[vip_students] Office: 200 Shortcut keys for 2010!
- From: "Support At NCBI" <support@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Thu, 8 Mar 2012 17:06:45 -0000
(Click here to go back to Microsoft Word Shortcuts on shortcutworld.com)
Word 2010 Shortcuts
1. Manage Word Documents
Ctrl+n Create new document
Ctrl+o Open document
Ctrl+w Close document
Ctrl+s Save document
F12 Save document as
Ctrl+p Print document/ print preview
Ctrl+F6 Switch between multiple Word documents
Alt, then f, r Open Recent (file, recent)
2. Navigate within Documents
Arrow Left/Arrow Right Jump one character to the left / to the right
Ctrl+Arrow Left/Ctrl+Arrow Right Jump one word to the left / to the
right
End/Home Jump to the end of a line / beginning of a line
Arrow Down/Arrow Up Jump one line down / one line down
Ctrl+Arrow Down/Ctrl+Arrow Up Jump one paragraph down / one paragraph up
Page Down/Page Up Jump one screen down/ one screen up
Alt+Ctrl+Page Down/Alt+Ctrl+Page Up Jump to top / to bottom of visible
window
Ctrl+End/Ctrl+Home Jump to end / to beginning of document
Ctrl+g or f5 Go to a page, bookmark, footnote, table, comment, graphic,
or other location
Alt+Ctrl+z Go back to previously edited location in document (up to 4
places)
Shift+F5 Go to a the last change or revision. Also works after
opening document.
Ctrl+Shift+F5 Set, go to and edit bookmarks
Alt+Ctrl+Home Set Browse Options. Press the arrow keys to select an
option, and then press enter to browse through a document by using the
selected option
Ctrl+Page Down/Ctrl+Page Up Move to next / move to previous browser
object as set in Browse Options
3. Select Text
Shift+Arrow Right/Shift+Arrow Left Extend selection one character to
the right / to the left
Ctrl+Shift+Arrow Right/Ctrl+Shift+Arrow Left Extend selection one word to
the right / to the left
Shift+End/Shift+Home Extend selection to the end / to beginning of a line
Shift+Arrow Down/Shift+Arrow Up Extend selection one line down / one line up
Shift+Page Down/Shift+Page Up Extend selection one screen down / one
screen up
Ctrl+Shift+End/Ctrl+Shift+Home Extend selection to end / to beginning of
document
Alt+Ctrl+Shift+Page Down/Alt+Ctrl+Shift+Page Up Extend selection to end / to
beginning of visible window
Ctrl+a Extend selection to entire document
Arrow Keys Cancel selection and return to beginning / to end of
selection
F8 Turn Extend Mode on: Extend selection without pressing shift
Arrow keys , Page up/Page down Extend selection in Extended Mode:
F8 Extend selection further by word, paragraph, document in Extended
Mode
Shift+F8 Reduce the size of a selection in Extended Mode
Ctrl+Shift+f8, and arrow keys Select a vertical block of text in Extended
Mode
Esc Turn extend mode off
F8 Extend a selection to a specific location in a document
4. Undo, Copy and Paste
Ctrl+z Undo the last action
Ctrl+y Redo the last action
Ctrl+c Copy selected text or object
Ctrl+x Cut selected text or object
Ctrl+v Paste selected text or object
Ctrl+Shift+c Copy text format
Ctrl+Shift+v Paste text format
Ctrl+Alt+v Paste special
Ctrl+v, then Ctrl, then k Paste and keep Source Formatting
Ctrl+v, then Ctrl, then t Paste and keep Text only
Ctrl+F3 Cut to the Spike (separate clipboard)
Ctrl+Shift+F3 Paste from the Spike
Alt+Shift+r Copy the header or footer from previous section of the
document
5. Edit Documents
Insert Special Characters
Alt+Ctrl+c Insert copyright symbol
Alt+Ctrl+r Insert registered trademark symbol
Alt+Ctrl+t Insert trademark symbol
Alt+Ctrl+. (Period) Insert horizontal ellipsis (.)
Alt+Ctrl+- Insert em dash
Alt+Ctrl+[+] Insert en dash
Alt, then n,u Insert Symbol (insert menu)
' or Ctrl+2x` Insert single opening quotation mark
Ctrl+2x ' Insert single closing quotation mark
Type character code and press Alt+x Insert Unicode character, e.g. 20ac
Select character and press alt+x Transform character to Unicode
Alt+character code on numeric keyboard Insert ANSI character
Insert Breaks
Enter Insert paragraph break
Shift+Enter Insert line break without breaking paragraph
Ctrl+Enter Insert page break
Ctrl+Shift+Enter Insert column break (break table)
Ctrl+Shift+Space Insert nonbreaking space
Ctrl+Shift+- (Hyphen) Insert nonbreaking hyphen
Ctrl+- Insert optional hyphen
Insert Text Elements
Alt+Ctrl+f Insert a footnote
Alt+Ctrl+d Insert an endnote
Ctrl+k Insert a hyperlink
Alt+Shift+i Insert Citation Mark
Alt+Shift+x Insert Index Mark
Move and Delete Text
F2, then move to position and press Enter Move selected text to
different position
Shift+F2, then move to position and press Enter Copy selected text to
different position
Delete/Backspace Delete one character to the right / to the left (or
delete selection)
Ctrl+Delete/Ctrl+Backspace Delete one word to the right / to the left
Delete Delete one character to the right or delete selection
Ctrl+Shift+</Ctrl+Shift+> Decrease / Increase font size one value
6. Formats
Format Text
Ctrl+d or Ctrl+Shift+k Open the Font dialog box
Ctrl+Shift+</Ctrl+Shift+> Decrease / Increase font size one value
Ctrl+[/Ctrl+] Decrease / Increase font size one point
Ctrl+b Apply/remove bold
Ctrl+i Apply/remove italic
Ctrl+u Apply/remove underline
Ctrl+= Apply/remove subscript
Ctrl+Shift+[+] Apply/remove superscript
Ctrl+Shift+d Apply/remove double-underline
Ctrl+Shift+w Apply/remove words underline (only words, no spaces)
Ctrl+Shift+h Apply/remove hidden formatting
Ctrl+Shift+a Apply/remove all capitals
Ctrl+Shift+k Apply/remove small capitals
Shift+F3 Change between all upper-, first letter upper- and all
lower-case
Ctrl+d, then Alt+k and enter Apply strike-through formatting (font
dialog)
Ctrl+Shift+q Change the selection to the Symbol font
Shift+F1 Reveal Formatting (show all formats of selection)
Format Paragraphs
Ctrl+r Right-align paragraph
Ctrl+l Left-align paragraph
Ctrl+e Center-align paragraph
Ctrl+j Justify-align paragraph
Ctrl+m/Ctrl+Shift+m Indent paragraph from the left and increase /
decrease indent
Ctrl+1 Set line-spacing to single-space
Ctrl+2 Set line-spacing to double-space
Ctrl+5 Set line-spacing to 1.5
Ctrl+0 (zero) Add or remove one line space preceding a paragraph
Styles
Alt+Ctrl+Shift+s Open or close Styles task pane
Alt+Ctrl+1 Apply Heading 1 style
Alt+Ctrl+2 Apply Heading 2 style
Alt+Ctrl+3 Apply Heading 3 style
Alt+Shift+Arrow Right/Alt+Shift+Arrow Left Promote / demote Headings
Ctrl+Space Remove all manual styles
Ctrl+Shift+n Apply Normal style
Ctrl+Shift+s Open Apply Styles task pane (will not close with pressing it
a second time)
Alt+Ctrl+k Start Auto Format
7. Search and Replace
Ctrl+h Open traditional find and replace window
Ctrl+h, then Alt+d Open traditional find window
Alt+Ctrl+y, or Shift+F4 Repeat last find after closing find window
Ctrl+Tab Jump between find menu and document
Alt+Space, Arrow keys and Enter Move find menu window
Esc Close traditional search window if active
Ctrl+f Open (new) search menu in navigation task pane
alt, then w,k Open and close Navigation pane (View, Navigation)
8. Manage Word View
Switch Views
Alt+Ctrl+p Switch to Print Layout view
Alt+Ctrl+o Switch to Outline view
Alt+Ctrl+n Switch to Draft view (used to be normal view)
Ctrl+scroll mouse Zoom in and zoom out
alt then w, q Open Zoom Menu (no native shortcut exists for zoom in/ zoom
out)
Alt+Ctrl+s Split the document window
Ribbons
Ctrl+F1 Show or hide the ribbon
f10 or alt Select item in Ribbon
Esc Leave Ribbon or Submenu
Arrow Left/Arrow Right Move left or right between main Ribbon Menus if
active
Arrow Keys Move left/right/up/down between Ribbon Menus and Sub-Menus
space or enter When in ribbon Open or activate selected item
Navigation Pane
Alt, then w,k Open and close Navigation pane (View, Navigation)
F6/Shift+F6 With Navigation Pane open: Switch forward / backwards
between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4)
Document
Tab/Shift+Tab In Navigation Pane: Move through Navigation Pane options
9. Tables
Navigate in Tables
Arrow Down/Arrow Up Jump one row down / one row up
Tab/Shift+Tab Jump to (and select) next / previous table cell
Alt+Home/Alt+End Jump to first column/ jump to last column
Alt+Page Up/Alt+Page Down Jump to first row / jump to last row
Ctrl+Arrow Left/Ctrl+Arrow Right One cell to the left / to the right
Select Table Contents
Shift+End Select current table cell
end, then shift+Home Select content of current table cell
Press and hold shift and press arrow keys repeatedly Extend selection to
adjacent cells
Ctrl+Shift+f8, then press Extend selection or block
Alt+5 on numeric keypad (with numLock off) Select an entire table
Edit Tables
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down Move current row up or down
In first column, press shift+end repeatedly Select row*
In first row press alt+Shift+Page Down Select column
Shift+F10, then d Delete rows* with rows selected
Shift+F10, then d, then r and enter Delete row
Shift+F10, then d, then c and enter Delete column
Shift+F10, then i, then a Insert row above
Shift+F10, then i, then b Insert row below
Ctrl+Tab Insert tab character
tab in last table cell Add row at the end
*Make sure selection extends past the last column which is number of columns
+1. Word shows the selection extended next to the last column.
10. Outline View
Ctrl+Shift+o Switch to Outline View
Tab/Shift+Tab Promote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow
Right)
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down Move selected paragraphs up / down
Ctrl+Shift+n Demote to body text (set style to normal)
Alt+Shift++ / Alt+Shift+- Expand / Collapse text under a heading
Alt+Shift+a Expand or collapse all text or headings
/ key on the numeric keypad Hide or display character formatting
Alt+Shift+l Show the first line of body text or all body text
Alt+Shift+1 Show all headings with the Heading 1 style
Alt+Shift+n Show all headings up to Heading n
Ctrl+Tab Insert a tab character
11. Review Documents
F7 Choose the Spelling command (Review tab).
Alt+Ctrl+m Insert a comment
Ctrl+Shift+e Turn change tracking on or off
Alt+Shift+c Close the Reviewing Pane if it is open.
Ctrl+Shift+* Display nonprinting characters.
Alt+F10 Display the Selection and Visibility task pane.
Ctrl+Shift+g Open the Word Count dialog box.
12. Print Documents
Ctrl+p Print a document (print preview)
Esc Close print preview
Arrow keys, Page up /Page Down Move around the preview pages (with focus on
preview page*)
Ctrl+Home/Ctrl+End Move to first page / last page (with focus on
preview page)
*Except tabbing, there seems to be no shortcut to jump to preview page.
Clicking on it with the mouse is an option
13. Fields
Alt+Shift+d Insert current date (insert DATE field)
Alt+Shift+p Insert page number (insert PAGE field)
Alt+Shift+t Insert time (insert TIME field)
Alt+Ctrl+l Insert LISTNUM field
Ctrl+F9 Insert an empty field
Ctrl+Shift+l Insert a LISTNUM field
Shift+F9 Show or hide field code/result of selected field
Alt+F9 Show or hide field codes/results of all fields in document
F9 Update selected fields*
Alt+Shift+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays
the field results
F11/Shift+F11 Go to the next field/ previous field
Ctrl+Shift+F7 Update linked information in a Microsoft Word source
document
Ctrl+Shift+F9 Unlink a field
Ctrl+F11/Ctrl+Shift+F11 Lock a field / Unlock a field
*to update all fields, select the complete document with ctrl+a, then update
fields by pressing f9)
14. Mail Merge
Alt+Shift+k Preview a mail merge
Alt+Shift+n Merge a document
Alt+Shift+m Print the merged document
Alt+Shift+e Edit a mail-merge data document
Alt+Shift+f Insert a merge field
Alt+Shift+k Preview a mail merge
Alt+Shift+n Merge a document
Alt+Shift+m Print the merged document
Alt+Shift+e Edit a mail-merge data document
Alt+Shift+f Insert a merge field
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