*TERMS OF REFERENCE*
*Website Designer for AHA Centre Website*
Reporting to : ICT Senior Officer of the AHA Centre
Duration : 14 calendar days/output based
*BACKGROUND*
The AHA Centre – ASEAN Coordinating Centre for Humanitarian Assistance on
disaster management is an inter-governmental organisation established by 10
ASEAN Member States; Brunei Darussalam, Cambodia, Indonesia, Lao PDR,
Malaysia, Myanmar, Philippines, Singapore, Thailand and Viet Nam to
facilitate the cooperation and coordination among ASEAN Member States and
with the United Nations and international organisations for disaster
management and emergency response in the region.
The AHA Centre was established on 17 November 2011 during the 19th ASEAN
Summit in Bali, Indonesia, through the signing of “the Agreement on the
Establishment of the ASEAN Coordinating Centre for Humanitarian Assistance
on disaster management (AHA Centre)” by ASEAN Foreign Ministers, witnessed
by all ASEAN Heads of State/Government.
The AHA Centre's ICT infrastructure was firstly constructed through the AHA
Centre ICT Phase I, which was initiated in 2011. It was then continued in
2013 with the implementation of Phase II project, which aimed to connect 10
ASEAN Member States (AMS) and the AHA Centre through the IT system and
solution. As a result, disaster-related information from AMS could now be
shared in a real-time manner, and this eventually strengthened cooperation
and coordination among AMS, particularly in the area of disaster
monitoring, preparedness and response. Phase III, which was about the
establishment of redundant facilities, began in February 2016 to ensure the
availability of the system to AMS and continuous operations of the AHA
Centre.
The ICT Phase IV Project is a continuation of Phase I, Phase II and Phase
III of the AHA Centre’s ICT development. Therefore, implementation scheme
for Phase IV is expected to be based on the implementation of previous
phases. It is funded by the Government of Japan (GOJ) through the
Japan-ASEAN Integration Fund (JAIF) 2.0.
One of the main activities in the ICT Phase IV Project is ADInet and AHA
Centre website enhancement. To support the key activity, the AHA Centre is
looking for a website designer to enhance or re-design ahacentre.org website
to be more attractive and informative, and deepen existing supporter’s
commitment to the organization. The AHA Centre is inviting proposals from
reputable and qualified creative agencies with a track record in designing
a digital platform to develop templates for the website. The AHA Centre
website is expected to be visually attractive and informative.
*OBJECTIVE OF THE CONSULTANCY*
The expected objective is to design the AHA Centre website [ahacentre.org]
as an attractive platform for information related to AHA Centre.
*TASKS AND WORK ARRANGEMENT*
The agency will be responsible to design the AHA Centre website [
ahacentre.org] to be user-friendly, visually attractive and informative
with the use of infographics and object to explain the information. The
website development, including web programming, server and web hosting will
be managed by the AHA Centre.
*Timing and Duration of the Assignment*
The duration of the work is 14 calendar days within November 2020, and/or
ends upon satisfactory completion of the deliverables described in the TOR.
*Communications and Reporting Relationship*
The agency will report and work closely with the AHA Centre’s ICT Senior
Officer and his ICT Team. The ICT PMT will assist to follow up the design
process and answering queries related to the project information.
The ICT Senior Officer in close consultation with the Executive Director of
the AHA Centre will assess the services and outputs of the agency.
*EXPECTED DELIVERABLES*
The expected deliverables from the vendor are:
1. Three alternatives of home page design with proposed effect or
animation for both desktop and mobile version,
2. Font and color schemes (use the AHA Centre color and font schemes as
base);
3. Develop infographics and banner.
4. Develop icon set for the website;
5. Five layers / depth page;
6. Design materials in Adobe Photoshop and vector format;
7. The final design to be set in responsive layout and mobile friendly;
8. Input and design the content material as provided by the AHA Centre.
*COMPETENCIES*
Key professional competencies needed for the assignment are:
· Excellent skills and super creative in contemporary layout and
graphic design, typography, and visual art;
· Knowledge of and familiarity with AHA Centre’s website and social
media channels;
· Willingness to comply with the AHA Centre’s brand guidelines;
· Good command of English;
*REQUIRED SKILLS AND EXPERIENCE*
The agency should demonstrate and provide proven track record of the
following skills and experience:
· Be a reputable firm with at least 5 years of prior experience
designing visually appealing and navigation friendly web sites;
· Have understanding of UI and UX design concept;
· Have excellent knowledge of recent trends in graphic design, web
sites, including video animation, online video publishing, and social media
networking;
· Demonstrate the ability to create innovative and visually
appealing design that is also light and uploads quickly;
· Graphic designers with necessary editing skills on Adobe
Photoshop, InDesign, Illustrator or CorelDraw, and prior experience on
designing websites with a solid portfolio;.
The consultant provided for the assignment must possess personal working
instruments i.e. personal laptop/computer and the above-mentioned software.
*SCHEDULE AND TIMELINE*
The duration of the work is 14 working days in November 2020. The timeline
and key deliverables are based on the following steps:
No
Activity
Timeline
*D1*
*D2*
*D3*
*D4*
*D5*
*D6*
*D7*
*D8*
*D9*
*D10*
*D11*
*D12*
*D13*
*D14*
1
Assessment
2
Homepage design (3 alternatives design)
3
Homepage approval
4
Web design
5
Design approval
6
Design material submission
*APPLICATION PROCESS*
Creative agencies are welcomed to submit their bid together with five of
their most recent portfolios.
All supporting documents and a completed *AHA Centre Supplier Information
Form*
<https://drive.google.com/file/d/1nZRF8BDv2Dn-Fp1lJ1RoPq5klcQWWsCn/view> can
be sent via email to:
admin@xxxxxxxxxxxxx; cc: it@xxxxxxxxxxxxx, *as soon as possible*.
*The Selection Panel's decision is final and only shortlisted candidates
will be notified.*
For more information on AHA Centre, please visit www.ahacentre.org.
***
--
Best Regards,
HR & Administration Unit
*The AHA Centre*
Graha BNPB, 13th Floor
Jl. Raya Pramuka Kav. 38
East Jakarta 13120, Indonesia
Phone: *(62-21) 2101-2278*
Email: *admin@xxxxxxxxxxxxx <handy.suryanto@xxxxxxxxxxxxx>*
