RE: Auto Accept Meeting in Exchange 2000 w/ Outlook 2002 clients

  • From: "Ohl, Julie" <J.OHL@xxxxxxxxxxx>
  • To: "[ExchangeList]" <exchangelist@xxxxxxxxxxxxx>
  • Date: Thu, 9 May 2002 15:23:53 -0500

Joel, we had this same need when we moved our company from a mainframe based 
email system to Exchange 2000 last year.  Also, setting the "Automatically 
Accept Meeting and Process Cancellations" setting only works if the Outlook 
client is running. So if a user was out of the office, nothing got accepted! We 
are running the autoaccept script that has been modified to add some additional 
features. Our clients are all OL2000. 
    1) The script detects the meeting request and checks the users calendar for 
availabilility.  If the user is available, it returns the acceptance to the 
sender AND sends 
            the person who is being scheduled a meeting confirmation message to 
their inbox so that they know they have been scheduled for a meeting.
    2) In the case of recurring meetings, we do not do any checking for 
conflicts, the script processes the meeting no matter what. We did this because 
if you scheduled 
            a recurring meeting, for say 12 times a year, and 10 months down 
the road, the user had a conflict, all 12 were rejected.  So for recurring 
meetings, everything
            is automatically accepted.
When using the script:    
You need to set everyone's default calendar permission to REVIEWER and do NOT 
check the box for   "Automatically Accept Meeting and Process Cancellations" .
You then install the script as an agent on everyone's inbox.  Let me know if 
you would like to see the script, you can email me directly.


-----Original Message-----
From: Joel Foudy [mailto:exchangelist@xxxxxxxxxxxxxxxxxxxxx]
Sent: Thursday, May 09, 2002 10:45 AM
To: [ExchangeList]
Subject: [exchangelist] Auto Accept Meeting in Exchange 2000 w/ Outlook 2002 

We are currently just starting an Exchange 2000 server in our company.  We have 
been testing with an Exchange 5.5 server for a while, but we just recently got 
a Windows 2000 Server w/ AD running in production and thought it would be nice 
to have Exchange 2000 from the start.  We are planning on using Outlook 2002 
clients, but we may be able to make a switch to a previous release if the 
solution will only work on say Outlook 97, or 2000.  The biggest concern we are 
having is that when we send out a meeting request to a person, we'd like that 
person to accept it automatically.  This is the closest we have got a working 
solution:  Setting the "Automatically Accept Meeting and Process Cancellations" 
within the calander options makes it so that if we send a meeting request to a 
person then that meeting will be accepted.  The only problem is that meeting 
request is sent to the deleted items.  We really need it to stay in the inbox 
so that the person is aware they have a meeting.  PLEASE, if anyone out there 
has a workable solution or has a fix for this please let me know.  Thanks in 
advance for you're help!

Joel Foudy 

You are currently subscribed to this Discussion List as: 
To unsubscribe send a blank email to $subst('Email.Unsub') 

Other related posts: