[tabi] FW: Job Announcement: Senate Committee on Reapportionment (Administrative Assistant)

  • From: "Joe Plummer" <joeplummer@xxxxxxx>
  • To: <tabi@xxxxxxxxxxxxx>
  • Date: Sat, 8 Jan 2011 16:58:55 -0500

FYI, if you cannot use it please pass along.

Joe Plummer (JP)
Sent: Friday, January 07, 2011 3:42:05 PM
General Staff; All OPPAGA
Subject: Job Announcement:  Senate Committee on Reapportionment
(Administrative Assistant) Auto forwarded by a Rule 

The Florida Legislature

The Florida Senate

Committee on Reapportionment

Job Title:    

Senior Administrative Assistant

General Summary:

This is independent work assisting Senate Committee on Reapportionment
members and staff in the coordination of administrative tasks and
assignments which are complex in nature and very broad in objective. Work
involves the independent formulation, analysis, and recommendation of
changes in policies, rules, and regulations.

Examples Of Work Performed:

Handles complex projects and special assignments; performs research and
report preparation. Reviews records and reports which require action and
recommends solutions or courses of action. 

Assists in formulating and recommending programs, rules, regulations, and
policies of the organization, interprets, and administers policies as

Processes a variety of correspondence, investigates subject matter, and
prepares replies. 

Supervises, reviews, and coordinates the work of clerical and/or
administrative personnel to ensure accurate and smooth workflow of the unit.

Defines and investigate problems; formulates methods of resolution. 

Assists supervisor in conducting daily administrative activities; acts in
matters where authority has been delegated. 

Represents supervisor at meetings and conferences as authorized. 

Performs general office management duties. 

Assists in planning full committee and/or subcommittee meetings and

Responsible for preparing notice, detailed agenda, bill analyses and/or
budget notes, and other meeting materials, recording and reporting out
meetings. Acts as official custodian of bills referred to committee. 

Drafts amendments and bills, substantively edits committee bills, bill
analyses, and other documents. 

Manages data in the Legislative Appropriations System/Planning and Budgeting
Subsystem (LAS/PBS). This includes extensive data entry, formatting, and
report ordering. 

Serves as the LAS/PBS Administrator performing security oversight in the
preparation of the General Appropriations Bill. 

Assists in the formulating of spreadsheet files including downloading
LAS/PBS budget detail data files to personal computer. 

Responsible for the preparation of graphic documents for reports,
presentations, and correspondence. 

Performs other related duties as required.

Knowledge, Skills and Abilities:

*       Knowledge of administrative principles and practices.

*       Knowledge of research techniques.

*       Knowledge of legislative and budget terminology.

*       Ability to pay attention to detail and review work for accuracy and
quality of content.

*       Ability to work cooperatively as a team member and to contribute to
the efficient internal functioning of the unit.

*       Ability to collect, analyze, and interpret data.

*       Ability to plan, organize, and coordinate work assignments.

*       Ability to communicate effectively verbally and in writing.

*       Ability to deal tactfully and courteously with the demands of the

*       Ability to handle confidential information.

*       Ability to understand and apply rules, regulations, policies, and

*       Ability to prepare reports, correspondence, and maintain records. 

*       Ability to utilize problem-solving techniques.

*       Ability to train others.

*       Ability to supervise people.

*       Strong computer skills, including Microsoft Excel, are required.

Minimum Qualifications:

A bachelor's degree from an accredited college or university and three years
of administrative experience.

A master's degree from an accredited college or university can substitute
for one year of the required experience. 

Administrative or staff experience can substitute on a year-for-year basis
for the required college education.


$35,928 - $77,388 annually

The Legislature offers a competitive benefits package.

Application Deadline:

Open until filled

Submission of Application:

Qualified applicants should send a completed legislative application and
resume to:

Office of Legislative Services

Human Resources Office

Suite 701, Claude Pepper Building

111 West Madison Street

Tallahassee, FL 32399-1400

Applications are available through the Florida Legislature's web site Online
Sunshine or by calling (850) 488-6803. 

Accommodation for Disability:

If an accommodation is needed for a disability, please notify Human
Resources at (850) 488-6803.

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  • » [tabi] FW: Job Announcement: Senate Committee on Reapportionment (Administrative Assistant) - Joe Plummer