RE: Outlook Q
- From: Chris Wall <Chris.Wall@xxxxxxxxxxxxxxxxxxx>
- To: "'[ExchangeList]'" <exchangelist@xxxxxxxxxxxxx>
- Date: Thu, 2 Jan 2003 00:50:14 -0500
You can give the user access to just the one folder... Here is how to do
it. Please note, that you do not have to use Exchange Admin program for
this...
- In outlook (using 'Folder List' view option) right click on 'Outlook Today
- [Mailbox - Eric Lanyon]' (or whatever your mailbox name is)
- Select 'Properties for Outlook Today....'
- Click on the Permissions tab
- Click Add ( an 'Add Users' screen will pop up)
- Select the user and add them, click OK
- Click once on the Users name that you added (back under the Permissions
tab) and assign them the rights they should have (read, writed, etc.)
- Click OK (This will not give the user rights to your entire mailbox....
You have to give the user rights to the folders under your inbox as below)
- Right Click on the folder you want the user to have access to
- Select Properties
- Click on the Permissions tab
- Click Add ( an 'Add Users' screen will pop up)
- Select the user and add them, click OK
- Click once on the Users name that you added (back under the Permissions
tab) and assign them the rights they should have (read, writed, etc.)
Now the user that you wanted to view the folder must add your mailbox to
their profile (on their PC)... These following steps may vary depending on
the version of Outlook that you have. These directions will work for
Outlook 97 and 2000. For Outlook 2002 (XP) the steps are a little
different. You may want to do a search at for the Q article on 'adding a
mailbox to your profile' for the steps for Outlook 2002 (XP) - just dont
feel like typing out those steps
- Open outlook
- Click on Tools and then Services
- Double click Microsoft Exchange Server
- Click the Advanced Tab
- Click the Add button
- Type in the Name of the mailbox 'Eric Lanyon' (or whatever your mailbox
name is)
- click OK
- Click OK
This should do it for you. When the mailbox is added to their profile, they
will only have access to the folders that you gave them permissions to. It
sounds like you have already given permissions to the folder you want them
to see, but you did not give them access to your 'Mailbox' or have them add
the mailbox.
Chris Wall
Microsoft Exchange Admin / Sr. Technical Analyst
<http://www.globalknowledge.com/>
-----Original Message-----
From: Eric Lanyon [mailto:ELanyon@xxxxxxx]
Sent: Tuesday, December 31, 2002 4:59 PM
To: [ExchangeList]
Subject: [exchangelist] RE: Outlook Q
http://www.MSExchange.org/
I thought of that...but don't really want the user to go anywhere but the 1
folder. <sigh> Used to be able to do this quite easily in GroupWise 5.5.
-----Original Message-----
From: Lorie Gordon [mailto:lgordon@xxxxxxxxxxxxxxxxxx]
Sent: Tuesday, December 31, 2002 1:56 PM
To: [ExchangeList]
Subject: [exchangelist] RE: Outlook Q
I believe that the only way you can give someone access to your folder
structure is by giving them access to your entire mailbox. You can do this
through advanced properties - mailbox rights. The user could then configure
outlook to open your mailbox when they open outlook. This of course would
give them access to your entire mailbox and I don't know if you want that or
not.
Just an idea.
Lorie
-----Original Message-----
From: Eric Lanyon [mailto:ELanyon@xxxxxxx]
Sent: Tuesday, December 31, 2002 3:18 PM
To: [ExchangeList]
Subject: [exchangelist] Outlook Q
http://www.MSExchange.org/
Easy question that seems to allude me. I have several folder beneath my
Inbox. I gave XYZ user Reviewer rights to the folder. When they try to
view the folder, that folder isn't listed under "Open another user's
folder". I gave permission to make the inbox and subfolders visible. But
they can't seem to navigate the tree.
So my question is this: what's the best way for me to setup a user to
access a folder under my inbox?
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