[stam] Re: road machinery fund

  • From: Charlie Seelig <cseelig@xxxxxxxxxxxxxxxxxx>
  • To: <stam@xxxxxxxxxxxxx>
  • Date: Mon, 2 Jun 2014 14:10:16 -0400

A few other traces:
Wayland approved creation of a fund under this name back in 1937 for the purposes along the line that Ray mentioned.
In addition, there are mentions in Leverett, Acton and Hampden about this type of fund.
A fund with this name is mentioned in a financial review of the Town of Georgetown from Local Services with the following text:
"The road machinery fund -- This fund contains payments for the rental of highway department equipment by other town departments. The funds are then used for the purchase or lease of equipment by the highway department. This purpose does not satisfy the requirements for a revolving fund. As such, town meeting should include an appropriation in the highway department budget for lease payments and other expenditures historically charged to this account and all per diem revenues charged and collected be deposited to the general fund. "
In essence, the text reads as if, at best, the Town should be following the procedure mention and, at worst, the fund is improper and should be closed down.
I'd recommend, that if a community wanted to keep such a fund, that they turn it into a regular revolving fund stating that the receipts come from the rental of the equipment and that authorized expenses include the maintenance or replacement of the equipment. 

Charlie Seelig
Halifax Town Administrator
781-294-1316

On 5/19/14 4:25 PM, J David Young wrote:


Ray,

I don't know of an authorizing law.
I see the town of Dudley references one in their ATM Warrant http://www.dudleyma.gov/atm_11_4_13.pdf 

Warwick has a revolving fund that's language reads:
J. Fees from Highway department equipment sharing and inter-municipal rentals, Chapter 90 equipment use, and other highway machinery reimbursement will be deposited into a revolving fund and expended to fund highway machinery repairs, upkeep and replacement. The fund will be under the authority of the Selectboard and total expenditures for the fiscal year commencing on July 1, 2014, will be limited to ten thousand dollars ($10,000). 

David
*From:*stam-bounce@xxxxxxxxxxxxx [mailto:stam-bounce@xxxxxxxxxxxxx] *On Behalf Of *Ray Purington/Gill Selectboard 
*Sent:* Monday, May 19, 2014 4:08 PM
*To:* stam@xxxxxxxxxxxxx
*Subject:* [stam] road machinery fund

Hello all,
Is anyone familiar with a "Road Machinery Fund" or a "Machinery Earnings Fund"? It typically is an account that collects money from your Chapter 90 projects to compensate the Town for use of its own equipment during Chapter 90 projects.
If you have such a fund, is there an MGL that governs what receipts can be credited, and how the money can be spent? Or some other guidelines I should reference? 

Thanks,

Ray

Ray Purington
Administrative Assistant
Town of Gill
325 Main Rd
Gill, MA 01354
P: (413) 863-9347, F: (413) 863-7775
administrator@xxxxxxxxxxxx <mailto:administrator@xxxxxxxxxxxx>, www.gillmass.org <http://www.gillmass.org> 

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