[vip_students] Word Tutorial:Lesson 23,File Management
- From: "Paul Traynor" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Mon, 11 Jun 2007 23:05:43 +0100
File Management
File management includes moving, copying, deleting, and renaming the files
you've created. See at the end of this lesson for File Shortcut Menu
Commands. Although it's a little easier to work with and organize your files
using Windows Explorer or My Computer, you can also perform a surprising
number
of file management chores right from inside Microsoft Word 2003-especially
with its new and improved Open and Save dialog boxes.
Step 1. Click the Open button on the Standard toolbar or, press keys,
"control + O" The Open dialog box appears.
*. The Open dialog box is normally used to open files, but you can also use
it to perform several file management functions.
There are two different ways to access file management commands from inside
the Open or Save As dialog boxes:
Step 2. There is a "files and folders listbox" which using keys, "Shift +
tab" for keyboard users will jump you into.
Magnification users, you can Select a file and then select the command you
want from the dialog box's Tools menu by right clicking on the file you have
selected.
Screen reader users, after you have arrowed around in this files and folders
list and you have selected your file, press the "application key" to
activate some commands you can choose from.
They might look something like the following;
Commands available after clicking or pressing the application key.
*Select
*Open
*Edit
*New
*Read using newsreader
*Print
*7-Zip
*Scan Excel 2000 in a Nutshell.doc
*Open With
*Create PDF from file
*Query file name
*Send To
*Cut
*Copy
*Create Shortcut
*Delete
*Rename
*Properties
Note: Please don't expect to find the large amount of choices that you have
noted above. Everyones available options menu will vary in what it
contains.
(End of command list)
Step 4. Magnification users, Right-click a file and select the command you
want from the shortcut menu.
Screen reader users, use the "application key".
Step 5. Locate a file in this list of files and folders that is only just a
test file and nothing important then Right-click the Rename option in the
context menu you opened using the previous steps.
Screen reader users, press the "application key" on this file and then arrow
down to "rename" and press enter key.
Step 6. Now just type in a new name over the old one and press the enter
key. Now you have renamed this file.
(Deleteing files)
Move on to the next step to learn how to delete a file.
Step 1. Press keys, "control + O" to open up the file management options
from within the Microsoft Word application.
Step 2. Press keys, "shift + tab" to do a reverse jump into the available
files and folders within your "my documents folder".
Step 3. If the file which we are going to delete is located within a "sub
folder" in here then arrow down to it and press the "enter key".
Step 4. Now arrow to the file that you wish to delete, it can be any file
of your choosing. If you don't have a file you wish to delete then just make
up a file and save it then close word and reopen it up again. Now repeat the
steps above.
Step 5.Right Click with the mouse or press the "application key" third key
out from right side of the spacebar and arrow down to the "delete option".
Step 6. Hit the enter key or click on the delete option or you can also
press the "delete key" on your keyboard.
Step 7. A dialog box appears, asking you to confirm the deletion of the
file,file, Click Yes or press the enter key.
*. The file is now deleted and removed from your folder.
(File Shortcut Menu Commands)
This is the context menu that pops up whenever you "right click with the
mouse" or press the application key".
*Open
Opens the selected file.
*Open Read-Only
Opens the selected file so that it can be read but not changed.
* Open as Copy
Creates a copy of the selected file with the name "Copy of" and the name of
the original file, and then opens the new, copied file.
* Print
Sends the selected file to the default printer.
* Quick View
Displays the contents of the selected file without opening the file.
* Send To
Depending on how your computer is set up, it lets you send the selected file
to a printer, to an email recipient, to a fax, or to a disk drive.
* Cut
Used in conjunction with the to move files. It cuts, or removes, the
selected file from its current folder or location.
* Copy
Used in conjunction with the Paste command to copy files. It copies the
selected file.
* Paste
Pastes a cut or copied file or files.
* Create Shortcut
Creates a shortcut-a quick way to a file or folder without having to go to
its permanent location-to the file.
* Delete
Deletes the selected file or files.
* Rename
Renames the selected file.
* Properties
Displays the properties of the selected file, such as when the file was
created or last modified, or how large the file is.
(End of list)
QUICK REFERENCE
BASIC FILE MANAGEMENT IN THE OPEN DIALOG BOX:
OPEN THE OPEN OR SAVE AS DIALOG BOXES BY SELECTING OPEN OR SAVE AS FROM THE
FILE MENU.
RIGHT-CLICK THE FILE AND REFER TO TABLE 2-5 FOR A LIST OF THINGS YOU CAN DO
TO THE SELECTED FILE.
OR...
SELECT THE FILE AND SELECT A COMMAND FROM THE TOOLS LIST.
TO CHANGE HOW FILES ARE DISPLAYED:
CLICK THE VIEW BUTTON LIST ARROW AND SELECT A VIEW.
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