[board] Today's Agenda 20/09/2021

  • From: <dave@xxxxxxxxxxxxx>
  • To: <tlcboard@xxxxxxxxxxxxx>
  • Date: Mon, 20 Sep 2021 12:55:15 +0100

 

 

Agenda 20/09/2021
<https://onedrive.live.com/view.aspx?resid=9AB3281FC12653D7%21441790&id=docu
ments&wd=target%28%2801%5C%29%20Board%20Meetings.one%7C8CE44AE6-0EEB-4A43-AD
E4-2ECDBF2EB271%2FAgenda%2020%5C%2F09%5C%2F2021%7CA9D48CE2-12BE-4407-8408-1E
AB9F64CA4F%2F%29> 

Invited:

*       Dave Wardell - Chair
*       Catherine Bann - Secretary
*       Robin Asby - Treasurer
*       Nick Green
*       Jamie Robinson
*       Barbara Jones 
*       Julie Thorpe - Manager

Apologies:

None


Standing items


*       Declarations of interest
*       Minutes
<onenote:#Minutes%2006\09\2021&section-id={8CE44AE6-0EEB-4A43-ADE4-2ECDBF2EB
271}&page-id={C40D9DB8-34B1-497D-8008-3148D3E80B74}&end&base-path=https://d.
docs.live.net/9ab3281fc12653d7/Documents/TLCCH/(01)%20Board%20Meetings.one>
(Dropbox
<https://www.dropbox.com/home/TLCCH%20Current%20Documents/meetings%20and%20m
inutes%20(cb)/Board%20Meetings/2021%20Minutes>  link)
Communications and Marketing - CB
*       Manager's Report (including CCC) - JT
*       Update on actions (see below)
*       Treasurer's update 2nd Meeting of the month or by exception - RA
*       Risk Review
<https://www.dropbox.com/s/ov1f1zpo09uik1r/2021-03-15%20-%20Risk%20Assessmen
t.docx?dl=1>  quarterly 1st Meeting of the months of Nov (pre AGM), Feb,
May, Aug - DW
*       Funding update - NG
*       Approvals 

a.      Equality and Harassment Policy
<https://www.dropbox.com/s/tb9h7ayo9c9ereq/2022-09%20TLCCH%20Harassment%20an
d%20Bullying%20Policy.docx?dl=0>  - DW

*       Reviews 

a.      Horizon check
<https://www.dropbox.com/sh/sxmbk4jbrwxddq5/AACXvkzYxDszRA-XqSkG1wp4a?dl=0>
the following are to be reviewed next month- DW

i.      2021-10 TLCCH Disciplinary Policy and Procedure
ii.     2021-10 TLCCH Health and Safety arrangements and procedures
iii.    2021-10 TLCCH Health and Safety Policy
iv.     2021-10 TLCCH Health and Safety Statement
v.      Lettings Policy


Additional items


*       Switch to " <http://www.quality4healthwellbeing.org.uk> Engagement
Champions and Quality 4 Health + Wellbeing" as our standards accreditor. -
DW
*       Confirmation of ex-committee agreement to address cleaning staff
recruitment - DW
*       DW to arrange six-month JWA review with CMBC in November. - DW


AOB


None

 

Next meeting - 04/10/2021 17:00

 


Action Items:


*        BJ to get a quote for thermal panels ASAP 
*        BJ to sort out flooring in Inchfield and the CCC Hive
*        BJ, NG & JT to agree funding requirements for the Town Deal Board
(TDB) and circulate to rest of board.
*        CB to come up with three possible colourways for people to choose
one of for painting in the college
*        DW & JT to look at clause to add to Hiring Agreements to align
hirers with our Ethical Procurement Policy. 
*        DW to arrange launch event and invite MP and other luminaries once
completion date of Gym and Hall works known.
*        JT & NG to apply to Lottery for revenue funding
*        JT to ask CMBC where the missing Evac Chair is that was listed in
our inventory
*        JT to email Karen Houghton to let her know that we are reviewing
our TDB requirements and when we would respond.
*        RA to get advice from similar organisations to us to find out what
they have done about VAT.

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