[vip_students] Re: Help!

Indeed vincent, but it also depends on what view Irene has set and if she has it set to go directly to her Inbox. ----- Original Message ----- From: <vts@xxxxxxxxxx>

To: <vip_students@xxxxxxxxxxxxx>
Sent: Thursday, April 29, 2010 5:25 PM
Subject: [vip_students] Re: Help!


hello irene

normally when you go into outlook you start in your inbox. to get to your other folders like sent or out box and deleted items you should press shift and tab. this will bring you to your list of folders just down arrow and you should hear your other folders. when you find the one you want just tab once to get into it. if you want to delete one message in a folder just press the delete key next to your insert key. to delete all the messages in a folder press control and the letter a and then press your delete key. hope this helps.

regards
Vincent

--------------------------------------------------
From: "Irene Maloney" <breeze.whitney@xxxxxxxxxxxxx>
Sent: Thursday, April 29, 2010 5:08 PM
To: <vip_students@xxxxxxxxxxxxx>
Subject: [vip_students] Re: Help!

Hi,

I have been messing about and have got a wee step further!  I pressed the
applications key and up arrowed to where it says move to folder and, hey
presto, there are my folders. So my question now is how to delete sent and
deleted items.  Is it control d for each item or will that delete all the
items in the folder?

Many thanks again.

Irene.

-----Original Message-----
From: vip_students-bounce@xxxxxxxxxxxxx
[mailto:vip_students-bounce@xxxxxxxxxxxxx] On Behalf Of Irene Maloney
Sent: 29 April 2010 17:01
To: vip_students@xxxxxxxxxxxxx
Subject: [vip_students] Re: Help!

Hi Paul,

Many thanks for your help.  I have had a look right through the list but
can't see anything which tells me how to go to the deleted or sent items
folders.  I am using outlook 2003.

Irene.

-----Original Message-----
From: vip_students-bounce@xxxxxxxxxxxxx
[mailto:vip_students-bounce@xxxxxxxxxxxxx] On Behalf Of Paul J. Traynor
(NCBI)
Sent: 29 April 2010 07:24
To: vip_students@xxxxxxxxxxxxx
Subject: [vip_students] Re: Help!

Hi Irene,

First of all, outlook is really easy once you get to know its basics. I am including a list of the Microsoft Outlook keystrokes below for you to look
at.
First of all, which version of outlook are you using?, is it outlook 2003 or
2007?.
The reason for this is that there are various things you can do in the view
menu to make it easier to navigate.

Anyway, here are some keystrokes:

To do this Press
Display ScreenTip for the active element
SHIFT+F1

Save
CTRL+S or SHIFT+F12

Save and Close, Send
ALT+S

Save As
F12

Undo
CTRL+Z or ALT+BACKSPACE

Delete
CTRL+D

Print
CTRL+P

Copy item
CTRL+SHIFT+Y

Move item
CTRL+SHIFT+V

Check names
CTRL+K (using the Outlook e-mail editor)

Check spelling
F7

Flag for follow-up
CTRL+SHIFT+G

Forward
CTRL+F

Send/post/invite all
ALT+S

Find items
F3 or CTRL+E

Search for text in items
F4

Find next during text search
SHIFT+F4

Use Advanced Find
CTRL+SHIFT+F

Create a new Search Folder
CTRL+SHIFT+P

Turn on editing in a field (except icon view)
F2


For e-mail

To do this Press
Switch to Inbox
CTRL+SHIFT+I

Switch to Outbox
CTRL+SHIFT+O

Choose the account from which to send a message
CTRL+TAB (with focus on the To line) and then TAB to the Accounts button

Send
ALT+S

Reply to a message
CTRL+R

Reply all to a message
CTRL+SHIFT+R

Mark a message as not junk
CTRL+ ALT+J

Display blocked external content (in a message)
CTRL+SHIFT+I

Post to a folder
CTRL+ SHIFT+S

Check for new mail
CTRL+M or F9

Go to the next message
UP ARROW

Go to the previous message
DOWN ARROW

Go to the row above (message or group heading)
ALT+ UP ARROW

Go to the row below (message or group heading)
ALT+ DOWN ARROW

Compose a new message
CTRL+N

Open a received message
CTRL+O

Display the Address Book
CTRL+SHIFT+B

Convert an HTML or RTF message to plain text
CTRL+SHIFT+O

Add a Quick Flag to a message
INSERT

Display the Flag for Follow Up dialog box
CTRL+SHIFT+G

Mark as read
CTRL+Q

Show the menu to download pictures, change automatic download settings, or
add a sender to the Safe Senders List.
CTRL+SHIFT+W


For Calendar

To do this Press
Accept
ALT+C

Decline
ALT+D


See also under Views, Day/Week/Month view and For Date Navigator.
For Contacts

To do this Press
Dial
CTRL+SHIFT+D

Enter a name in the Find a Contact box
F11


For Tasks

To do this Press
Accept
ALT+C

Decline
ALT+D


To format text

To do this Press
Display the Format menu
ALT+O

Switch case (with text selected)
SHIFT+F3

Add bold
CTRL+B

Add bullets
CTRL+SHIFT+L

Add italics
CTRL+I

Increase indent
CTRL+T

Decrease indent
CTRL+SHIFT+T

Left align
CTRL+L

Center
CTRL+E

Underline
CTRL+U

Increase font size
CTRL+]

Decrease font size
CTRL+[

Cut
CTRL+X or SHIFT+DELETE

Copy
CTRL+C or CTRL+INSERT

Paste
CTRL+V or SHIFT+INSERT

Clear formatting
CTRL+SHIFT+Z or CTRL+SPACEBAR


To add Web information to items

To do this Press
Edit a URL in the body of an item
CTRL+left mouse button

Specify a Web browser
SHIFT+left mouse button

Insert a hyperlink
CTRL+K (When using Word as e-mail editor only)


For print preview

To do this Press
Open print preview
CTRL+F2

Print a print preview
ALT+P

Print preview page setup
ALT+S or ALT+U

Zoom
ALT+Z

Close print preview
ALT+C


For send/receive

To do this Press
Starts send/receive for all defined Send/Receive groups with Include this
group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that
you have defined.
F9

Starts a send/receive for current folder retrieving full items (header,
item, and any attachments)
SHIFT+F9


Views
Table view

For general use

To do this Press
Open an item
ENTER

Select all items
CTRL+A

Go to the item at the bottom of the screen
PAGE DOWN

Go to the item at the top of the screen
PAGE UP

Extend or reduce the selected items by one item
SHIFT+UP ARROW or SHIFT+DOWN ARROW

Go to the next or previous item without extending the selection
CTRL+UP ARROW or CTRL+DOWN ARROW

Select or unselect the active item
CTRL+SPACEBAR

Move every item in the selection to the top or bottom in the list order
CTRL+HOME or CTRL+END (with in-cell editing disabled)


With a group selected

To do this Press
Expand the group
ENTER or RIGHT ARROW

Collapse the group
ENTER or LEFT ARROW

Select the previous group
UP ARROW

Select the next group
DOWN ARROW

Select the first group
HOME

Select the last group
END

Collapses the group
NUM -

Expands the group
NUM+

Select the first item on screen in an expanded group or the first item off
screen to the right
RIGHT ARROW


For all groups

To do this Press
Collapses all groups
CONTROL+NUM -

Expands all groups
CONTROL+NUM+


Day/Week/Month view

For all three

To do this Press
View from 1 through 9 days
ALT+key for number of days

View 10 days
ALT+0 (ZERO)

Switch to weeks
ALT+HYPHEN SIGN

Switch to months
ALT+EQUAL SIGN

Move between Calendar, TaskPad, and the Folder List
CTRL+TAB or F6

Select the previous appointment
SHIFT+TAB

Go to the previous day
LEFT ARROW

Go to the next day
RIGHT ARROW

Move selected item to the previous day when multiple days appear
ALT+LEFT ARROW

Move selected item to the next day when multiple days appear
ALT+RIGHT ARROW

Go to the same day in the next week
ALT+DOWN ARROW

Go to the same day in the previous week
ALT+UP ARROW


For Day view

To do this Press
Select the time that begins your work day
HOME

Select the time that ends your work day
END

Select the previous block of time
UP ARROW

Select the next block of time
DOWN ARROW

Select the block of time at the top of the screen
PAGE UP

Select the block of time at the bottom of the screen
PAGE DOWN

Extend or reduce the selected time
SHIFT+UP ARROW or DOWN ARROW

Move an appointment
With the cursor in the appointment, ALT+UP ARROW or DOWN ARROW

Change an appointment start or end time
With the cursor in the appointment, ALT+SHIFT+UP ARROW or DOWN ARROW

Move selected item to the same day in the next week
ALT+DOWN ARROW

Move selected item to the same day in the previous week
ALT+UP ARROW


For Week or Month views

To do this Press
Go to the first day of the week
HOME

Go to the last day of the week
END

Go to the same day of the week in the previous week (or 5 weeks previous if
viewing by month)
PAGE UP

Go to the same day of the week in the next week (or 5 weeks ahead if viewing
by month)
PAGE DOWN

Move the appointment up, down, left, or right
ALT+UP, DOWN, LEFT, or RIGHT ARROW

Change the duration of the selected block of time
SHIFT+LEFT, RIGHT, UP, or DOWN ARROW; or SHIFT+HOME or END


For Date Navigator

To do this Press
Go to the first day of the current week
ALT+HOME

Go to the last day of the current week
ALT+END

Go to the same day in the previous week
ALT+UP ARROW

Go to the same day in the next week
ALT+DOWN ARROW

Go to the first day of the month
ALT+PAGE UP

Go to the last day of the month
ALT+PAGE DOWN


For address card views

For general use

To do this Press
Select a specific card in the list
Type one or more letters of the name the card is filed under or of the
field you are sorting by

Select the previous card
UP ARROW

Select the next card
DOWN ARROW

Select the first card in the list
HOME

Select the last card in the list
END

Select the first card on the current page
PAGE UP

Select the first card on the next page
PAGE DOWN

Select the closest card in the next column
RIGHT ARROW

Select the closest card in the previous column
LEFT ARROW

Select or unselect the active card
CTRL+SPACEBAR

Extend the selection to the previous card and unselect cards after the
starting point
SHIFT+UP ARROW

Extend the selection to the next card and unselect cards before the starting
point
SHIFT+DOWN ARROW

Extend the selection to the previous card, regardless of the starting point
CTRL+SHIFT+UP ARROW

Extend the selection to the next card, regardless of the starting point
CTRL+SHIFT+DOWN ARROW

Extend the selection to the first card in the list
SHIFT+HOME

Extend the selection to the last card in the list
SHIFT+END

Extend the selection to the first card on the previous page
SHIFT+PAGE UP

Extend the selection to the last card on the last page
SHIFT+PAGE DOWN


To move between cards without changing the selection

To use the following keys, make sure a card is selected. To select a card,
click the card heading.

To do this Press
To the next card
CTRL+DOWN ARROW

To the previous card
CTRL+UP ARROW

To the first card in the list
CTRL+HOME

To the last card in the list
CTRL+END

To the first card on the previous page
CTRL+PAGE UP

To the first card on the next page
CTRL+PAGE DOWN

To the closest card in the previous column
CTRL+LEFT ARROW

To the closest card in the next column
CTRL+RIGHT ARROW

To a field in the active card
F2


To move between fields in a card

To use the following keys, make sure a field in a card is selected. To
select a field when a card is selected, click the field or press F2.

To do this Press
Move to the next field and, from the last field of a card, move to the first
field in the next card
TAB

Move to the previous field and, from the first field of a card, move to the
last field in the previous card
SHIFT+TAB

Move to the next field, or add a line to a multi-line field
ENTER

Move to the previous field without leaving the active card
SHIFT+ENTER

Display the insertion point in the active field to edit text
F2


To move between characters in a field

To use the following keys, make sure a field in a card is selected. To
select a field when a card is selected, click the field or press F2.

To do this Press
Add a line in a multi-line field
ENTER

Move to the beginning of a line
HOME

Move to the end of a line
END

Move to the beginning of a multi-line field
PAGE UP

Move to the end of a multi-line field
PAGE DOWN

Move to the previous line in a multi-line field
UP ARROW

Move to the next line in a multi-line field
DOWN ARROW

Move to the previous character in a field
LEFT ARROW

Move to the next character in a field
RIGHT ARROW


For Timeline view (Tasks or Journal)

When an item is selected

To do this Press
Select the previous item
LEFT ARROW

Select the next item
RIGHT ARROW

Select several adjacent items
SHIFT+LEFT ARROW or SHIFT+RIGHT ARROW

Select several nonadjacent items
CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBAR

Open the selected items
ENTER

Display the items one screen above the items on screen
PAGE UP

Display the items one screen below the items on screen
PAGE DOWN

Select the first item on the timeline (if items are not grouped) or the
first item in the group
HOME

Select the last item on the timeline (if items are not grouped) or the last
item in the group
END

Display (without selecting) the first item on the timeline (if items are not
grouped) or the first item in the group
CTRL+HOME

Display (without selecting) the last item on the timeline (if items are not
grouped) or the last item in the group
CTRL+END


When a group is selected

To do this Press
Expand the group
ENTER or RIGHT ARROW

Collapse the group
ENTER or LEFT ARROW

Select the previous group
UP ARROW

Select the next group
DOWN ARROW

Select the first group on the timeline
HOME

Select the last group on the timeline
END

Select the first item on screen in an expanded group or the first item off
screen to the right
RIGHT ARROW


When a unit of time on the time scale for days is selected

To do this Press
Move back in increments of time that are the same as those shown on the time
scale
LEFT ARROW

Move forward in increments of time that are the same as those shown on the
time scale
RIGHT ARROW

When the lower time scale is selected, select the upper time scale
SHIFT+TAB

When the upper time scale is selected, select the lower time scale
TAB

When the lower time scale is selected, select the first item on screen or
the first group on screen if items are grouped
TAB



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