the tubes. Now you have to find all that important info, highlight it (you know how to do that don't you) then you can hit "Ctrl C" to copy it to the clipboard while you look for a place to put it, and when you find that place click on "Ctrl V" to paste it in your new location and "Voila!" you have made a copy. Or, if it's in a folder or highlighted, right click on it, and when the dropdown menu appears, click on "Copy." Then open the new location, right click in it and on the drop-down menu, click "Paste." However, if you are fortunate enough to have a secretary or an assistant let them do it. What the heck, you're too darned important to have to fool with such trivial stuff anyway. FDISK - I have known people who, lacking a formal definition of "Fdisk" have displayed a propensity for providing the term with a somewhat obscene connotation. Having been forced to use it on numerous occasions, I find that perfectly acceptable. Fdisk is the name given to a utility integral to both DOS and Windows which may be used to create one primary partition on a hard drive in order to prepare the drive for formatting. Once the disk is formatted, all of its available space may be used for backing up all that data. FORMAT - Most of us, when first getting involved with these machines learn how to "format" a floppy, and with natural progression of time, once we have managed to really foul up a hard disk, The intrepid newbie in us all says, "What the hey?" It's just a big sealed-up floppy, so we format the darned thing. In so doing we truly believe that we have erased all the previous information and now have a blank disk to play with. NOT! All you have erased is the FAT (File Allocation Table). It tells the computer where to look for a given file. That is the result of the physical act of re-formatting a hard disk and I only mention it because, if you ever mess up, as I once did, you can get hold of a really good tech and he'll be able to reclaim most if not all of your lost data for you. Contrary to many popular opinions, techs really are good for some things. (Ouch) GHOST=AE - BOOOO! Nope, nothing to do with Halloween, Ghost=AE is the name of a Symantec software utility with the capability of converting all of the infoon a hard drive into an image and saving it to a different partition, a different drive, or even burn it to a CD. I'm not touting Ghost=AE, there are others out there just as good, but it doesn't take a "geek" to see the advantages in using a ghosting utility for backing up a file, a folder, a partition, or your whole darned drive. PARTITION - A segment of hard drive designated as a virtual drive and bearing it's own little drive letter. Like if your primary active partition is named "C" then the first partition in your extended partition is going to be called "D" and the next one will be "E", unless you are one of those people who have two or more hard rives in their computer and ain't no way I'm going to mess with that one right now. RESTORE - There's a brain-buster for ya. It means to put back what you took out of where-ever you took it out of. The trick is to get it back in there in working condition. No big deal if you put that ghost image on a floppy, a partition, another hard drive, or a CD. Copy it back where it came from or to wherever you want it to go and --------------------- Son of a gun, you've just done a backup and restore. ********************************************************** Visit the Cap'n's Official GeekSpeak Database at http://www.personal-computer-tutor.com/capn3.htm If the word you need defined is not there, just write to me at ABComputers-owner@xxxxxxxxxxxxxxx and I will pass it on to the Cap'n. ********************************************************** ******************STATION BREAK*********************** ********************************************************** ARE YOU LOOKING FOR A RELIABLE DOMAIN HOST FOR YOUR WEBSITE? Hands down, I think the one I use is the very best (Hal Cardona's been using them for over 3 years and he turned me onto them over a year ago). *My site has NEVER been down for more than 3 minutes! (except once late on a Saturday nite when it was being worked on and they warned we well in advance). *Their tech support are the greatest and I have never had to wait more than an hour for a good answer to any question or problem I had! *If you use FrontPage for your webcrafting, they are excellent with those pesky FP extensions! *And, the email server is non-failing! Obviously, I am a big fan of theirs. Their name is HOSTWAY and I believe if you try them, you will never regret it. http://hostway.onweb.cx/ And, if you sign up, tell them you were referred by linda@xxxxxxxxxxxxxxxxxxxxxxxxxxx That will help fund this newsletter because they give me a free month of service for everyone I send to them :-) ********************************************************** ********************************************************** (7.) VIC'S REGISTRY ROUNDUP & DOS DEN ~~ Vic Ferri, Windows Tips & Tricks HOW VIC BACKS UP WINDOWS Personally, I don't use any programs to do my backups. Window's own copy and paste is good enough for me. I used to be selective in what I backed up but I always found later, that there would be one thing or another that I forgot to backup. So now, what I do is back up my entire C: drive to a folder on my secondary D: drive. First I back up my Windows folder - to do so, I open the Windows folder, click Ctrl-A to select all and then hold down the Ctrl key and click on WIN386.SWP (your swap file) to de-select it. This is important to do with copying in Windows. If you don't de-select it, Windows will abort copying when it reaches it. Then I right click on the selected area and choose Send To >D:\Windoze (you need the SendTo power toy for this convenience) or just Copy and then go to your backup drive, create a new folder, open it and right click and choose Paste. Once the Windows folder is backed up, I select my entire C: drive and deselect the Windows folder, and copy it all into a subfolder I name Cback in the same backup folder used for Windows. And that's it. This way when I do a format, reinstall, I can go into my backup folder and find whatever I need from the previous install. I should add that I already have all my updated drivers backed up in their own folders, i.e.: Stealth Video, 3comNic, SoundBlaster, etc. (for more on the drivers see Hal's article) Of course, this is not the type of backup that Ghost or Drive Image does and is not intended to be. This is only a backup to ensure you can recover needed or personal files. It doesn't reinstall your programs or your updated IE, etc. Specifically, the main items I recover from the backup are: EMAIL (entire Outlook Express folder). Restoring your old email is a snap - there is no easier way. Just select all the dbx files and copy (or cut) and paste them into your new Outlook Express folder. This can be done right in Windows. Choose yes when asked if you want to overwrite the existing files. DRIVERS: I have all my updated drivers backed up into their own folders, as I already stated. IE FAVORITES (again, just copy and paste the entire contents into the new Favorites folder and choose Yes when asked if you want to overwrite) PERSONAL FOLDERS & FILES (images, sounds, project folders, etc.) Once I'm sure I have everything I wanted restored, I delete most of what I backed up but I keep the Windows\System folder backed up. This comes in handy if you ever need to replace certain corrupt or missing updated dll's that you won't find in your Windows cab files. Many dlls are updated and added when you install a later version of Internet Explorer. Of course, this assumes you installed the same IE after your format and reinstall. Anyway, that's what I do, maybe not the best or most efficient way, but it works for me. ********************************************************** ********************************************************** Vic Ferri owns the very popular WinTips and Tricks email group http://groups.yahoo.com/group/WinTips-Tricks and his website which accompanies it. http://www.angelfire.com/on3/vxdoin2/windows.html He is also in charge of the Printing Tips page at Linda's Computer Stop. http://www.personal-computer-tutor.com/printing.htm ans also the Registry Tips page. http://www.personal-computer-tutor.com/vic4.htm ********************************************************** ******************STATION BREAK******************** ********************************************************** Are you into Video Computing? VIDEOMAKER is the world's most popular monthly consumer video production publication and covers the use of digital video editing, camcorders, cameras, and desktop video and audio production for novice and expert enthusiasts alike. Its articles teach production techniques, survey and review the latest equipment, and explain the newest technological advances. Published monthly, and is available on select newsstands and to subscribers. In addition, you receive a password giving you full access to Club VId, Videomaker's vast online resource of information about making video. And the best part is, it's CHEAP! Only $14.97 for 13 issues! http://www.angelfire.com/rnb/vxdoin/VideoMaker.html ********************************************************** ********************************************************** (8.)PARKER'S MAILBOX ~~Parker Renaud, IT Manager, Colliers Keenan, Inc. BACKING UP AND RESTORING OUTLOOK One of the most disheartening things that can happen to any computer user is the loss of data, either through a computer crash, a corrupt hard drive, a fire, or any other cause. It's said that there are three kinds of people who use computers: 1. Those that have lost data. 2. Those who will lose data. 3. Those who have lost data and will lose data again, and again, and again ... I hope none of you are in the third category. Usually once is enough. As the IT Manager (and the entire IT department) of a company, I am especially concerned about this, since I am responsible for the safety of the data created by over 90 people. My specialty for this newsletter is using Outlook on a network. In a network, generally the IT department has responsibility for backup. But do you really want to trust someone else, who you may not even know, to backup your Outlook data? I am the IT department at my company but I still backup my Outlook information independently! Where is your Outlook data stored if you are on a network? It is stored in the Exchange Store on the network server, not on your PC, unless you are using "personal folders" instead of the Outlook mailbox. The network backup is probably NOT backing up your "personal folders" since they are stored on your PC. You must back them up yourself. What do you need to backup in Outlook? At the very least, you need to back up your Contacts, Calendar, Inbox, Sent Items, and any sub-folders of these folders you may have created. What is the best way to back up these folders? Read my previous article: Keeping Your Outlook Data Safe http://www.personal-computer-tutor.com/parker6.htm Another issue for network users is having the network down temporarily for: *Routine maintenance *Installation of new equipment *Server lock-ups *Server crash What do you do then? Your server is unavailable, but the data is still there, so the IT department is not particularly concerned. Just be patient, they say. But you have an appointment and need to check your calendar because you can't remember where and with whom! That's when you better be prepared to work off-line. If you have set this up ahead of time, and configured Outlook to synchronize whenever it shuts down, you still have access to everything in Outlook, even though your co-workers are in a panic! How do you configure Outlook to work off-line? Read my previous article: Working Offline in Outlook http://www.personal-computer-tutor.com/parker8.htm To paraphrase the great Rudyard Kipling (with apologies): If you can keep your head when all about you, Are losing theirs and blaming it on you, You have restored your data from your backup, or are working well off-line again, my friend! ********************************************************** ********************************************************** Parker Renaud is the one-man IT department at Colliers Keenan where he manages 90 PCs on 5 servers. ********************************************************** ********************************************************** (9.) JAMES' DATABASE ~~James La Borde MAKING ACCESS BACKUP FRIENDLY This month's theme is Backups, but Access does not have its own true back up functionality so I will focus on making your Access database backup friendly. This article will probably be somewhat shorter than you may be used to here, but I hope you will get something out of it. The nicest thing about Access is that everything is stored in one file for one database. As far as making your database backup friendly this is a huge time saving feature. Most older database programs stored every object as its own file. Since Access does half the work for you in keeping all the files together, you can make it even easier for the Backup operator. Divide and Conquer! One of the best changes you can make in your database is to split the database into front- and back-end databases. You will have two databases to deal with but this has several advantages. First, the front end will remain static, unless you make changes to the structure itself that is. This means that backups of this portion of the database need to take place much less frequently. All you really need to back up the front end is a simple copy after each update to the structure of the database. The back end is where all of your data is stored and this will obviously change much more frequently but since it does not have all of the front-end material it is much smaller and faster to back up. There are additional perks to dividing your database. You decrease network traffic if the database is on the network. Only the raw data must go across the network rather than all of the support files. You can place a copy on the front end on the users computer and link them to the network-stored back end. In addition to the reduced network traffic, you also gain the ability to have multiple users access the database at the same time. Still another advantage gained by using this method is that you can allow users with varying levels of file permissions to access the database at the same time. Basically, you can set the file permissions on the back end through NTFS security to bolster any security you set up within Access. Compact? What the heck do I need to powder my Nose for? If your data changes frequently in the back-end database, it is an excellent idea to compact and repair your database on a regular basis. Clicking on Tools, Database Utilities, Compact and Repair Database does this. A little lesson in the way Access handles changes in the database is probably helpful here to show you why this is important. When you make a change in anything in your Access database, Access keeps track of it. You may not have access to that information but it is there. Therefore, even when you delete data or make minute changes to a form, these add up fairly quickly. When you compact and repair and database, it cleans out this cache of changes. Be careful with this though, it also resets Auto number fields. It does not reset it to zero unless you have no records. What it does is reset it so that the last number actually used is the last number it recognizes. Therefore if you added fifty records, deleted them, then ran compact and repair, it would reset the auto number field to where it was before you added the records. If you have been working on your database making frequent changes. Note the file size of your database and then run compact and repair and check it again. You should see a fairly drastic reduction. A New Database? What is Wrong with the Old One? This may sound like strange advice, but it does work. When you have completed work on your database and you are about to deploy it, create a new blank database and import all the objects from your newly finished database. As mentioned above Access tends to hang on to information even if it is no longer needed. While compact and repair do a lot to alleviate this, there is still some information it doesn't get rid of. A Bonus Tip - This also tends to work when a database stops functioning as expected. Sometimes it just starts to get a little corruption and this process eliminates that! Start Smart Of all the tricks and tips to improve your database to make it more backup friendly, this one will prove most valuable. Plan your database before you even touch the keyboard. By creating relationships to move redundant data out of your tables and creating lookup tables so that smaller units of data are stored to provide you with full data, you will keep the size of the database down. This will thrill the person backing up your data. When data does change it will require that much fewer changes be required to bring your data current. As has been stated in this column on several occasions, the key to a good database is proper planning. This is another case where this advice comes into play. Final Thoughts While directly backing up your database from within Access is a bit overkill, making it backup friendly is not a difficult task. All the advice here also makes your database much faster and easier for the end user as well as making it easier on the backup person. I hope you have enjoyed this brief trek into making your database backup friendly. As always, I am open to ideas for future articles. I am still planning on an article on Union Queries in the near future and I would love to do an article on something suggested by one of the readers. Thanks for reading and enjoy the rest of the issue! ********************************************************** ********************************************************** James La Borde works in the computer department at a Credit Union, where he uses Access, SQL Server, VBA, and ODBC daily. ********************************************************** ********************************************************** EDITOR'S NOTE: It is recommended that you read the online version of the following article which includes pictures which might make this clearer for you. http://www.personal-computer-tutor.com/chas10.htm ********************************************************* ********************************************************** (10.) Chas' Word World ~~Charles Kyle Kenyon, J.D. BACKING UP MICROSOFT WORD Overview Each version of Word has its own peculiarities / quirks. This article will ignore those differences and discuss common features of Word for versions Word 97 and later. Much of it will apply to earlier versions as well. We=92ll first take a look at the backup features built into Word = and then at backing up to another disk, etc. Built-In Backup Features =96 the good, the bad and the ugly Bad and Ugly ALLOW FAST SAVES =96 Turn this feature OFF =96 now! It is a holdover = from earlier versions of Word where it actually sometimes made things better. In versions Word 97 and beyond it will always make things worse, sometimes much worse! Merely Ugly VERSIONS =96 Treat this with care. It is set under the File menu and generally should be OFF. It will bloat files beyond recognition. A better practice is to actually save separate versions as separate documents. TRACK CHANGES =96 much the same advice as Versions. Use with care. I = would recommend every once in a while making a copy and in that copy accepting all changes. Save that copy as one of your versions. ALWAYS CREATE BACKUP COPY =96 we=92re back to the save options dialog. = Every time you open a Word document when you have this option set, it will make a backup of that document, in the same directory. Next time you open the document, it will overwrite the backup with a new backup. If you have utterly demolished your document and you realize that fact before you have overwritten the backup, the backup will help. In six years of using Word, I can=92t think of a time it would have helped me. However, if I am working on a major document I make my own backup first. Generally, the undo feature will fix most goofs that I make. Good =96 on the Save Options dialog box ALLOW BACKGROUND SAVES =96 This lets you press Ctrl-S to save your document and continue working while Word is saving the document. Uncheck this if your system is low on memory. SAVE AUTORECOVER INFO EVERY XX MINUTES. Pick your amount of time. This does not overwrite your document (save the document) but does save, in a separate file, changes you have made since the last save. This is what gives you your work back if your computer crashes or freezes while you are working on your document. The amount of time involved is up to you and involves a minor trade-off, depending on your system speed. The keyboard will slow down while Word is performing one of these saves. How much it slows down will depend on your system speed and resources. You can set where these backup files will be saved using Tools =3D> Options =3D> File Locations. PROMPT TO SAVE NORMAL TEMPLATE. This should always be checked. Yes, it is annoying. Smoke alarms are also annoying, especially if you are a smoker or have a fireplace. If nothing else, it is good in that it helps you know when you have made a change that would be saved in the normal.dot template. It can warn you of a virus attack and can let you know when a poorly-written Add-In is messing about. The reason that this template is singled out for such a warning is that it will hold many of your Word customizations. Backing Up outside of Word =96 Which files to grab in case of fire: (Seriously, if there=92s a fire and you haven=92t already backed these = up, don=92t sit at your computer trying to do so, it=92s too late! Go and = worry about it later.) You=92ll want off-site backups of your normal.dot file, your other = custom templates, your dictionaries, your AutoCorrect files as well as your documents. I also keep backups of key files on my hard drive. Normal.dot =96 Unless you have multiple versions of Word on your = computer or have multiple users with different user profiles, there should be only one file named =93normal.dot=94 on your computer. It will be stored = in your User Templates Folder. Unless you have stored them elsewhere, normal.dot will contain your macros, your AutoText entries, your formatted AutoCorrect entries, your keyboard customizations, your custom styles, any custom toolbars or menu customizations, and your standard page setup. I make a backup of normal.dot at least once a month in a folder outside my Templates folder. I try to keep most of my customizations in other global templates and in document templates. See Template Basics for more information on what these are and where they are stored. http://www.addbalance.com/usersguide/templates.htm Other Templates =96 Your document templates =96 the ones that you built yourself =96 are a key resource and can represent thousands of hours of work. They should be stored in your User Templates folder and in your Workgroup Templates folder. With Word 97/98 they will be mixed with the templates supplied with Word. In later versions they are separate. AutoCorrect Entries =96 Unformatted AutoCorrect entries (most AC entries) are stored in files that have an .acl extension. Backing up AC entries is best done with a macro that you can download from the MVP website. http://www.mvps.org/word/FAQs/Customization/ExportAutocorrect.htm There can be multiple .acl files if multiple language settings have been used and may be separate files for different users. Spelling Customizations =96 If you have stored words in one or more = custom dictionaries, you=92ll want to back those up. You can find out their location by looking in Tools =3D> Options =3D> Spelling & Grammar =3D> Dictionaries (button) =3D> New (button). The default name for your = custom dictionary is Custom.dic. You can also have an Exclude list that tells Word to display a word it has in its main dictionary as being misspelled. This is a special text file that you would have to set up and it will be located in the same directory as your main dictionary file. You can find directions for setting up such a file on the MVP website. http://www.mvps.org/word/FAQs/General/ExcludeWordFromDic.htm Your documents =96 Where these are stored is up to you. Word will store them in =93My Documents=94 by default unless you have set a different location. You will want to use subfolders to keep these organized, possibly in a way that parallels a paper file, possibly in a very different logical arrangement. How to Implement The simplest way is to have a thorough overall backup system for your computer system. Assuming for the moment that you don=92t have such a system or want to supplement it, you can do what I do which is to set up a copying file. This can be a DOS batch file that uses the Xcopy command to copy given files and/or folders to one or more floppy drives or to a network drive. In my case, it is a file for my Nero CD writing software that specifies which files get copied to a CD-ROM. These include not only my Word files, but Excel and accounting files. Whenever I=92m = feeling a bit vulnerable, I burn a new backup of my crucial files to a CD-ROM. Client and confidential data files are encrypted before or during this backup. Conclusion This article has given you an overview of what is involved in backing up Word. For more details and settings that haven=92t been covered here, = you should look at the MVP website. http://www.mvps.org/word/FAQs/General/FilesToBackup.htm There are competing interests in backing up files. If it takes too much time or is too difficult to do, it won=92t be done. If you don=92t do = it, you will be sorry. Back when hard drives were first coming on the consumer market (as in a 5 Mb drive for only $2000) the saying was: It isn=92t a matter of whether your drive will fail, it is only a question = of when. Although drives have improved, the saying is still valid. If you haven=92t experienced a catastrophic disk failure yet, you have been lucky. As disks hold more and more information timely and automatic backup becomes more and more important. ********************************************************** ********************************************************** Chas Kenyon is a trial lawyer concentrating in criminal defense with a long interest (obsession?) with making word processing work well in the law office. His websites are: http://www.addbalance.com/index.htm http://members.aol.com/~marspd/index.html ********************************************************** ******************STATION BREAK*********************** ********************************************************** Discover How To Create Stunning Letters, Presentations, Greetings Cards, Promotional Materials, Memos, Reports And More - Just Like The Professionals! Imagine using the Famous Newbie Club Easy Learning System to create Newbie-Speak Tutorials of the World's No. 1 Favorite Word Processing Program. What do you get? MS Word MAGIC! eBooklet Series by Linda F. Johnson Book I teaches all about the formatting of text, words, and paragraphs. Book II is all about Tables and how to use them to get the most out of your Word documents. And both ebooklets come with the famous Newbie Club unconditional guarantee: "If, within 12 months of purchase and for any reason whatsoever, you decide that MS Word MAGIC! is not for you, simply let us know and we'll refund your purchase price immediately. No Questions Asked! No ifs, buts or maybes. No hidden clauses and no small print. With us, unconditional means unconditional!" So...what have you got to lose? Check out this series: Book 1: Fonts, Formats and Fun http://newbieclub.com/wordmagic/?buntah Book 2: Table Wizardry http://newbieclub.com/wordmagic2/?buntah ********************************************************** ********************************************************** (11.) TINA'S FRONTPAGE NEWS ~~Tina Clarke, AccessFP Resource Centre FRONTPAGE BACKUPS There is no Recycle Bin in FrontPage so if you delete a file or even completely lose a web through dire circumstances you're going to be in a Restore situation. Backing up your web should be part of your maintenance schedule, especially if you tend to work only on the server. TO BACK UP YOUR WEB FROM YOUR HOST=92S WEB SERVER Make sure you have FrontPage extensions enabled on your host. *File | Open | on the pop up box. Click 'Web Folders' on the left hand menu. *Insert the URL of the site you wish to open: e.g.: http://www.accessfp.net/. *Click ok. *A box will appear asking for your username and password. Insert this and press ok. *In FrontPage, click on the navigation view so you know when the site will come in. *The site will show once it is fully loaded. You may publish to your hard drive. *File | Publish | insert the location on your hard drive you wish to publish to or make an empty web beforehand in preparation. *When the site has finished publishing close the live site. TO BACK UP YOUR WEB ON YOUR HARD DRIVE Open up the site on your hard drive that you wish to back up. Recalculate Hyperlinks under the Tools menu. *File | Publish | insert the location on your hard drive you wish to publish to or make an empty web beforehand in preparation. It=92s that simple, and once you have done this you only need to tick Changed Pages Only in the Publishing Dialog Box to update your web. BACKING UP YOUR NAVIGATION DATA This situation is for dire emergencies and to be used as a last resort. *To see these files you may need to show hidden documents. Tools | Web settings | Advanced Tab | Make sure the 'Show documents in hidden directories' box is ticked. Press ok. You will be asked to refresh the web. So, if you need to restore your navigation data you can copy your back up structure.cnf file and recalculate hyperlinks to restore the data. For more information on this subject see: http://www.at-frontpage.com/2002/iis_include.htm#nav HOW TO MAKE BACKUPS OF INDIVIDUAL FILES IN A WEB SITE *Open FrontPage with the web you wish to use *Double click on the file to be backed up to open it up. *Go to File | Save As. In the =91Save As=92 Box, rename the file, change = the directory if desired, and press the "Ok" button. (Note: do NOT use drag and drop!) *Close the file. A copy of the file is created with a new name and the old file stays exactly the same, complete with hyperlinks connections. Though in the new file you may see some differences if there are navigation bars or page banners in the file (they won=92t appear). You can use this method to store a copy in the SAME web, but you can also use it to store individual files in other webs or a storage web set up for that purpose. Again navigation bars and page banners won=92t show up, also internal links will be incorrect. Why not use drag and drop? Using File | Save As will leave you with a copy of the backup file intact. In FP2000 dragging and dropping a file from one location to another is a different type of action. File | Save As prevents FrontPage from trying to adjust hyperlinks and image references, whereas drag and drop causes FrontPage to automatically change references to images and hyperlinks. While restoring a file you do not want FrontPage to make any reference changes. HOW TO RESTORE A FILE FROM A BACKUP IN THE SAME WEB *Open FrontPage with web site you wish to use. *Locate the file that is the backup and open it. *Go to File | Save As. In the save as box, type in the name of the (damaged) original file. NOTE: Do NOT use drag and drop! *Change the directory if needed. (A simple way to do this is to use the =91Save As=92 box to browse to the location and click once on the file = to be overwritten.) *Press the OK button when finished. *Go to Tools | Recalculate Hyperlinks say, "Yes" when asked to Refresh. This action will over-write the damaged file. Hyperlinks that were accessing the file will be unchanged. Recalculating hyperlinks insures that navigation bars and page banners are updated. BACKING UP TO A CD This add-on simplifies the process of publishing a web to blank CD media (CDR or CDRW). It is a five-step wizard with built in verification features, which prevent the occurrence of known problems. Strictly CD-it 1.01 FREE FrontPage ADD-ON http://listserv.shu.edu/~franciru/msfrontpage/frontpage.htm Available for download from this site but there is no support. Note copyright remains with Strictly British. CD-it is also intelligent enough not to publish those folders which are used only by Microsoft FrontPage 2000 for configuration purposes. This can save valuable data space on your CD. It also includes an autorun feature, so it automatically loads on a 32bit Windows PC. You can even add an icon to represent the drive in which your CD is inserted. SHAREPOINT USERS BACKUP FEATURES Customize the Document Library with Auto Backup Template in FrontPage 2002 http://office.microsoft.com/assistance/2002/articles/fpDocumentLibraryWi thAu to.aspx The Document Library with Auto Backup template creates a document library that automatically makes a backup copy of a file once the file is approved. FLASH! While I was writing this article a new FrontPage Add-on came on the market: ThemePak Site Backup http://www.themepak.com/frameset.asp?ReDir=3D/TP-SiteBackup_Info.asp&; It works with Microsoft FrontPage 2000 and 2002/XP. Backup and restore a complete FrontPage Web including Content, FrontPage Navigation Structure and Themes. $29. 95.Not a bad price for peace of mind. POINTS TO REMEMBER *Make sure you Recalculate Hyperlinks before every publish. *Always use File | Publish, not the publish button. Hopefully you won=92t need to use your backups but if you do you will glad you read this article. (Smile) ********************************************************** Tina Clarke is the Webmaster of AccessFP - FrontPage Resource Centre http://accessfp.net/ and an editor of "AnyFrontPage Bytes Ezine". Subscribe to the FrontPage ezine and get FREE FrontPage E-Books upon joining. http://groups.yahoo.com/group/AnyFrontPageBytes ********************************************************** ******************STATION BREAK*********************** ********************************************************** Do you want to know the latest on FrontPage? Do you want Tips, news, articles, links and ebooks on FrontPage? Well the AnyFrontPage Bytes Ezine is the best place for your FrontPage and web crafting needs, join up at: http://groups.yahoo.com/group/AnyFrontPageBytes Are you looking for resources for FrontPage? Want to know where all the best FP links are? The hosts, the lists, the forums? Use AccessFP - FrontPage Resources Centre as the start site for your FrontPage Information facts. http://accessfp.net/ ********************************************************** ********************************************************** (12.) THE INTERNET CONNECTION ~~by Jack Teems, Neat Net Tricks (reprinted from Volume 3) WHEN YOU SIMPLY LACK THE DRIVE Hey, pal, could I interest you in some extra drive? Hard drive space we=92re talking about here, and there=92s some services = on the Internet that will provide extra storage. If you have a dinosaur computer and are continually having to delete files to make room for a new program, I=92m sure I got your attention. If you have one of those newer monsters with a 4 zillion quintillion gigabyte hard drive, a few additional megabytes probably does not pique your interest in the least. =A0 But it should.=A0 Storing data off your hard drive and on someone else=92s real estate has some distinct advantages. =A0 If you=92ve ever had a crash and lost valuable data, programs, and files that you forgot to backup, you know the value of having a contingency plan. You could save all this on a removable media such as a thousand or so floppy disks or somewhat fewer zip disks or CDs (if you have a writable CD ROM.) Or, you could just set up a free storage locker on someone else=92s site and send the stuff over there for safekeeping. = =A0 If you travel, you probably don=92t want to carry along all the files = from your home or office desktop on your laptop. No problem. Store them elsewhere and retrieve as you wish, when you wish, by accessing the files on the Internet. =A0 Or perhaps you=92d like to share some files with others, maybe a digital photo of the family or a piece of favorite music? Send the link for your storage locker to your friends, along with the password, and they can retrieve it from their computer. =A0 The procedure is simple. First, open an account with services such as Xdrive Express http://www.xdrive.com or Free Drive. http://www.freedrive.com If you want to store your digital music collection, then Myplay will provide storage to do just that. http://www.myplay.com All storage sites provide security so you can rest easy about someone having access to your files. =A0 Some services are free and you may understandably have become skeptical about "free" on the Internet. But even if you have to pay a modest subscription charge, that=92s not the greatest concern you may have in storing files remotely. The Internet has become rather, shall we say, "unsettled" and many sites vanish overnight. Take for example, the Internet FileZone, which faded away late last year. The service was continued with Driveway, but guess what? Driveway closed its doors early in March this year. One service, iDrive, in June this year dropped its individual storage accounts in favor of a different market, that of providing software to internet service providers so they could provide remote storage to their own subscribers. Others have followed suit, so you might guard against heavy reliance on these sites. As with any site on the Web, downtime may also be a problem at times, so that you cannot depend on accessing your files 100% of the time. = =A0 Perhaps, though, you=92ll agree that the advantages of these services still outweigh the disadvantages, at least for now. =A0 ********************************************************** Jack Teems' Neat Net Tricks is available in three flavors: You can subscribe to the free twice-monthly ezine by sending a blank email or click the subscribe button on the NNT Web site. If that=92s = not enough, you can subscribe to a special edition, Neat Net Tricks PLUS, for just $10 a year at the NNT Web site. And, if you want every Neat Net Trick ever published on diskette 4 times a year, the ArchivesExpress is as little as $20 (details are also at the NNT Web site.) http://www.NeatNetTricks.com . ********************************************************** ********************************************************** (13.) FRED'S SAFETY BELT ~~ Fred Arshoff WHY YOU HAVE TO INSTALL YOUR ANTIVIRUS SOFTWARE AND FIREWALL 1ST AFTER RESTORING YOUR HARD DRIVE First of all, each and every time you download a new data file for your AV program you should save it on a floppy disk or a CD (preferably a rewrite one) and delete the old one so if you have to reinstall your AV for any reason you have the latest data file on hand to verify you have no viruses on your computer. When you have reinstalled all of your material through a backup or a complete reinstall, there is a strong possibility that the reason you had to do this in the first place was caused by a virus, thus the AV software should be installed right after the OPERATING SYSTEM to scan each and every thing you put back on your hard drive before you put it back on. Of course, be sure to add the latest data file you saved before scanning or you are defeating the reason for scanning, as each new data file protects against many new viruses. In the average week there are 10 new viruses, thus if you have the data file from two weeks ago there are probably 20 viruses you aren=92t protected against. Before going on the Internet you have to install your FIREWALL to protect yourself from having unwanted people accessing your computer. Perhaps you had to reinstall everything from the backup due to someone tampering with your computer from the outside. Your best friend today can be your enemy tomorrow. Of course, if you feel there are some people you fully trust and must have access to your computer you can set the firewall to let them in. If you can=92t recall the settings you had, = most firewall manufacturers have information on their website which tells how to configure it. If you can=92t recall what you did, I recommend you go now to the web site and download that documentation so you won=92t be going on the Internet without protection. ********************************************************** ********************************************************** Fred Arshoff is self employed in the computer industry where his favorite thing is troubleshooting security and virus issues. He runs two Yahoo groups: Fred's Findings http://groups.yahoo.com/group/HnF_ctipsNnews/ and Fred's Virus Info. http://groups.yahoo.com/group/freds_virusinfo/ ********************************************************** ********************************************************** EDITOR'S NOTE: It is recommended that you read the online version of the following article which includes pictures and might make this clearer for you. http://www.personal-computer-tutor.com/steve10.htm ********************************************************* ********************************************************** (14.) STEVE'S RAVIN' REVIEWS ~~Steve Mills BACKUP SOFTWARE (and suggestions) This Month's Coverage: Directory Compare ... 5 geezers PolderBackup ... 5 geezers If there=92s one thing to say about this month=92s column, it=92s BORING! That is =96 until you need it!! Since I used to work for an ISP, I developed a healthy appreciation for multiple backups and multiple methods. There=92s no worse feeling about 3:00 am than an Error Reading Tape message and you have one set of tapes. Backup quality and redundancy is expensive and most of us just don=92t have the resources to devote to absolute reliability. Money aside, here are things I would consider: *A work and a play machine =96 I no longer have this and really miss it. It was great to have a test machine where I could blow away everything, reformat and start over. The work machine only had safe stuff. *Drives in a RAID 5 system =96 without being too technical, this gave protection against a drive failing and maintained uptime with no restore. Actually, with today=92s cheap hard drives this becomes closer = to viable for the home/casual user. *A good, high capacity tape drive, with good software and a daily, complete backup. One tape should be large enough to hold a complete backup. Additionally, there should be a regular rotation to maintain a complete set of tapes in another location. *A good UPS. OK OK!! Now we know how Billy Gates backs up, but how do we maintain some degree of data integrity with the little bit of money we have left after buying his software? Some thoughts: *A simple set of mirrored drives. Today=92s cheap hardware makes this = very doable. Basically you have two drives performing exactly the same function. When (not if) one disk dies, the other disk continues until the bad one is replaced. A real drawback here is any corruption is replicated on the other drive. This is why I tend to mirror a drive and then break the mirror (i.e. just duplicate the drive and tell the mirroring hardware to treat it as a separate drive). If you do this weekly, you=92ll always have a complete set up no older than 7 days. *Decent software and a tape drive. I=92m lucky enough to have an 8 gig = DAT tape drive, but today=92s huge software make it woefully inefficient. I use BackUpMyPC software by Stomp =96 formerly owned by Veritas =96 = bought from Seagate etc. etc. It is a capable solution if you have time to pump 4 or 5 tapes through. Unfortunately, the very nice Disaster Recovery feature doesn=92t work in XP. *Keep your most important poop in a separate directory and use one of the following tools to synchronize that directory and duplicate your data on a CDRW, other hard drive, Zip etc. This month=92s programs offer = a wide range of features, Directory Compare is the best for synchronizing and PolderBackup excels in directory backup. I use em both. *Keep copies of all upgrade patches for your software on a separate CD. It=92s a real pain to to update all of your software from the web. I = also keep a directory of XP drivers which I also synchronize regularly. Next month has some neat graphics stuff =96 come back! Your suggestions are welcome and encouraged. (steve@xxxxxxxx) Take Care=85.. Steve ********************************************************** Program: Directory Compare Version and Date: 2.53 11/18/01 Author: Juan M. Aguirregabiria Web Site http://tp.lc.ehu.es/jma/win95.html License: Freeware Rating: 5 Geezers In the author=92s words: Directory Compare is a utility to help you keeping copies of your important directories (documents, programs under development and so on) in a backup hard disk or any other storage system (like 100Mb diskettes), as well as in a compressed .zip file. The backup may be made automatically (in unattended mode) or by using a friendly user interface. I always have two or more copies of my important documents and I refresh them very often. I prefer to save exact copies of my working directories (rather than using some backup program, because it is faster and makes easier to open the old copy to recover some element or part that was better in the previous version. To make this process easier I wrote many years ago the first version of the program cpy which is included with my Console Utilities. It is a command line program, which makes it very convenient to use from a desktop shortcut that after a single click copies to my backup hard disk all modified elements in my working directories. Users that do not want to remember command lines options may use Cmd Line Shell to have a more user-friendly interface. Directory Compare is a kind or GUI version of cpy: it has far less options but its visual interface makes easier selective copies. For instance, modern compilers generate an incredible amount of auxiliary data, which speeds up compilation, but takes a lot of storage space. (For instance, the source files of Directory Compare are less than 100 Kb, but the auxiliary files generated by the compiler occupy 7,500 Kb!) Usually you do not want this kind of auxiliary files in your backup disk: they are very large and can be easily recreated by running the compiler. cpy may be instructed to ask you for confirmation before copying each file, but this is a boring and error prone process. My strategy is to have cpy copy everything during program development and when a version is released, I delete from my main and backup disks auxiliary files. To improve this approach I have written Directory Compare: it will show you side by side the source and backup directories so that you can easily select the files to by copied (from the source to the target or in both directories) and even delete from both directories auxiliary files. ********************************************************** Program: PolderBackup Version and Date: 2.03 01/29/02 Author: Gerwin Web Site http://www.xs4all.nl/~philippo/PolderBackup.htm License: Freeware Rating: 5 Geezers In the author=92s words: PolderBackup is getting serious! Because of overwhelming response to my call for support of the Polderweg Animal Wellfare organization, I decided to develop this version to celebrate their 100th anniversary. It can zip and unzip now, comes with a restore function. PolderBackup is an easy to use backup tool with a good array of features that will meet most basic backup needs. You can select directories and files to be backed up and save them as templates, so you can keep multiple backup sets and only start the one you need. The program supports recursive directories, file filters and moving redundant files to the recycle bin. Your backup process is clearly documented, all steps of the way are logged and accessible from the interface. That way you can be certain that the backup was successful. Very easy to use. Supports command line options, and is very pro-cats!. ********************************************************** I=92ll admit to taking the easy way in describing these programs, but = the authors' descriptions were so well done, I said why not? As much as I loathe Roxio, I do find their DirectCD software very nice. I synchronize regularly between my ImportantStuff Directory and the CDRW drive. = And=85. having graduated Magna Cum Laude from Anal U., I regularly rotate the CDRW disks. To repeat myself =96 BE REDUNDANT! Final Thought: If a man says something and a woman doesn=92t hear him, is he still wrong? ********************************************************** ********************************************************** Steve Mills currently does clerical work with a search engine consulting firm and has been reviewing software in different capacities for many years. ********************************************************** ********************************************************** EDITOR'S NOTE: It is recommended that you read the online version of the following article which includes pictures and might make this clearer for you. http://www.personal-computer-tutor.com/hal10.htm ********************************************************** ********************************************************** (15.) HAL'S HARDWARE HAVEN ~~Hal Cardon, PC Sleuth BACKING UP AND RESTORING DRIVERS This month Linda has asked all of us to do short articles on backing up your system. Since I write about hardware, we felt it was appropriate for me to write about hardware drivers. I=92ll be talking about what drivers are, how to identify those you need and what order you should install them. What are drivers? Drivers are software and settings that allow your operating system to interact with your hardware. When restoring your system, you may need to restore some hardware drivers for your PC. Some drivers are built into your operating system. For example most modern operating systems can use any video card without additional drivers, albeit usually with only 16 colors at 640x480 resolution. I normally make sure that I have back-ups for all third party drivers (those that aren=92t included in the operating system) needed for my system. Probably the most important drivers, though, are those that you can't get on the Internet. Once you have Internet access, you can download any other necessary drivers. In my case that means I need drivers for my Network Card. For some that may mean modem drivers. Of course in either case you will need any settings necessary to access the Internet through your ISP. How to find out which drivers you need. The most reliable way to keep track of the drivers your system requires is to keep all of the CDs and diskettes that come with your hardware. If you download a new driver from a manufacturer, you should keep it in special folder with other downloaded drivers. One thing to keep in mind is that if the driver comes in a compressed format, you should decompress it prior to putting it in your drivers folder; you may not be able to decompress a zip file when you are restoring your system. If you aren=92t sure which devices in your system require third party drivers, you can find out by examining the device manager. You can get to Device Manager in Windows 9X and ME by right clicking on My Computer and selecting Properties then the Device Manager tab. To get there in Windows 2000 or XP, right click on My Computer and choose Manage then click on Device Manager in the left side pane. Once you are there, the method of identifying which components use third party drivers is the same: Click on the plus sign next to each category to expand to show the devices installed. Double click on a device and then select the Drivers tab. If the Driver Provider is anyone other than Microsoft, then the device is using a third party driver and you should have a backup of the driver. Some Common Third Party Drivers: Some devices in your computer almost always require third party drivers. They are: *Motherboard and chipset *Video Card *Sound Card *Multimedia Keyboards *RAID Controllers *DVD Decoders *Printers *Network Cards *Modems *USB Devices Where to get drivers. The best place to get drivers for your hardware is from the manufacturer of the hardware. You can usually use the Device Manager or your systems documentation to find out who manufactured your hardware. In some cases, you may be better off getting your drivers from the other sources. If your hardware manufacturer has gone out of business a couple of good driver sources are www.windrivers.com and www.driverguide.com. In some cases, you may not be able to identify the actual manufacturer of the hardware, but you may know the manufacturer of the chip used on the card. In those cases, get a driver from the chip manufacturer, i.e.: you are running an NVIDIA GeForce based video card, but don=92t know who manufactured it, so in that case you can go to NVIDIA=92s site and download the reference drivers for your OS. How to install drivers after restoring your OS. If you do a clean installation of your operating system, you will need to install all the third party drivers for your system. If you purchased a pre-configured computer, use the instructions that came with it. In general, I use the following order to reinstall drivers: *Motherboard or chipset *RAID Controller (if applicable) *Video Card *Network Card or Modem *Sound Card *Keyboard *Mouse *All other devices Congratulations, you=92re done! If you backed up the all the third party drivers for your system, all of hardware should now be working properly. Now you can start installing your applications. I hope you enjoyed this month=92s article. As always if you have any comments or ideas for new articles, please let me know via e-mail at abcomputer@xxxxxxxxxxxxx I need to say that this is not an offer to provide free technical support, if you need help with your computer I recommend trying Yahoo Groups at http://www.yahoogroups.com. There are groups covering just about every topic. Some good groups are: Vic=92s WinTips at: http://groups.yahoo.com/group/WinTips-Tricks/ Linda=92s MS Office Group at: http://groups.yahoo.com/group/MicrosoftOffice/ My WinXPHelp group at: http://groups.yahoo.com/group/WinXPHelp/ Computer Help and Discussion http://groups.yahoo.com/group/Computer_Help_and_Discussion/ Have fun and I=92ll see you next month! *********************************************************** *********************************************************** Hal Cardona, PC Sleuth, serves as tech support and/or offsite Sys Admin for over 200 clients around the US. He designs, builds, and troubleshoots networks and builds custom computer systems. http://www.pcsleuth.com ********************************************************** ********************************************************** (16.) CHAD'S MACRO MANIA ~~Chad K. Welch BACKING UP MACROS Why I Write Ezine Articles and Not Novels=85 ____________________ It was a dark, cold night. He sat by the window watching the old birch tree bend and sway in the wind. The rain was coming in sheets now and lightning was bursting all over the valley. He was chilled to the bone. The blanket wrapped around him was the warmest in the house and the fireplace across the room was emanating plenty of heat. He hadn't been outside all day, and until an hour a forehand, he had been warm. Even now however, whenever he thought of "it," shivers shot up his spine and his fingertips seemed to get colder. "It" wasn't even mentionable; he couldn't dwell on "it," and he nearly burst into tears when his wife brought him a mug of hot cider and asked if he'd been able to finish his work before the electricity went out. Nevertheless, he knew he had to face reality. His savings account, not to mention his wife and 3 kids, depended on it. When was the last time he had hit save? Did that bright flash from the monitor only affect the monitor, or was more damage done? Only time would reveal the answers; time that seemed to drag on and on; turning seconds into minutes and minutes into hours. He'd promised the client he'd have the whole kit and caboodle sitting in their email by 8:00 the next morning. Weeks had gone into this project. Weeks that were probably down the drain, he resolved. Then came the regrets. Why did he have to buy the cheap surge protector? Why didn't he make more regular backups? Why didn't he ghost his hard drive? "Guaranteed," he said aloud "if anything is left, I'll buy a new surge protector tomorrow. No, I'll go farther, I'll even buy a UPS. My CD burner is going to get a workout because I'll be backing up on a regular basis!" ____________________ And that, my friends, is why I haven't written any novels. I guess I'm just not as tantalizing as Robin Cook or Michael Crichton. I am creating a new "survivor" fund. If you've survived my attempt at suspense and want to keep me out of the business permanently, email me for more information. On a more serious note, isn't this everyone's worst nightmare? Whether it's a storm, a virus, corrupt disks or files, or a slew of other possibilities, losing work or memories is an awful feeling. Luckily, there are ways to combat data loss. It just takes a bit of effort on our part. Since my contribution to ABC deals with macros, I'll show you how to back up your macros. The process is the same in most applications that use VBA. First of all, you should understand that macros are not typically separated from the files from which they are run. So, for example, if you have a macro in a workbook in Excel, when you back up the workbook, the macros are automatically saved with the new workbook. Same thing applies with macros in Word documents, Access databases, PowerPoint presentations, etc. If you use a macro with more than one file, it may be stored with Personal.xls in Excel or Normal.dot in Word. By backing up these files the macros are also backed up (surprise, surprise!). There may be an occasion when you want to export a macro and back it up without having to backup the entire file. To do this, open the Visual Basic Editor (usually by pressing Alt+F11). In the project explorer, right-click on the module, form or class that you wish to save, select export and save it. Now you'll have your macro backed up. ____________________ Congratulations go to Julie of Bozeman, Montana! She wins the Olympic pin from last month for her question about dates. She has a hard time getting them, and even when she does, she's not sure she understands them. She assures me that her location in rural Montana has nothing to do with it. Anyway, stay tuned next month to see another side of me as I try to help Julie with her, uh=85 problem. How's that = for suspense? The offer still stands this month: $5.00 to anyone who sends me an idea or question that I can address in this column. ********************************************************** ********************************************************** Chad K. Welch works as a technician/enabler in Utah. He is available for consulting or application programming with Microsoft Office and VBA. Contact him directly for more information at chad@xxxxxxxxxxxxx ********************************************************** ********************************************************** (17.) OUTLOOK EXPRESS TIP ~~PCTechTalk's Guitar Man How To Completely Back Up OE: ***************************** Important Notes: 1) This tutorial has been written for users of Windows 95, 95B, 98, 98SE and ME since they are on more computers than other OS's. Users of NT based operating systems (WinNT, Win2000 & WinXP) will find things slightly different on their computers. If you fall into the NT based crowd and need help with these differences, get in touch with me over my tech list and I'll clear up the differences for ya. This same offer applies to folks who are running Win9x/ME but would like to clear up any questions they may have about the directions given here. To join, send a blank email message to PCTechTalk-subscribe@xxxxxxxxxxxxxxxx You'll also need to reply to a confirmation reply that the server automatically sends to every new membership request. 2) Once you start this process, you'll want to make sure that OE is set to Offline so that no new messages try to download. To do that, open up OE and go to File/Work Offline. This will allow OE to continue running without trying to access the internet. 3) A true backup means that you're copying these things onto some long term storage medium away from your hard drive. This includes, but is not limited to, floppy or Zip disks, Tape and/or CD-R/RW blanks. Making a copy of these things somewhere else on your hard drive will not help you one bit if your hard drive should fail. ***************************** What files/Folders Should Be Backed Up: OE uses a number of files from different locations on a hard drive. Fortunately, we can find everything that actually needs to be saved in just two locations. Open up Windows Explorer and make your way to the "C:\Windows\Application Data\Microsoft\Address Book" folder. This is the folder that contains your Address Book for OE. This Address Book folder is the first one that should be backed up. Next, locate the "C:\WINDOWS\Application Data\Identities\{there's a long string of numbers & letters here}\Microsoft\Outlook Express" subfolder. This one should contain all of your email files (each folder inside OE is represented by a .dbx file with the same name). It should also be backed up. You'll want to take into consideration the total size of the files in here when deciding the best method for backing it up. If you tend to save nearly every message that's sent to you, you might be surprised at how large this folder can be. Mine total over 7GB. On the other hand, it's possible that the above folders do not contain the files we need. This could occur if your system is set up for multiple users. If that's the case, you'll need to look elsewhere to find the files we're after. The most probable location is in Windows "Local Settings" or "Profiles" subfolders. If they both exist, look through each of them until you find a storage of .dbx files whose names correspond to your own folder names inside OE. If you find this is the case, you should back up the entire folder (either Local Settings or Profiles) so that everyone's email (among other things) gets backed up. Once you follow the instructions to this point, you've already saved all of the files you need to save for OE. The next section will deal with saving and backing up your OE settings. These include all of your Message Rules (I have hundreds of these), any signatures you've created and even the way OE is displayed when you open it. ***************************** Before getting into this next part, you should first make a backup of the registry, just in case anything should go wrong (which is extremely unlikely since all we're doing is exporting some keys). In fact, it's always a good idea to make a backup of the registry whenever you're about to edit it or make any hardware/software changes to your system. To do this, go to Start/Run and type in REGEDIT and press Enter. Go to Registry/Export Registry File. When the window opens, direct it to the Desktop (if it's available, just click on the small View Desktop icon at the top to do this). Give this file you're about to make a name like RegBakUp. The window will automatically give it a .reg extension. Click on the Save button at the bottom to create the backup file. Note that this file will be rather large, depending on the size of your registry. After you've finished following these instructions without any problems, you can to delete it to free up that hard drive space if you wish. Once the backup has been made, you're ready to go digging into this veritable warehouse of system data. You'll most likely discover that if you're comfortable working with Windows Explorer, you'll feel nearly right at home in the registry. The various keys and string values are laid out just like the folders and files in Explorer. ***************************** Backing Up Your OE Settings. By clicking on the + signs next to them, make your way through the following keys. They are separated by a backslash (\) just like any other path statement. HKEY_CURRENT_USER\Identities\{there's a string of characters here and there should only be one set of them} \Software\Microsoft\Outlook Express Once you have reached the end of the key path above, click directly on the key (folder) called Outlook Express. At the top of RegEdit, click on Registry/Export Registry File again and follow the same directions that I gave above to export the entire registry. The only two differences are that you only want the Selected Branch at the bottom and you'll want to give it a different name. I prefer OEBackup.reg for this one. The proper key path should already be selected. You might also want to choose a better storage area (the folder you decide to use to save these backups) for this one than simply using the Desktop. When you click on the Save button, you'll have your email rules saved onto your hard drive somewhere. You'll most likely want to copy this file to a floppy or back it up with other important stuff you don't want to lose. If you have any questions about the stuff above, you know where to find me. 8^) ***************************** Peace, G Man "The only dumb questions are the ones that are never asked!" ********************************************************** ********************************************************** G Man runs a free, 24-hour-a-day email tech list where you can submit any questions you have about computer hardware & software. You can request fixes for specific problems you're having with your computer or just sit back and learn from the conversations of the other members. This list truly caters to newbies and nerds alike, so you can be assured that your questions will be taken seriously. To join, either click on this link: http://groups.yahoo.com/group/PCTechTalk or send a blank email to PCTechTalk-subscribe@xxxxxxxxxxxxxxx The group's motto of "The only dumb questions are the ones that are never asked" reflects GMan's philosophy that ALL questions are important and they sure do treat them that way. Also, if you've ever been a member of an email list, you'll appreciate that this list's moderators do not allow Spamming, flaming, cursing, etc. To sign up, just send a blank email message to PCTechTalk-subscribe@xxxxxxxxxxxxxxxx ********************************************************** ********************************************************** (18.) KATHLEEN'S SPIDER WEB ~~Kathleen Anderson, Spider Web Woman Designs HOW TO AVOID THE INFAMOUS "THE PAGE COULD NOT BE FOUND" The last thing you want your visitors and customers to see is =93The = page you are looking for might have been removed, had its name changed, or is temporarily unavailable.=94 At best, you=92ve lost their business for = the moment, at worst; you=92ve lost their business forever. Here are a few tips on how to make sure that doesn=92t happen. First, choose a good web host. I=92m not kidding. Ask around, check with your peers, find out what = hosts other people are using and ask questions. Do they have 24/7 tech support by phone and by email? How responsive are they? If your site goes down at 10 o=92clock on a Saturday night, will there be someone there = that=92s knows how to bring your site back up? Do a Google Search ( http://www.google.com ) with the keywords =93web host reviews=94 and you will find plenty of sites where = web hosting companies are reviewed by their customers. Once you=92ve narrowed your choices down to a few companies, send email to their tech support staff =96 you should be able to find a tech support email address on their site =96 if not, that=92s not a good sign - move on to your next choice. How responsive are they to your email? Do they answer pretty quickly? Do they answer your questions completely and in a respectful tone? That=92s a real good sign. It means they want your business and will value you as a customer. Second, make your web site your browser=92s Home page. This way, every time you launch your browser, it will connect to your site. You=92ll know immediately if your site is up or not. The down side to this is that your hits will be included in your server stats, but you can just ignore the hits that come from your domain. Here=92s how make your Home Page your Home Page: Internet Explorer: Start IE, go to your web site, and then click Tools | Internet Options | Home Page and click on =93 Use Current=94 and Apply = | OK. Netscape Communicator 4.X: Start Netscape, go to your web site, and then click Edit | Preferences | Home Page and click =93Use Current = Page=94 and click OK. Third, make sure that even when your site is up, that your content can be found, even if visitors are using old links that they=92ve bookmarked or copied wrong from someone else=92s site. Create your own customized =93Not Found=94 page. Make sure that you include your site navigation and a search feature on the page, so your visitors will have a way to find what they=92re = looking for. Click on this link to see an example. http://www.cmac.state.ct.us/access/policies/accesspolicy40.asp Once you=92ve created this page, contact your web host, give them the location of the page in your web, and ask them to make it your site=92s =93Not Found=94 page. Author=92s note: this is the procedure I have always followed on my = sites, which are all hosted on Windows NT/2000 servers. I understand the process may be different on Unix =96 you should contact your host and = ask them. Most webmasters reorganize and redesign their sites from time to time =96 you want to make sure that your old links will still = work for a while. Don=92t delete your old pages; just make a couple minor changes to them. *First, delete most of the content and remove the =93description=94 and =93keywords=94 Meta tags =96 you don=92t want the old page to continue = to be indexed by search engines. *Then, add a note to the page to let your visitors know the page has been moved, and give them the new link (or a link back to your home page). *Lastly, add the =93Refresh=94 Meta tag to the Head of the page, like = this: <meta http-equiv=3D"refresh" content=3D"6; URL=3Dhttp://www.yourwebsite.com/newpage.htm";> The value given to 'content' is the number of seconds before the refresh will take place; the value given to 'URL' is the page you want your visitor sent to. Most (but not all) browsers will honor the refresh tag and take your visitors to the new page in 6 seconds. By using these tips, your visitors will get a much friendlier message when they click an invalid link. In fact, there are even web sites where you can get some examples of some very friendly (and also some very funny) =93Not Found=94 pages: Great 404=92s of the Web: http://www.plinko.net/404/area404.asp ********************************************************** ********************************************************** Kathleen Anderson is a webmaster at the State of Connecticut and chairs their committee on web site accessibility for persons with disabilities. She also has her own web design company, Spider Web Woman Designs. http://www.spiderwebwoman.com/ ********************************************************** ********************************************************** (19.) NIGHTSNEAK'S SNOOP SCOOP While all the Fleet members are discussing the things that most people use that should get backed up, I thought I would provide some links to how to back up other things that a lot of people use, but aren=92t as well-known. Things like other e-mail clients than Outlook or Outlook Express, your favorite IM programs, even Linux. Here are instructions to backup several other e-mail clients. Backing Up Netscape Mail or Restoring Backed Up Mail http://www.ufaq.org/navcom/backupmail.html Backing up Netscape data--your email, your bookmarks, and your address http://help.sasknet.com/browser/backupns1.html Moving/Backing up Eudora Files (Windows) http://www.eudora.com/techsupport/kb/1602hq.html Backing up TheBat E-mail http://www.mailmejobs.com/tbmaq.htm Backup TheBat Software http://shop.mensys.nl/catalogue/mns_backupthebat.html Poco General FAQ - Backing up your Poco settings http://www.jdfsoftware.com/pocofaq/pocobackup.html AIM, the newest versions of ICQ, MSN and Yahoo all store your contacts on its servers, not just on the local machine. This means that when you reinstall the IM program, you sign up again with your old ID, and your contacts are pulled from the client=92s server. Here is the manual way of backing up your ICQ contacts and history. Backing up your ICQ list http://members.tripod.com/jlasrv/backupicq.htm And here is a software program that allows you to save many other IM programs=92 logs. Messenger Backup=97Backup ICQ, AIM, Yahoo! and MSN data =97Shareware = Program http://www.webattack.com/get/messengerbackup.shtml Photoshop allows for many user-set preferences. Here=92s some easy ways = to save all those settings. Backing up Photoshop http://www.planetphotoshop.com/smith2.html While PC=92s and Windows are the most widely used computer and operating system, Macs and Linux are used by a very large percent of the computer population. Here is a little help for both of them. How to Create a Bootable Backup of Mac OS X (Cloning Mac OS X disks) http://www.bombich.com/mactips/image.html Backing up your Macintosh for a move to a Windows 95 / 98 PC http://www.wellesley.edu/Computing/Backup/mac-to-pc.html Backing Up Your Linux Computer http://lug.peak.org/meetinghandouts/010407/back.html That=92s it for this month. I am still working on my new project, and I hope to be able to announce it real soon. nightsneak ********************************************************** ********************************************************** Well, gang.....that's about it for this edition of ABC ~ All 'Bout Computers. I sure hope you enjoyed it! If any of it was over your head and you need some clarification from one of the Fleet, just send me an email at ABComputers-owner@xxxxxxxxxxxxxxx and I will pass it on to them. Remember that they do this in their spare time on a voluntary basis, so you might have to wait for an answer. To make all things work more quickly, include as many details as you can in your email and make your questions as specific as possible. Also, feel free to write to me and let us know what you want the Fleet to teach you. This is YOUR newsletter! Happy computing, my friends! Linda Johnson http://www.personal-computer-tutor.com ABComputers-owner@xxxxxxxxxxxxxxx ********************************************************** READ THIS CAREFULLY! ********************************************************** ------------------------------------- (20.) SUBSCRIPTION MANAGEMENT ------------------------------------- In order to get what you want, you must send your email to the right place. These are the correct addresses to use: Subscribe: ABComputers-subscribe@xxxxxxxxxxxxxxx Unsubscribe: ABComputers-unsubscribe@xxxxxxxxxxxxxxx Ezine owner: ABComputers-owner@xxxxxxxxxxxxxxx Or, you can go to the homepage for this newsletter and change any of your subscription preferences: http://groups.yahoo.com/group/ABComputers This FREE publication is sent ONLY to people who have requested it. Note: My subscriber list is NOT made available to other companies. I value every subscriber and respect your privacy. Do you know anyone who might be interested in receiving this newsletter? Please feel free to forward it on to them and invite them to subscribe. ------------------------------------- (21.) CONTACT INFORMATION ------------------------------------- Routine Disclaimer: Although I make an effort to check out every advertisement and link, I cannot assume responsibility for the actions of my advertisers, or the availability of links. You use the information provided at your own risk, it is always wise to back up your data before editing.All advice given in this newsletter/ezine or at Linda's Computer Stop is given with the best of intentions and should only be taken as a suggestion and not a definite fix to a problem. ABC ~ All 'Bout Computers and Linda's Computer Stop are the property of Linda F. Johnson. The views expressed by readers or contributors are not necessarily those of Linda F. Johnson and, as editor, she reserves the right to deny inclusion of any contributions if she feels they could be harmful to someone's computer. However, just because she allows it to be included, does not mean she is responsible if it causes problems. ALL READERS ARE RESPONSIBLE FOR THEIR OWN COMPUTERS! Please help promote ABComputers by linking to my sites. http://www.personal-computer-tutor.com http://www.personal-computer-tutor.com/ABC.htm or, click on these links to become an affiliate under me and you will earn money if you sell any of my ebooks (or any other books published by these companies, for that matter): http://newbieclub.com/cgi-bin/sgx/d.cgi?affiliate-buntah http://intellectua.com/cgi-bin/sgx/d.cgi?affiliates-10456 Thank you for reading "ABC ~ All 'Bout Computers". (Copyright) 2001, 2002 - ABC ~ All 'Bout Computers, Linda F. Johnson, MA. ABC may only be redistributed in its unedited form. Written permission from the editor must be obtained to reprint or cite the information contained within this newsletter. Please feel free to forward this newsletter to any of your associates who might benefit from this information. If you are receiving this issue as a forward, and would like to get your own free subscription, please see subscription management above, or visit http://www.personal-computer-tutor.com/abcomputersarchives.htm to see back issues. Thank you and I hope to continue to bring you a newsletter that you will actually want to read. Linda Johnson http://www.personal-computer-tutor.com ABComputers-owner@xxxxxxxxxxxxxxx