[cst_2014_board] Re: [cst_2014_board] Re: Volunteer Deposit
- From: "" <dmarc-noreply@xxxxxxxxxxxxx> (Redacted sender "lisabhubert@xxxxxxxxx" for DMARC)
- To: "cst_2014_board@xxxxxxxxxxxxx" <cst_2014_board@xxxxxxxxxxxxx>
- Date: Sat, 2 Aug 2014 17:20:49 +0000
Here are the thoughts running through my mind on this issue:
Is it really clear to the families to communicate with CAPS when leaving the
team, or is it just clear to us because we are so involved in the details?
This is a good chance to step back and see how things look from the general
swim team population.
If their child left the team that early in the season and didn’t drain our
resources, I don’t think we should keep the volunteer deposit. It would be
different if they were asking for a refund of team dues.
What did we decide on the Stoltz family volunteer deposit? They let us know
early on (I think week 3) that Madison had too much going on to participate on
the team this summer. I think we decided and communicated to the family that
we can refund $138 and the volunteer deposit. They never responded to
Marlene’s email, so we didn’t send them the refund. Are they on the list of
families that didn’t volunteer? Now that I think about it, I wonder why we
required a response from them and didn’t automatically send them the $138
refund after their initial email.
Bottom line opinion from me: We should not keep Thieman and Stoltz’s volunteer
checks.
Thank you for the open discussions -
Lisa
From: Trish Biggio
Sent: Saturday, August 2, 2014 10:19 AM
To: cst_2014_board@xxxxxxxxxxxxx
This should have been an issue that the Inward Liasons. I heard nothing, did
you Carol?
Trish
From: cst_2014_board-bounce@xxxxxxxxxxxxx
[mailto:cst_2014_board-bounce@xxxxxxxxxxxxx] On Behalf Of Marlene Hutton
Sent: Saturday, August 02, 2014 7:37 AM
To: cst_2014_board@xxxxxxxxxxxxx
Subject: [cst_2014_board] Re: Volunteer Deposit
Exactly--I'm sure there are two sides to this, and there could be some issue
that we don't know about at all. It makes it difficult when we're missing one
side entirely because it hasn't been communicated to the board. It will be
interesting to see what the coaches say, because if the family communicated
with them about this, and that information wasn't passed on to the board, then
that needs to be addressed so it doesn't happen again. However, if the family
didn't communicate with the coaches either about this, that's a different
situation.--Marlene
On 8/1/2014 11:52 PM, CAROL CLEAR wrote:
I think it would be interesting to see what the family had to say compared to
what the coaches had to say. I know we may not be able to do that but I get the
feeling there might be two different stories.
~Carol
On Aug 1, 2014, at 3:59 PM, "Marlene Hutton" <marlene.j.hutton@xxxxxxxxx> wrote:
Ashlyn Thieman is the swimmer who had the issue with the coaches and her swim
cap. I don't know if this plays into her quitting the team or not. As far as
I know, they have not asked for any other monies back. I think the family had
communicated with the coaches about a medical issue Ashlyn was having
midseason, but I have no idea whether they talked to the coaches about quitting
the team for the rest of the season. Asking the coaches seems like the best
next step on this one. Otherwise, as you said, Heidi, and as Trish said, if
they didn't communicate this with anyone, how could we know? I'm also a little
concerned about the line "I would prefer not to divulge the details" in this
parent's email. If a parent isn't willing to tell us about a disagreement with
the coaches (or with the board, for that matter) then it becomes possible to
accuse anyone of anything. But, maybe they did communicate they were quitting
to the coaches, and the coaches did not pass that along to us. If that is so,
that is an issue we need to address as well.--Marlene
On 8/1/2014 2:40 PM, Andy and Heidi Mechtenberg wrote:
Karen, sending this to the board.
Did anyone know about this family quitting? Did they ask for any of their
other monies back?
I am inclined to ask what transpired, so that we can improve our process in the
future.
I am inclined to keep the check if we didn’t know that this family formally
quit the team. There was opportunity here to communicate a problem and to
refund the fees if it came down to that.
Thoughts?
-Heidi
From: Karen Doty [mailto:karenkaywill@xxxxxxxxx]
Sent: Thursday, July 31, 2014 10:14 PM
To: Andy and Heidi Mechtenberg
Subject: Fwd: Volunteer Deposit
Your advise?
---------- Forwarded message ----------
From: John Thieman <johnthieman@xxxxxxxxxxx>
Date: Thu, Jul 31, 2014 at 10:11 PM
Subject: Re: Volunteer Deposit
To: Karen Doty <karenkaywill@xxxxxxxxx>
Cc: Carrie Thieman <carrielthieman@xxxxxxxxxxx>
I would like to be exempt from this fee.
My daughter quit the swim team in mid june due to disagreements with the
coaches.
i would prefer to not divulge the details but also do not feel it fair to pay
for a fee on a team with which she spent only 3 weeks.
Thanks
John and Carrie Thieman
Sent from my iPad
> On Jul 31, 2014, at 10:03 PM, "Karen Doty" <karenkaywill@xxxxxxxxx> wrote:
>
> Hello Collindale Families,
>
> Collindale Swim Team records show that you have not fulfilled your volunteer
> requirements during the swim season. Therefore, your $50 check will be
> deposited into the Collindale Swim Team bank account the week of August 4th.
> If you think this may be in error, please contact me.
>
> Thank you,
> Karen Doty
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