[cst_2014_board] Re: Meeting with Mike Novelle
- From: John Hutton <john.f.hutton@xxxxxxxxx>
- To: cst_2014_board@xxxxxxxxxxxxx
- Date: Sun, 20 Jul 2014 16:23:31 -0600
Hi Heidi -
Thanks again for meeting with Mike. Finally got around to reading
through your notes. Good stuff. Just some comments that came up as I
was reading/thinking. My comments got a little long as well. :-)
I think the discussion around culture was probably good and needs to
continue. This will change somewhat based upon all the factors (board,
coaches, kids, etc), but we should have some vision (good for the kids,
good for the team) and principles to structure our decisions. I think
we have done a relatively good job trying to stick to this this year.
I think the idea of an office hour (30 minutes one time a week) could be
a good addition for next year. I also think that we may simply need to
be clearer from the parents meeting that emails/calls to the coaches
could be the best way to quickly deal with issues (tracking, finding
time to talk, etc). I also think that the Team Unify site and coaches
doing the weekly messages is a good model going into next year. If we
can do some things like getting events into the system earlier, doing
online registeration, etc, we can make this more of a one stop shop.
For the board, I'm thinking we may also want to make a "board" tap on
the TU site where we can focus some of our documents, minutes, action
items, etc so this can be a one stop shop for us as well.
Communication continue to be so critical. I think we did pretty well
this year (considering) and need to continue to find ways to make this
easy and ubiquitous.
Your "winter" list of , By-Laws, possibly Terms and Conditions, 501c
Status, Insurance, Calendars , looks like the right one to me.
As to the Horsetooth League and the year round teams, Marlene already
pointed to the state packet. To double check what I remebered, I went
to the CSSCSA bylaws (on their www.statemeet.com site) and article VI,
Section H, point 2 has this:
2) On or after May 16 of the swimming season, a swimmer may practice
only with their summer club swim team and compete only in their
summer club swim team's meets in order to be eligible for the State
Summer Club Swim Meet. (To clarify, a swimmer may NOT practice or
compete with another summer club team, year-round team, etc. on or
after May 16th. To further clarify, a swimmer may not, for example,
swim unattached in a USA swim meet on or after May 16. A swimmer may
swim in a charity type event with permission of the state board.) A
swimmer who is found violating this rule will be disqualified and
all points, medals, and ribbons will be denied the swimmer. The team
found violating this rule will be denied the swimmer's points. The
balance of the team's points, ribbons, medals, and trophies will be
denied the team until the team has paid a fine of one hundred
dollars ($100.00). In addition, a swimmer must compete in at least 2
meets prior to the state meet as a member of their summer club team
in order to compete at the state meet.
So this is not a Horsetooth league thing. I suspect that Mike would
like to be able to not loose "summer club" kids over the summer
(actually, they already make this slightly difficult by making kids pay
for all of May or not swim in May...).
City meet discussions are always challanging. After the Westfield meet,
Marlene and I were thinking of how could we better leverage doing this
year after year. Get a Horsetooth league with a full budget and have it
run the meet? (Not likely). Have a list of sources for wireless stop
watches, speakers, etc? Nothing obvious jumped out. I still like the
idea of having a smaller team split with a bigger team every year, but
this is another nightmare of orginazation.
I agree that we should get a task list together (possible one of those
documents we put on the TU site and keep "live" every year. I'm also
hoping we can wack together a rough calendar for next year and get place
holders onto our calendar for next year at our September meeting.
One other thought I had was do we do a "pre-agreement" with the pool and
fast for next year? Or just set a date to start those negotiations next
Spring?
Thanks again for getting all of this down.
Yours, John
On 7/15/2014 7:05 PM, Andy and Heidi Mechtenberg wrote:
I hope that those of you that went to WaterWorld today had a good time
-- dry and sunny? This weather is making me nervous about the ice
cream social on Thursday! Is there such a thing as a "dry dance"?
Never thought I would say that for Colorado! It's been a weird
weather summer.
Anyway, I've attached my notes from my meeting with Mike Novelle this
afternoon. Sorry they are so long. We spoke about a lot of things
over 90 minutes. I've tried to encapsulate the important topics
I've copied Mike on this. Mike, if I've left anything out, or I've
transcribed it incorrectly as you remember it please feel free to
provide your corrections and comments.
I've not copied the coaches -- but I feel like it would be ok. Giving
your okay I will send it along unless you all think it's inappropriate.
Thanks and good night!
-Heidi Mechtenberg
CAPS President
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