Terms of ReferenceStrengthening Partnering Strategy Document of ChildFund
International in Indonesia
1. BACKGROUND INFORMATION
IntroductionThis Terms of Reference (TOR) presented as a comprehensive
Partnering Strategy Document for ChildFund International in Indonesia, which
aims to guide the develop team and to outline expectations throughout the
writing process of developing a comprehensive guidance document.
ChildFund International in IndonesiaChildFund International has been service in
Indonesia since 1973 under former name of Christian Children Funds and evolved
in 2009 as ChildFund International with the Memorandum of Understanding with
the Government of the Republic of Indonesia through the Ministry of Social
Affairs.
With a vision “a world where every child realizes their rights and achieves
their potential’, ChildFund framed it well in its mission of HELP deprived,
excluded and vulnerable children have the capacity to improve their lives and
the opportunity to become young adults, parents and leaders who bring lasting
and positive change in their communities, PROMOTE societies whose individuals
and institutions participate in valuing, protecting and advancing the worth and
rights of children, and ENRICH supporters’ lives through their support of our
cause.
Historically, ChildFund started to support children and communities through
conventional charity services by partnering with group of parents then
facilitated the parents to have community-based organization (CBO), which then
in 2009 ChildFund started to invest and promote the CBOs to have legal identity
as foundation. Since then, ChildFund maintained the same 8 provinces (DKI
Jakarta, Banten, Jawa Barat, Jawa Tengah, Yogyakarta, Sumatera Selatan,
Lampung, and Nusa Tenggara Timur) as areas of priorities, beside contributed
and involved in any national main priority of response to emergency in other
non-assisted areas.
Considered as international agency, all the intervention in Indonesia should be
implemented by partnering with local entities, thus, most implementing partners
are those seed CBOs of foundations where ChildFund continuously supporting,
strengthening, investing, and promoting their capacity building.
ChildFund International in Indonesia in its Country Strategy is exploring
potential to become local organization in future. Therefore, there’s a need to
identify potential regulation/requirement to be fulfilled and implication as
local NGO. This consultancy is part of that process and will help CFI in making
better decision and planning. Characteristic of existing Partners
To implement its vision and mission, ChildFund International in Indonesia
practising several models of Partnering. Some related partnering information on
context and condition in Indonesia, which can guide selected consultant to
develop comprehensive partnering documents for ChildFund International in
Indonesia is presented below.
1. Core Partners- Defined as local organization/non-governmental organization
partnering with ChildFund through Letter of Agreement (LoA) annualy that
responsible for program implementation and sponsorship communication within
agreed priority working areas.- The Core Partners are funded by Sponsorship
funds (subsidy) or multi funded of Grants and Subsidy.- As per FY24, there are
14 local organizations partnering with ChildFund International in Indonesia.-
Historically, those local organizations has been engaged since ChildFund’s first
intervention, and some were formed by ChildFund. So, they are considered as
committed partners in Indonesia until now.
2. Technical Partner- Defined as organization, institution, academia or
individual with expertise on providing technical inputs to ChildFund
International in Indonesia or to Core Partners- The Technical Partner (could)
responsible for program implementation- The technical partners can provide
capacity building to core partners when required as part of capacity improvement
3. Partner for Emergency Response- Defined as organization or institution with
special agreement that limited to period of emergency response in existing
working areas or non-working areas (depends on scale, recommendation and Donor
interest)- Core Partners, Technical Partners, or other organization or
institution considered for this characteristic of Partner.The deployment of
core partners for emergency response will be based on partner’s expertise,
meaning that, only core partners with specific expertise will be deployed to
support the response
4. Partner for Advocacy- Defined as local, national, and international
organization or institution thatChildFund collaborated with for specific
advocacy initiative.- Defined as network collaboration partnering, where
ChildFund involved and ChildFund considered as active contributor) 2. OBJECTIVES
The aim of this consultancy is to provide a comprehensive document of
partnering for ChildFund International in Indonesia with objectives below:
1. Develop Partnering Strategy Document for ChildFund International in
Indonesia by aligning with existing related policies and manuals documents of
ChildFund and Government of Indonesia. The output is:- Gathering and assess all
partnering relevant and related documents of policies, rules, and regulations
in ChildFund and in government of Indonesia.- Develop guidance related to end
to end (assessment phase to ending phase) partnering process and procedure
within ChildFund for partnering Considering the purpose of document for multi
applicable status of ChildFund as (international and local organization)
2. Develop partnering guidance based on characteristic of Partnering,
includinga. definition and characteristic of Partners for ChildFund
International in Indonesia with not limited to for Core Partner, Technical
Partner, Partner for Emergency Response, Partner for Advocacy or othersb.
Identify potential Partnering model for ChildFund: could be and not limited to
consortium, bilateral agreement.c. Identify potential technical partner
(National NGO, Insitution, Universities) for ChildFund Indonesia on the issues
of Health and NUtrition, CLimate Change,Child Protection, and Youthd. Refinement
legal agreement document for each character of partnering with contextualized
of Indonesia’s law and ChildFund legal and its critical component included
GEDSI (Gender Equality, Diversity and Social Inclusion), Child Safeguarding
policy and procedure, Code of Business Conduct and Ethics, Conflict of Interest
policy and procedure, Fraud prevention and awareness policy and procedure, IT
Acceptable use policy and Procedure, Whistleblower policy and procedure, social
media Policy, and other related policies and procedures in partnering.
3. Develop Standard Operating Procedure of partnering, included manual of
partnering mechanism, tools and processes.a. Develop due diligence toolb.
Develop end-to-end partnering processes, included assessment, termination and
adjustment (unexpected condition) with partner.c. Develop transition plan for
ending partnering (case study Marga Sejahtera, YBASS, and YDK as references)-
in the past is called as Geographical Transition
3. TIMELINE
The timeframe is considered based on priority of ChildFund’s objectives, thus
the timeline for consultancy will be presented within three phases:
• Phase one (May-June 2024): Submit all documents related ChildFund as
International context. • Phase two (June- July 2024): submit remaining
consultancy tasks.• Phase three (End of August 2024): submit all comprehensive
report of consultancy.
With condition of phases above, the consultant is expected to submit a detailed
execution and budget plan. Completed proposals should be submitted in
electronic format to indonesiaoffice@xxxxxxxxxxxxx latest by 26th April 2024
with subject line ‘Strengthening Partnering Strategy Document of ChildFund
International in Indonesia– proposal’.
