FYI, if you cannot use it please pass along. sign, Joe Plummer (JP) joeplummer@xxxxxxx ------------------------------------------- From: OLS HUMAN RESOURCES[SMTP:OLSHUMANRESOURCES@xxxxxxxxxxxxxxx] Sent: Friday, January 07, 2011 3:42:05 PM To: !ALL JOINT; !ALL SENATE; !HSE All House; !PUBLIC COUNSEL; AG Auditor General Staff; All OPPAGA Subject: Job Announcement: Senate Committee on Reapportionment (Administrative Assistant) Auto forwarded by a Rule The Florida Legislature The Florida Senate Committee on Reapportionment Job Title: Senior Administrative Assistant General Summary: This is independent work assisting Senate Committee on Reapportionment members and staff in the coordination of administrative tasks and assignments which are complex in nature and very broad in objective. Work involves the independent formulation, analysis, and recommendation of changes in policies, rules, and regulations. Examples Of Work Performed: Handles complex projects and special assignments; performs research and report preparation. Reviews records and reports which require action and recommends solutions or courses of action. Assists in formulating and recommending programs, rules, regulations, and policies of the organization, interprets, and administers policies as directed. Processes a variety of correspondence, investigates subject matter, and prepares replies. Supervises, reviews, and coordinates the work of clerical and/or administrative personnel to ensure accurate and smooth workflow of the unit. Defines and investigate problems; formulates methods of resolution. Assists supervisor in conducting daily administrative activities; acts in matters where authority has been delegated. Represents supervisor at meetings and conferences as authorized. Performs general office management duties. Assists in planning full committee and/or subcommittee meetings and workshops. Responsible for preparing notice, detailed agenda, bill analyses and/or budget notes, and other meeting materials, recording and reporting out meetings. Acts as official custodian of bills referred to committee. Drafts amendments and bills, substantively edits committee bills, bill analyses, and other documents. Manages data in the Legislative Appropriations System/Planning and Budgeting Subsystem (LAS/PBS). This includes extensive data entry, formatting, and report ordering. Serves as the LAS/PBS Administrator performing security oversight in the preparation of the General Appropriations Bill. Assists in the formulating of spreadsheet files including downloading LAS/PBS budget detail data files to personal computer. Responsible for the preparation of graphic documents for reports, presentations, and correspondence. Performs other related duties as required. Knowledge, Skills and Abilities: * Knowledge of administrative principles and practices. * Knowledge of research techniques. * Knowledge of legislative and budget terminology. * Ability to pay attention to detail and review work for accuracy and quality of content. * Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit. * Ability to collect, analyze, and interpret data. * Ability to plan, organize, and coordinate work assignments. * Ability to communicate effectively verbally and in writing. * Ability to deal tactfully and courteously with the demands of the public. * Ability to handle confidential information. * Ability to understand and apply rules, regulations, policies, and procedures. * Ability to prepare reports, correspondence, and maintain records. * Ability to utilize problem-solving techniques. * Ability to train others. * Ability to supervise people. * Strong computer skills, including Microsoft Excel, are required. Minimum Qualifications: A bachelor's degree from an accredited college or university and three years of administrative experience. A master's degree from an accredited college or university can substitute for one year of the required experience. Administrative or staff experience can substitute on a year-for-year basis for the required college education. Salary: $35,928 - $77,388 annually The Legislature offers a competitive benefits package. Application Deadline: Open until filled Submission of Application: Qualified applicants should send a completed legislative application and resume to: Office of Legislative Services Human Resources Office Suite 701, Claude Pepper Building 111 West Madison Street Tallahassee, FL 32399-1400 Applications are available through the Florida Legislature's web site Online Sunshine or by calling (850) 488-6803. Accommodation for Disability: If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803. 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