*Background*
United Cities and Local Governments for Asia Pacific Region (UCLG ASPAC) is
the biggest regional section of the United Cities and Local Governments
(UCLG) in which its Secretariat is based in Jakarta, Indonesia and hosted
by the Provincial Government of Jakarta. UCLG is a worldwide association of
local governments and the officially recognized voice of local governments
by the United Nations.
UCLG ASPAC has linkages to more than 7,000 local governments. It represents
well over 3.76 billion people - more than half of the world population -
and incorporates economically fast-developing countries such as China,
India, and Indonesia.
UCLG ASPAC is the key knowledge management hub on local government issues
in the Asia-Pacific region. It promotes democratic local government,
supports cooperation between cities, local governments and their
associations, and facilitates programmes, network and partnerships to
develop the capacity of local governments and the associations. Moreover,
UCLG ASPAC represents local governments politically within the
international community, and with the United Nations and its agencies. It
also promotes inclusive societies which safeguard equality, social and
economic justice, and sustainable community development. UCLG ASPAC is
engaged in all relevant thematic fields for nurturing sustainable
development comprising poverty alleviation, climate change, disaster
resiliency, culture, strategic planning, decentralization, local finance,
gender equality, women leadership and empowerment as well as good
governance.
UCLG ASPAC as the lead implementing agency in partnership with
international development partners from Europe namely Pilot4Dev, ACR+,
ECOLISE, and University of Paris-Est Marne-la-Vallée, as well as All India
Institute of Local Governments from South Asia, is currently engaging in
one of current EU projects – Climate Resilience Inclusive Cities (CRIC). It
is a five (5) years project with overall objectives to propose a long
lasting and unique cooperation through a triangular cooperation between
cities and research centres in Europe, South Asia (India, Nepal,
Bangladesh), and Southeast Asia (Indonesia, Malaysia, Philippines,
Thailand). The Project will also contribute to sustainable integrated urban
development, good governance, and climate adaptation/mitigation through
long lasting partnerships, and tools such as sustainable local action
plans, early warning tools, air quality and waste management in
consultation with experts’ panels.
The target groups of the Project will be local governments, cities, urban
stakeholders working on climate resilience, climate mitigation and
adaptation, and good governance of inclusive cities. With final
beneficiaries including but not limited to local community of the
cities/provinces, including women, marginalised sector, civil society, and
private sectors.
The Project has the following 3 Pillars as the targeted outcomes of the
activities:
*Pillar 1: Knowledge production and exchange *
· Improved institutional, financial and administrative capacities of
cities and LAs;
· Strengthened mechanisms for consultation, coordination and
cooperation among public, private, civil society sectors and other relevant
stakeholders in the decision making and production of urban development
policies;
· Strengthened policy dialogue on urban policies, urban challenges and
climate change.
*Pillar 2: Local action plans for climate resilient and inclusive cities*
· Strengthened cities and LA’s capacities in the design and
implementation of inclusive public policies;
· Improvement of the quality, delivery and equitable access to basic
services and infrastructure;
· Enhanced capacities of cities and LAs in managing urban waste and air
pollution, Promoted green low carbon and climate resilient urban
development and urban circular economy;
· Enhanced capacities of cities, villages and LAs in managing
(multi-hazard) disaster risks, and promoting shock responsive and
resilience infrastructure and services.
*Pillar 3: Communication and Capacity Building*
· Improved institutional, financial, and administrative capacities of
cities and LAs;
· Strengthened mechanisms for consultation, coordination, and
cooperation among public, private, civil society sectors and other relevant
stakeholders in the decision making and production of urban development
policies;
· Strengthened capacities of cities and LAs in using smart
technologies,
· Improved public-private partnerships and schemes for the local
economy.
UCLG ASPAC is recruiting the *Project Administrative Officer *for a
one-year (1) period with the possibility of extension, based on
satisfactory performance. The post will be supervised by the Project Manager
of CRIC Project.
*Scope of Works/Key Duties*
1. Responsible in delivering capacity building activities in the pilot
cities under the Climate Resilience Inclusive Cities (CRIC) Project;
2. To provide proactive, accurate, timely and high-quality
administrative work to the CRIC project and to ensure proper filing in hard
and soft copies.
3. o provide assistance in maintaining the communication with the donor
agencies and be responsible for the overall integrity and coherence of the
administrative requirement of the project in coordination with the
Programme and other Divisions within UCLG ASPAC.
4. Be responsible for logistics and travel arrangements (ticket,
hotel, visa, catering, meeting venue, etc) related with project’s visits
and activities.
5. Design, establish, and maintain a central filing system for
administration and ensure quick retrieval of files when needed.
6. To liaise with Finance and Administration Division to ensure that
all bills related to projects expenses are paid on a timely basis.
7. To assist the Regional Project Manager and/or Project Staff in
preparing the evaluation, annual and/or all kinds of reports on the
administrative matters.
8. To perform other administrative tasks consistent with the overall
scope for this post as directed by the Regional Project Manager and/or the
Secretary General.
*Qualifications:*
v Education:
- Bachelor degree in Finance, Business Administration and/or
related fields.
v Experience:
- Minimum 5 (five) years of professional experience in financial
administration, book keeping and office administration and working in a
similar position in an NGO and/or an International Organization/ National
Corporation;
- Have at least 2 years’ experience in the management of European
Union grant;
- Have experience in the management of international event in
South and Southeast Asia region;
- Demonstrated experience working with local governments,
multi-donor agency and/or development partner;
- Experienced in the usage of computers and office software
packages is required.
v Language:
- Fluency in written and spoken in English and Bahasa Indonesia.
v Computer skills:
- Proficiency in MS Office.
v Other skills and competency:
- Demonstrates ability in project finance and administrative
management;
- Has strong analytical, communication, and interpersonal skills;
- Demonstrates detail orientation, proactive attention to outcomes
and expectations, and ability to understand and effectively use information
and data;
- Has working experience in international cooperation development
projects;
- Be willing to travel during the project’s implementation when
required;
- Has ability to work in a team and individually.
*Supporting Team*
S/he shall be supervised by the Regional Project Manager, supported by
Project Coordinator under the CRIC Project.
*How to apply:*
Please submit your application letter, state salary expectation, and
current CV along with a cover letter to recruitment@xxxxxxxxxxxxxx. Fill
the email “Subject” Column of the email in the format: <position applied> -
<your name>
Closing date: 20 January 2021 (COB 5.00 PM) Only the qualified
candidate(s) will be contacted.
