Aboutthe organisation:
IslamicRelief Worldwide is an independent humanitarian and
developmentorganisation with a presence in over 40 countries around the globe.
IslamicRelief Worldwide is a UK based International relief. We have been
fighting povertyand injustice for 30 years, in a world in which over three
billion people stilllive in poverty.
CountryPurpose:
IslamicRelief Worldwide in Indonesia was operation since 2003 following the
MOUsigning with the Ministry of Home Affairs. The objective of IRW in
Indonesiaprogramme is to contribute to the social welfare of the Indonesia
people and toalleviate the suffering. The main sector for the programme include:
· Water and Sanitation
- Sustainable livelihood
- Education
- Child Welfare
- Shelter
- Disaster Risk Reduction
Thegeographical area are Banten, NTB, Aceh and Central Sulawesi province
directlyimplementing or through partners.
Islamic Relief Worldwide inIndonesia islooking to recruit Finance Officer,
based in Jakarta
REPORTING LINES:
Post holder direct reports to : Finance Coordinator
KEY DUTIES AND RESPONSIBILITIES:
General :
· Main Activities Assist with preparation of the budget
· Implement financial policies and procedures
· Establish and maintain cash controls
· Establish, maintain and reconcile the general ledger
· Monitor cash reserves and investments
· Prepare and reconcile bank statements
· Establish and maintain supplier accounts
· Processes supplier invoices
· Issue cheques for all accounts due
· Ensure transactions are properly recorded and entered into theMicrosoft
Dynamic AX (accounting system)
· Any other tasks will be given by the line manager
Responsibilities:
· Cash Payments
· Checking the Invoices raised by suppliers and vendors forcasting and
calculations, totals and sub-totals.
· Check that all relevant columns and cells of paymentrequisitions Form
had been filled properly.To check that approval of competentAuthority has been
taken to make the payment.
· Petty Cash handling & security
· Daily cash closing to have proper control on petty cashTo dealwith
routine financial queries base on Islamic Relief along with the donorsfinancial
procedure/guidelines
· Bank Payments
· Check that all relevant columns and cells of paymentrequisitions Form
had been filled properly.
· Checking the Invoices raised by suppliers and vendors.
· To check that approval of competent Authority has been taken tomake the
payment.
· Preparation of cheques and ensure signatures thereon.
· To deduct applicable tax from each and every payment.
· Deposit of Tax in the Government Treasury, and submission of
taxchallenge to eligible
· To ensure delivery of checks to the suppliers.
· Checking the Invoices raised by the partners.
· Preparation of documents and cheques in terms of budget transferto
partners based on MoA
· Maintain financial record, Budgeting and Reporting
· Prepare budget for new project proposal using IRW format andrequired
format from donor, and submitted to Finance Manager for review.
· Keep up date all financial record using Microsoft Dynamic AX
· Ensure and maintain proper placement of financial data, scanningand
filing according to IRI archiving policy
· To operate specified financial modules/ ledgers as directed bythe
Finance Manager
· Prepare of Monthly Reports and submitted to Business supportmanager for
review before submit to IR HQ
· Review and control Budget Vs Expenses and provided advise toproject
coordinator regarding project expenditures
· Preparation of Financial reports to Donor and submitted toBusiness
Support Manager for review
· Review Financial Reports from Partners
· Receipt of Funds
· Preparation of receipts for Donors, staff & or Beneficiarieson behalf
of IR
· Keep update record of receipts & ensure to deposit theseamounts in IR’s
official account
· Support finance Manager in maintenance of record of fundsmovement,
ensuring availability of funds at all times in Country office and suboffices,
and prepare request Fund Transfer from Head Quarter.
· Bank Liaison
· Liaison with banks to keep latest development in banking lawsand
regulations
· Preparation of Monthly Bank Reconciliation Statement
· Keeping up date laws and regulations regarding conversion offoreign
currency in to local currency, taking the best rates prevailing in themarket
and ensuring the best practices.
· In case of any foreign trade activities, opening, maintenanceand final
payment of the LC’s.
SKILLS AND COMPETENCIES:
· University degree of accounting background or related field / Atleast
Bachelor’s degree in the relevant studies
· Proven years of finance related experience in an NGO or a
commercialenvironment
· Proven experience of analysing, internal control, effectivecoordination
in financial scope, work experience in multi-culturalenvironments;
· Good management skill
· Good writing and communication skill
· Excellent knowledge of computer operation (Windows, Excel, PowerPoint)
· At least 4 year experience in Finance
· Must be able to read, write and speak fluent English
· Knowledge of financial accounting systems or similar financialreporting
software highly preferred (Dynamic AX; ERP; quick-books).
· High level of attention to detail and accuracy
Strong interest in development work with respect forconfidentiality and
commitment to Islamic Relief overall aims and objectives,including gender,
equality and equal opportunities in all aspects of IslamicRelief’s work.
Islamic Relief is a faith based-non governmentorganization that respects
diversity and inclusiveness. Applicants from diversereligions, gender, race,
and physical impairment are encouraged to apply.
ACCOUNTABILITY:
All Islamic Relief team members are expected to supportall efforts towards
accountability, specifically to our beneficiaries and tointernational standards
guiding international relief and development work whileactively engaging
beneficiary communities as equal partners in the design,monitoring and
evaluation of our field project
Please send only your application letter and CV to the emailaddress:
hrislamic@xxxxxxxxxxxxxxxxxxxx
Applications submit directly to Islamic Relief Indonesia Office will not be
considered. Women are strongly encouraged to apply for this position.
Only short-listed candidates will be contacted
The deadline for submitting applications : 24 January 2020
