*Background *
UCLG ASPAC is the largest regional section of United Cities and Local
Governments (UCLG), an amalgamation of International Union of Local
Authorities (IULA), United Towns Organisation (UTO), and World Association
of the Major Metropolises (METROPOLIS) set up in Ghent (Belgium) in 1913,
in Aix-les-Bains (France) in 1957 and in Paris (France) in 1985,
respectively. UCLG was established on 1 January 2004 and is headquartered
in Barcelona, Spain. Following this unification, UCLG ASPAC was established
in Taipei on 14 April 2004, as the new entity of IULA ASPAC. UCLG ASPAC’s
Secretariat is based in Jakarta, Indonesia.
UCLG is a worldwide association of local governments and the officially
recognised voice of local governments by the United Nations. UCLG ASPAC has
linkages to more than 7,000 cities and local governments. It represents
well over 3.76 billion people - more than half of the world population -
and incorporates economically fast developing countries such as China,
India, and Indonesia.
UCLG ASPAC is the key knowledge management hub on local government issues
in the Asia-Pacific region. It promotes democratic local government,
supports cooperation between cities, local governments and their
associations, and facilitates programmes, network and partnerships to
develop the capacity of local governments and the associations. Moreover,
UCLG ASPAC represents local governments politically within the
international community, and with the United Nations and its agencies. It
also promotes inclusive societies which safeguard equality, social and
economic justice, and sustainable development. UCLG ASPAC is engaged in
all relevant thematic fields for nurturing sustainable development
comprising local economic development, climate change, disaster resiliency,
culture, strategic planning, decentralisation, municipal finance, gender
equality, women leadership and empowerment and good governance.
Following the expansion of its Secretariat and to support the increased
cooperation of cities and local governments, UCLG ASPAC hires a professional
and dynamic people to fill *the Finance and Accounting Assistant (FAA)*.
*Overview:*
The Finance and Accounting Assistant is assign to perform by applying
knowledge of Finance and Accounting System, compile and review information
for accuracy and maintain records.
*Objective and goal:*
To perform cash and bank transactions, verify supporting documentations,
and to maintain records according to UCLG ASPAC standards and finance and
accounting policies.
*Responsibilities:*
1) Process and prepare financial and business forms for the purpose
of checking account balances, facilitating purchases, etc.
2) Perform routine calculations to produce analyses and reports as
requested by the Finance-Accounting Manager.
3) Manage daily petty cash and reconciliation.
4) Review and follow up on invoices. Ensure company financial
accounts, such as credit cards, bills, are paid on time
5) Review and comply to project’s budgets.
6) Received and review all payment request. Maintained all request
in the Log Book.
7) Reconcile any discrepancies or errors identified by conversing
with employees and/or clients/vendors.
8) Report any troubling discoveries or suspicion of wrongdoing to
the Finance Accounting Manager.
9) Assist the Finance & Accounting Officer and Finance & Budget
Officer on daily basis to ensure smooth and robust Financial Management in
UCLG-ASPAC
10) Adhere to the UCLG-ASPAC financial policies and procedures.
11) Assist Finance-Accounting Manager in UCLC ASPAC membership
management
12) Suggest changes or improvements to increase accuracy, efficiency,
and cost reductions.
*Requirements*
· Minimum of a Bachelor Degree in accounting or related fields.
· Minimum a two (2) years professional working experience in a
similar position in a not-for-profit organization and/or an International
Organizations.
· Advanced computer skills, particularly MS Office and Accounting
software.
· Honest, trustworthy and demonstrate sound work ethics.
· Demonstrated ability to do budgeting and financial and
administrative reporting.
· Ability to quickly establish professional rapport with colleagues
and other persons.
· Ability to work under pressure and to meet deadlines required.
· Experience in working in an international environment, respecting
different cultures and nationalities.
· Effective written and communication skills.
· Effective verbal, presentation and listening communication skills.
· Positive work ethic with a willingness to learn and grow.
*Deliverables*
1. Monthly financial progress report.
2. Monthly consolidated financial work plan and activities.
3. Filing system, but not limited to project assets and expenditures.
*Supporting Team*
The *post *will be supervised by the Finance and Accounting Officer,
Finance and Grants Officer and by the Finance Manager.
*How to apply:*
Please Submit your application letter and current CV along with cover
letter to recruitment@xxxxxxxxxxxxxx.
Fill the email “Subject” Column of the email in the format: <position
applied> - <your name>
Closing date: 20 November 2020 (COB 5.00 PM) - *Only the qualified
candidate(s) will be contacted*
