[bksvol-discuss] Re: Some additions to the scanning and proofing manual
- From: "Jill O'Connell" <jillocon@xxxxxxxxxx>
- To: <bksvol-discuss@xxxxxxxxxxxxx>
- Date: Thu, 13 Aug 2009 09:34:54 -0700
Will someone please tell me exactly what a section break is? I use Kurzweil.
----- Original Message -----
From: Paula and James Muysenberg
To: Bkvol
Sent: Thursday, August 13, 2009 7:59 AM
Subject: [bksvol-discuss] Re: Some additions to the scanning and proofing
manual
Hi, Mayrie,
Thank you for tackling my multitude of questions! Smile.
That's a great idea to search for pages without headers, and see if they
contain chapter titles that need to be fixed. I also didn't realize the
Bookshare tools could have trouble, if page breaks are not surrounded by blank
lines. In K1000, you should be able to replace backslash p with backslash n,
backslash p, backslash n. I mention this only because some people may, like me,
not be very proficient in Word. I think the section breaks you mentioned are
the only things that can't be fixed in K1000.
As far as end-of-line hyphens, when you first open a book in K1000, you
can go to the Edit menu, and hit Enter on Apply Corrections. That should
reunite those words, provided Correction of End-of-line Hyphens is enabled
under the General Settings menu. I could be wrong about that, though.
Anyway, thanks for all the good suggestions. I have a file with things to
do when proofreading, and now I have some more helpful notes to add to it.
Paula
----- Original Message -----
From: Mayrie ReNae
To: bksvol-discuss@xxxxxxxxxxxxx
Sent: Wednesday, August 12, 2009 11:31 PM
Subject: [bksvol-discuss] Re: Some additions to the scanning and proofing
manual
Hi Paula,
Lots of good questions. Let me preface by saying that there is often
more than one way to achieve any given goal. So, if one way doesn't work, but
another does for you, please use it. In creating the instructions about which
you speak, we would have had to write a novel to include every single
eventuality. I'd have gone mad! I might be there already. Now, on to your
questions.
First, as to an easy way to enlarge the font size of chapter headings.
There isn't a simple way to do this. There are lots of options for achieving
it though. As you say, you can just fix them as you read. That is the most
straight forward. However, here is what I do. Please remember, this is just
my way of doing this and isn't by any means the only way.
Very often, the only way to know where chapter headings are or should
be is by the absence of a running header on that page. So, If I'm lucky, and
the chapter heading actually contains the word "chapter" I can do a find on
that word, locate each chapter heading and enlarge it before I ever start
reading. If the word chapter is not always present, or the font is weird
enough that that word doesn't scan clearly, I will page down through the
document and look for pages without headers. Very often chapter headings can
be located and/or inserted this way, and enlarged as located or inserted.
Those aren't really quick things to do, but they are what I know to do.
Next, the end of line hyphens should be nonexistent if settings were
set properly when the scanner scanned the book. However, doing this find and
replace just finds the problem and fixes it if the scanner did not have the
setting enabled. Did I answer that one?
The blank lines at the top of the pages exist to ensure that the tools
can locate page numbers properly. The new tools are supposed to have less
trouble with this kind of thing than the old tools did, but since they have had
troubles with other things that were supposed to be fixed, I left this step in
the instructions. In short, the blank lines surrounding page numbers exist as
a shout out to the conversion tools that "hello, yes, there is a page number
here that you need to do something about." Sorry, kind of vague, but the best
I've got. Please ask again if I need to elaborate more.
You are correct that using the find and replace to get rid of extra
carriage returns can cause lists to be united when they shouldn't if they do
not have an initial upper case letter. This was one of the eventualities that
we didn't include in the instructions. The lists can always be reunited when
reading if they get turned into straight text. Another option is to read the
book before performing this step, either adding a space or an asterisk before
each list item beginning with a lower case letter to keep what you are talking
about from happening while you read, then perform the step once you've finished
reading to catch any extra paragraph marks that you might not have noticed
while reading.
Yes, the braille translator does still have trouble with some bullets.
I generally replace those with asterisks. The braille translator knows about
those!
And finally, yes, replacing smart quotes with straight quotes can be
done using Kurzweil 1000 as you describe. It's just another option. And
honestly, when writing the instructions, I didn't and still don't, have any
clue for the sequence that would be used for an em dash. So, I personally have
to do that replacement, if I want to do it quickly in Word. Just another
example of more than one way to skin a cat. And if the book has section
breaks, that must be done in Word to the best of my knowledge. So, why not do
a bunch of simple steps while you're already there? But again, that's just me.
Thanks for all of the great questions. Please ask again if I've left
out anything, or been unclear.
Happy proofreading.
Mayrie
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