VACANCY ANNOUCEMENT
Aboutthe organisation:
Islamic Relief Worldwide isan independent humanitarian and development
organisation with a presence inover 40 countries around the globe. Islamic
Relief Worldwide is a UK basedInternational relief. We have been fighting
poverty and injustice for 30 years,in a world in which over three billion
people still live in poverty.
CountryPurpose:
Islamic Relief Worldwide inIndonesia was operation since 2003 following the
MOU signing with theMinistry of Home Affairs. The objective of IRW in Indonesia
programme is tocontribute to the social welfare of the Indonesia people and to
alleviate thesuffering. The main sector for the programme include:
· Water and Sanitation
· Sustainable livelihood
· Education
· Child Welfare
· Shelter
· Disaster Risk Reduction
The geographical area are Banten,NTB, Aceh, Central Sulawesi and West Sulawesi
province directly implementingor through partners.
Islamic Relief Worldwide inIndonesia is looking to recruit Logistics
Coordinator basedin Jakarta
ReportingLine:
Post holder would directly reportto HR& Admin Manager
Tasks& Responsibilities:
· Participate in Project coordination team planning andimplementation of
activities.
· Ensuring and execute procurement plan of all projects accordingly
· Ensuring and monitoring the implementation of
logistics/technicalactivities according to IRI procurement and logistic SOP and
time frameincluding the following:
· Supply: implementation and maintenance of an appropriate supplychain
procedures for the project (Order Processing, Procurement, Warehouse
andTransport and Customs).
· Logistics: (transport of goods and staff, communications,vehicles,
equipment/installation and infrastructures, installation andmaintenance of
functional office spaces)
· Lead and Monitor the tendering process including ensuring propertender
document produced, tender evaluation, tender award, and assesing thequality of
work, etc.
· Responsible in managing suppliers/vendors lists and
activities,screening, reviewing proposals, develope performance specifications,
and act asliaisons between supplier/ vendors and organizations.
· To ensure proper managing of IRI assets including
categorization,aquisition, record keeping, assigning, usages and
responsibility, movement& transfers, disposal and retirement of assets, etc.
· Compile, review, and maintain all logistic and procurement data(e.g.
contracts, tender documents, etc) according to IR archiving policy.
· To ensure proper managing vehicle according to IRI SOP
includingpurchasing of vehicle, vehicle usage, maintenance, reporting,
retirement andvehicle disposal
· Responsible for storage data and monitor vehicle registration
andinsurance status.
· Respond to customer and supplier inquiries about order status,changes,
or cancellations.
Skill& Competency:
· At least 5 years work experience in a similar job
· Bachelor Degree from Social, Bussines Development orAdministration
Management or similar field studies
· Two years of proven experience in leading and managing multipleprogram
and / or office management in Sub National level
· Experience of communicating and representation with a range ofpeople,
organizations and cultures
· Knowledge and practical understanding of and ability to workwithin both
relief and development activities
· Results and Quality Orientation
· Familiar with internet, e-mail and computer literacy
· Able to communicate in English and Bahasa Indonesia, both writtenand
verbal
· Good interpersonal and communication skills in Bahasa Indonesiaand
cross-cultural environment
Successfulcandidates must understand and respect the organization's core values
and adoptguidelines for interacting with beneficiaries; especially women and
children.
Strong interest indevelopment work with respect for confidentiality and
commitment to IslamicRelief overall aims and objectives, including gender,
equality and equalopportunities in all aspects of Islamic Relief’s work.
Islamic Relief is a faithbased-non government organization that respects
diversity and inclusiveness.Applicants from diverse religions, gender, race,
and physical impairment areencouraged to apply.
Accountability:
All Islamic Relief team membersare expected to support all efforts towards
accountability, specifically to ourbeneficiaries and to international standards
guiding international relief anddevelopment work while actively engaging
beneficiary communities as equalpartners in the design, monitoring and
evaluation of our field project
Safeguarding:
Islamic Relief Worldwide participates in the inter-Agency Misconduct Scheme
toensure that our operations and programs, staff, representatives,
children,young people and people at risk are protected against the risk of harm
andabuse. With a zero-tolerance approach Islamic Relief in Indonesia is
committedto responding appropriately and constructively to any and all
informationrelated to safeguarding issues during recruitment process.
Howto apply :
Please send only your applicationletter and CV to the email address:
irid.recruitment@xxxxxxxxxxxxxxxxxxxx
Applications submit directly toIslamic Relief Indonesia Office will not be
considered.
Only short-listed candidates willbe contacted.
The deadline for submittingapplications : 24September 2021
