I second this motion .We should take a few minutes tonight to be certain that
this statement is read into the minutes as it goes to the heart of the subject
matter regarding the proposal asking the Treasurer to take a two month leave
of absence dated April 21st 2016.
In addition, please note that for the last four months of Board meetings [back
to Dec. 10, 2015] the treasurer's report has been listed on the agenda usually
at the beginning. I have noted the absence of this report on the agenda
beginning with April 21st Board meeting and continuing .I am not certain as to
the why of this but strongly urge that this report be on all the future agendas
beginning with tonight.Total review and approval....3 mins.We are have the new
treasurer's report that was e-mailed April 26th
From: roryphoenix@xxxxxxxxxxxxxxxxxxx
To: phoenixchoralesc@xxxxxxxxxxxxx
Subject: [phoenixchoralesc] Re: Minutes Phoenix Chorale 4/21/16
Date: Sun, 24 Apr 2016 17:41:32 -0400
Great, Anna. Thank you!
I will move to amend this to add, either to the part about the treasurer's
report, or (when it actually occurred) at the very end, that Rory provided
copies of a report he proposed to distribute to members regarding group
finances, but Margaret said there were no members currently asking for this
information so we could postpone addressing this to a later meeting.
Thanks again.
Rory
On Sat, 23 Apr 2016 20:40:29 -0400, Anna Benoit
<purple16@xxxxxxxxxxxx> wrote:
Phoenix Chorale Portland, Inc.
Board Meeting Minutes
April 21, 2016
5:30pm –
6:30pm
Attending Russ Glidden, Deirdre McClure, Rory
Sellers, Margo Donnis, Linda Atherton, Fernando Hinojosa,
Full board meeting
1. Call to order
Moment of silence
Co-president Fernando called meeting to
order.
2. Approval of 4.14.16 minutes – 5
min
Moved and seconded that minutes with some
amendment. Change from minutes to agenda...etc
3. Up-dates on the concert – 20 min
Ads and programming
So far we have 16-17 ads. Cooperate sponsors to
be listed on web site. Thank-you ad for Woods at Canco. Donations list from the
inception of PC.
Volunteers: sign up sheet for volunteers with
phone numbers
Jobs: evening on concert.
Refreshments, and collecting money
Ushering
Bathroom information
Hand out programs
Recruiting slips
Person with ILAP
Reception in the hall
5 people plus Matt
Tables, table clothes, cups, plates, sugar cream
coffee stirrers -Anna to buy
a. Ads/program – 10 min
i. Linda
b. Volunteers
c. Food for sale: cookies, brownies, bottled
water, coffee
i. Singing members contribute – sign-up sheet,
ask each night of rehearsals and send email reminders
1. Wrapped & ready for sale, waxed paper bags
to be donated by Anna 2 boxes.
Margaret to make instruction sheet for
baking.
4. Stephanie Harp – 15 min
Moved that we moved forward with Harp Works, and
seconded and commit money to do so. (12,000.$) unanimous agreed to do so.
5. Group Process – working towards resolving
issues – Michael Corthell – 20 min
Consider Suzanne V Benoit consulting.
Agreed to invite SVB to next meeting.
Treasurer's report. Unanimously
accepted
Current balance of $38,017.17
Budget to be discussed at annual meeting on 5/5 by request.
Bob Keyes has contacted Deirdre and interviewed
her.
10 Reminder – chapel beginning 4.28
Next meeting 4/28 @ 5 pm
Meeting Adjourned
Respectfully submitted,
Anna Noyes Benoit
4/23/16
Sent from my iPad
