-=PCTechTalk=- Re: Word 2002 question
- From: GMan <gman.pctt@xxxxxxxxx>
- To: <pctechtalk@xxxxxxxxxxxxx>
- Date: Mon, 10 Mar 2008 16:11:34 -0400
Sammi,
I'm no Word guru (not by any means), I'm thinking that the 4th field
that some entries use is probably causing the issue. Could you more clearly
explain exactly how these fields need to be sorted (last name first, then
???)?
I'll also mention that, to make the ever growing list much more "future
proof", each individual item should be in its own field (first name in one,
middle initial in another, last name in one, full house address, P.O.Box
number in another (blank if unused), City, State, Zip, Phone). This would
allow for very simple searches and 'on the fly' re-sorting by individual
fields as needed by simply clicking on each column's title.
I'll hold off on any other thoughts until I understand better what
you're trying to do with the list. (and then will probably refer you to an
expert)
Peace,
G
The Monster: A Loyal Clinton Soldier Turns in His Badge
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"The only dumb questions are the ones we fail to ask!"
----- Original Message -----
From: "Sammi" <sammi@xxxxxxxxxxx>
To: <pctechtalk@xxxxxxxxxxxxx>
Sent: Monday, March 10, 2008 1:37 PM
Subject: -=PCTechTalk=- Word 2002 question
> Hi,
>
> I am trying to help someone sort a Word 2002 document, i.e. Addresses dot
> doc
>
> Here is what she has: a document that has names and addresses which are
> arranged in a table:
>
> last name comma first name
> street name or P O Box
> Town comma State
>
> I even (gasp!) read the help files. I see a lot of options that don't
> exactly help us. When I follow the directions that most closely resembles
> what she needs to do, it still sorts by name and then separates and sorts
> by
> town because of the comma.
>
> Each 3 lines that contains all of the info for each customer needs to be
> kept in its own section. Like this:
>
> Adams, John
> 123 Elm St.
> Anywhere, NY 12312
>
> Note: a few of the customers have 4 lines
>
> At one time they were all alphabetized by last name, but she has had to
> add
> and delete many names over the past several months. Now when we try to
> sort
> it anew, it goes all screwy.
>
> I had helped her get this "customer base" started by typing in all of her
> customers one at a time alphabetically, since her handwritten base was
> already alphabetized. I ended up with 5 pages!
>
> We need a Word 2002 guru's help so she can proceed. Thanks so much for any
> help someone might be able to give us, because I am lost.
>
> Sammi
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